Attachment SOW 4-23-2023.pdf

DESIGN SCOPE OF WORK

Project 593-23-308

CAMPUS FALL PROTECTION

VA Southern Nevada Healthcare System

DATE: March 23, 2022

PROJECT IDENTIFICATION

Project Title: Campus Fall Protection Project Location: VA Southern Nevada Healthcare System (VASNHS) 6900 N. Pecos Rd., North Las Vegas, NV. 89086

PROJECT BACKGROUND

During construction of the hospital, fall protection on the roof was not installed or non- compliant for the buildings on the VASNHS campus. This omission of adequate fall protection causes a safety hazard for any employees and contractors that need to work on the roof. In addition, this lack of fall protection violates OSHA standards. In addition, the FCA noted area that needed fall protection The purpose of this project is to correct any deficiencies with the fall protection and to provide a safe environment for employees/contractors working on the roof.

PROJECT SCOPE

The selected Architect/Engineer firm (A/E) will be responsible for the design of the Campus Fall Protection Project 593-23-308. The A/E shall provide investigative and professional services as required by this Statement of Work (SOW) to produce contract documents for schematic design, design development, construction documents, specifications, and cost estimates. A/E shall also provide construction period services during installation of the new fall protection system. The A/E’s design shall meet applicable VA Design and Construction criteria in the Technical Information Library (TIL), state, local, and federal regulations, and other standards as defined in this SOW. The final output of this design project shall be a Construction Document package that will be used as contract documents to procure Construction Services for construction of the Campus Fall Protection Project.

1. The A/E shall design Fall Protection systems where none exist or to complement the existing Fall Protection systems. Locations are as follows:

a. CLC

b. Emergency Generator Building

c. Fuel Transfer Building

d. Administration Building

e. Main Hospital.

f. Warehouse Rooftop

g. Education Building

h. Retaining Walls

i. Warehouse Cleanroom

j. Trailer

k. Buildings 1-7

2. The A/E shall design fall protection to meet the following standards and compliance:

i. Occupational Safety and Health Administration (OSHA).

a. Title 29, Chapter XVII, Parts 1910 and 1926.

ii. American National Standards Institute. Z359.1-2007, A10.32

3. The AE shall design alternate routes of travel to ensure temporary access without disruption of current vital services.

4. The AE shall design the Fall Protection System to provide ease of access and maintenance not limited to the servicing of solar panels, service lights, cameras, HVAC equipment, roof drains, PV inverters, skylights, windows, and unprotected access thru roof access ladders and hatches.

5. The AE shall call out anchors at appropriate locations per safety standards for ease of washing windows in all buildings.

6. Design shall address Seismic Requirements

7. Designer shall recommend haul routes, contractor parking, and laydown area for construction operations.

8.

GENERAL REQUIREMENTS

A. The AE shall be a professional architect or licensed engineer. The AE firm shall maintain all professional licensing, certifications, and accreditation information, along with any other credentials and qualifications for all workers involved in this project and provide copy of such to the VA upon request.

B. The AE professional’s seal shall appear on the final submission with signature. This signature shall also appear on the electronic CD-ROM to be used for bidding purposes. The Architect or Engineer whose seal is shown will be known as the Architect of Record, or the Engineer of Record. The Design AE shall certify compliance with the SOW and all applicable codes.

C. A preliminary pre-proposal site visit is mandatory and must be coordinated with the CO.The AE must take appropriate safety precautions when conducting such field investigations, and notify the COR of encountered hazardous material, substances and/or circumstance discoveries.

D. The VA will make available As-Built AutoCAD facility drawings for applicable disciplines (Site, Architectural, Fire Protection, Mechanical, Electrical/Power, Lighting, Plumbing, and Telecom) on

CD

Additional As-Built plans that may be available at Building 6 1H112 in hard copy or electronic format. Hard copies made of As-Built drawings shall be at the expense of the AE. The AE shall assume responsibility for all field verifications of drawings regardless of source.

E. The AE shall conduct a thorough site investigation to evaluate the accuracy of the As-Built drawings. The AE shall make site visits necessary to locate all existing improvements impacted by this SOW. The AE shall field verify elevations, building locations and dimensions as required.

The existing As-Built drawings only provide approximate locations, and the stated dimensions may not be accurate.

F. The AE shall not rely solely on the As-Built drawings. The AE shall utilize site measurements and verification of actual site conditions to validate or correct information available on As-Built drawings provided by the VA. At each design submission, the AE shall furnish a marked-up set of "As-Built" drawings for each discipline showing deviations between site conditions and the drawings.

G. The AE firm shall review all pertinent VA design and construction criteria available in the Technical Information Library (TIL) found at the following website http://www.cfm.va.gov/. The AE is responsible for incorporating all requirements and guidelines with these guidelines into the design of this project. The VA is mandated to follow the most stringent codes, standards, and regulatory requirements; therefore, the AE firm shall also review all applicable VA, Federal, State, County, City and Industry design guides, codes, standards, regulations, and policies. The AE shall notify the VA in writing of discrepancies between requirements and the VA shall make the final determination as to which requirement shall govern design.

H. The VA will make available copy of the most current VA asbestos survey for the areas applicable to this SOW to the AE. The AE shall notify the COR of all untested suspect asbestos and lead building components that may be disturbed during the work or investigation.

The VA will be the responsible party for taking samples and laboratory tests to determine the presence of lead or asbestos. Any positive findings by the VA shall be identified, accurately quantified and a report is to be provided to the AE for inclusion in the contract documents for abatement prior to demolition.

I. The AE shall evaluate necessary demolition work to construct the items presented in Section

(3) of this SOW. The demolition work shall be coordinated with the COR and may need to be phased and completed as part of this project. The AE shall detail the phasing of demolition activities in the construction documents. The AE shall coordinate with the COR to identify all demolition by the Contractor and those to be retained and reused or transferred to the VA.

J. The AE shall evaluate existing structures and/or structural systems impacted by this SOW. Any new structural work or modification to existing structures shall be designed by a Structural Engineer (SE). The AE shall perform and provide all calculations to validate structural design. The AE shall provide design assumptions, loading conditions (vertical and lateral), member analysis and foundation analysis and any other justification of design for new structures and modification to existing members.

K. The AE shall evaluate the impact of this SOW to the existing fall protection systems, equipment, and related components. The AE shall provide written reports on affected systems.

Reports shall include calculations, data sheets and narratives to support the AE’s assessment of the systems and validate design selections. The design shall include modifications, additions and/or possible relocations of the existing fall protection systems.

L. The AE evaluations of the fall protection systems within the project area and impacted by the project is required. Design modifications, additions and possible relocation of existing fall protection systems may be required. The AE firm shall perform and provide all computations and sizing calculations for new roof loads anticipated and altered existing loads. The AE shall also submit written reports of findings and narratives to support assessment of systems and design selections.

M. The AE shall evaluate the impact of this SOW to existing fall protection systems and include the possible relocation of existing systems and all other items required per American National Standards Institute, Z359.1-2007, A10.32, Occupational Safety and Health Administrations (OSHA): Title 29, Chapter XVII, Parts 1910 and 1926; Fall Protection to maintain a complete fall protection system. All impacts shall be reported to the COR.

N. The AE shall evaluate the impact of this SOW to existing data systems, phone systems, panic alarm systems, surveillance systems, public address system, access control systems and other automated systems. All impacts shall be reported to the COR.

O. The AE shall evaluate the impact of this SOW to existing fall protection equipment. The design shall include new equipment and modifications of existing fall protection equipment. Upon equipment selection, the AE shall consult with the selected vendor to coordinate design of equipment areas. The AE shall include the COR in these coordination efforts.

P. The final design drawings, calculations and specifications shall be reviewed for compliance with applicable national and local codes and standards. This review shall also include a constructability assessment. The AE shall submit the qualifications and credentials of the proposed Certified Independent Third-Party (CITP) review firm and individuals who will conduct the review for VA approval. The AE shall provide to the VA all review comments made by the CITP reviewer and the subsequent AE response to each item. The AE shall also provide a certification on the CITP company letterhead indicating all review comments have been satisfied.

Q. Evaluation shall follow applicable standards and codes described in VA Program Guides included or referenced in the contract/task order.

R. AE shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

S. The AE shall conduct phasing review sessions with the VA as required by the document titled “AE Submission Instructions for Minor Construction Program” and shall incorporate phasing into the construction documents. The AE shall also develop requirements of environmental controls and shall incorporate into the documents. Environmental controls include but are not limited to barriers, temporary partitions, infection control, sound emission limits, best practices, etc.

PROPOSAL REQUIREMENTS

A. A proposal shall be submitted in accordance with VAAR 836.606-71, on VA Form 08- 6298 “Fee Proposal”, Parts I through III along with the Certification. Form may be accessed electronically at: http://www4.va.gov/vaforms/medical/pdf/vha-10-6298.pdf.

B. If you have difficulties accessing this internet address, please contact the Contracting

Office, and a copy of the form will can be sent to you via email and/or by mail.

Proposals shall be received by the due date stipulated.

C. Technical and Cost sections of the proposal will be evaluated independently. Carefully follow proposal submission instructions stipulated. Offeror shall include all required Representations and Certifications; and acknowledge receiving any/all amendments by number.

D. If determined to be necessary, proposal revisions will be requested from the Offeror after receipt. The Contracting Officer will make any such request.

E. The VA Southern Nevada Healthcare System requires mandatory site visits by the potential AE Firm prior to submission of any cost proposal to the Contracting Officer.

INNOVATION

Requirements indicated are not intended to limit innovative service delivery of the Contractor. The Government will consider variations from the Statement of Work, if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The Government may approve all proposed changes in the Statement of Work.

GOVERNMENT PERSONNEL

Contracting Officer Representative

Name: Tikisha M. Slan, General Engineer (COR)

Section: Engineering Service (138) / Projects Section

Address: 6900 N. Pecos Road. N. Las Vegas, NV 89086

Phone Number: 702-791-9000 ext. 14980

Fax Number: 702-224-6922

E-Mail Address: Tikisha.Slan@va.gov

Alternate Contracting Officer Representative

Name: Anthony Horsley , General Engineer (ACOR)

Section: Engineering Service (138) / Projects Section

Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds. I.D. badges shall have an identification picture and shall state the name of the individual and the company they represent. The VA will issue an ID badge upon the completed fingerprinting process.

The parties agree that the Contractor’s personnel working, due to the execution of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

SECURITY

Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

VIII. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

IX. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN. All Contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the front Northeast entrance of the main hospital building. Access to work areas and performance monitoring will be provided by VA Engineering Maintenance personnel.

SITE VISITS

The Contractor shall visit the site prior to commencing the construction to meet with the VASNHS.

The Contractor shall survey the existing facility to the extent required to confirm existing products and equipment currently installed and when approved by the VA will reference existing materials and equipment to be matched in new construction.

PERIOD OF PERFORMANCE

The Government expects to award a task order and issue a Notice to Proceed within 30 days from contract award. The project requires the tasks to be completed within 120 business days after issuance of Notice to Proceed (NTP).

The Government requires a minimum of fourteen (14) calendar days to review the contractor’s submittal(s) inclusive of all requirements (tasks) specified in this scope of work.

• 35 Percent Design Submittal to VA – 30 calendar days

• 35 Percent Design Review Meeting – 10 calendar days

• 65 Percent Design Submittal – 15 calendar days

• 65 Percent Design Review Meeting – 10 calendar days

• 95 Percent Design Submittal – 15 calendar days

• 95 Percent Design Review Meeting 10 calendar days

• 100 Percent Design Submittal – 10 calendar days

• 100 Percent Design Review Meeting-10 calendar days

• Final Design Submittal – 10 calendar days

The government requires a minimum of 5 business days to review the A/E’s submittal(s) inclusive of all requirements (tasks) specified in this scope of work document (see page 1 -

PROJECT DESCRIPTION).

WORKING HOURS, FEDERAL HOLIDAYS

1.0 HOURS OF OPERATION

The Contractor will be allowed to work during normal business hours (07:30 am to 04:00 pm)

Monday through Friday. Every effort should be made to minimize the impact to patient services. If necessary, after work hours or weekend can be authorized with coordination through the COR.

NATIONAL HOLIDAYS

Holidays observed by the Federal Government:

New Year’s Day 1st of January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 h of July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11th of November Thanksgiving Day Fourth Thursday in November Christmas Day 25th of December

The Contractor shall not be required to provide service on National Holidays, nor shall the Contractor be paid for these holidays.

If a holiday falls on a Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States of America, as a national holiday

PRICING

The Contractor shall provide a fee for the required services using the format applicable to the Request for Proposal document issued by the Government Contracting Officer.

The contractor shall describe how they will structure a team, the approach to manage and accomplish the work, and list professional experience of team members to include a Project Management Plan.

APPLICABLE REFERENCES

The references listed below are not intended to be all inclusive. The Contractor shall ensure that all applicable references and/or standards are followed.

# Standard Title/Section

1 Master Construction Specifications Index (PG-18-1)

2 VHA PROGRAM GUIDE (PG-18-3 Design and Construction Procedures)

3 National CAD Standard Details (PG-18-4)

4 Equipment Guide (PG-18-5)

5 Equipment Inspection Manual (Program Guide 7610.2)

6 Equipment Reference Manual (PG-18-6)

7 VA Handbook H-18-8, Seismic Design Requirements

8 Space and Facility Planning (PG-18-9) (Handbook 7610)

9 Design Manuals (PG-18-10)

10 Design Guides (PG-18-12)

11 Accessibility (PG-18-13)

12 Room Finishes, Door and Hardware Schedule (PG-18-14)

13 A/E Submission Instructions (PG-18-15)

14 A/E Design Submission Requirements (Submittal Guide PG-18-15)

15 Environmental Compliance Manual (PG-18-17)

16 Fire Protection Design Manual - Fourth Edition

17 VA Cost Estimating

18 Physical Security Design Manuals for VA Facilities - Mission Critical Facilities

19 VA Signage Design Guide

20 Sustainable Design and Energy Reduction Manual (Final Draft)

21 NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD-54)

22 International Building Code 2015

23 National Electric Code – Latest Edition

ASCE 7-10 Minimum Design Loads for Buildings and Other Structures including Supplement No. 1 and excluding Chapter 14 and Appendix 11A

25 VA Plumbing Design Manual

26 VA OHI Report No. 13-01189-267

27 AISC 360-10 Specification for Structural Steel Buildings.

28 ACI 318-14 Building Code Requirements for Reinforced Concrete

DELIVERABLES

A. Unless otherwise specified in this SOW, the AE shall submit all documents required herein and by the document titled “AE Submission Instruction for Minor Construction Program.” The following documents are specifically required at the submission stages identified in Section (6). Submit three (3) copies of drawings, 1 full size and 2 half sizes; two

(2) copies of cost estimates; two (2) copies of specifications; two (2) copies of calculations, computations, and engineering data; two (2) copies of narratives, reports, and other deliverables; one (1) copy of marked-up as built drawings.

B. The AE shall present a minimum of two (2) schematic designs for the VA to consider for the Install Fall Protection – All Buildings. Each schematic design shall provide a minimum of four (4) renderings to include two (2) birds-eye views and two (2) elevation views. Each rendering shall be in color either hand-drawn or digital and include an accurate representation of background features applicable to the view being displayed. The AE shall advise the VA of the ability to interchange design features presented in each schematic design through a written narrative.

C. Specifications shall be submitted at each submission at and beyond the DD submission with the following level of detail:

1. Design Development: Cover sheets with a list of VA master specifications and AE developed specifications intended for use on this project.

2. Construction Document: Editing and mark-ups shall easily identify modifications, deletions, and insertions. "Catch-all" terms and generalizations shall be avoided. Items not relative to the project shall be strikethrough prior to deletion. The specifications shall be substantially complete as to content, checked and coordinated at the 65% submission and only minimal corrections and additions required beyond this stage.

3. Certified Independent Third-Party (CITP) Review Letter shall be submitted at the 100% Not for Construction Submission both electronically and two (2) hardcopies.

D. The AE shall provide electronic and hard copies of drawings at each submission.

Drawings shall be generated in the latest version of AutoCAD or its companion products or approved equivalent. Electronic copies shall be provided on CD in DWG format (AutoCAD 2012 version or newer) and in PDF format with a total of two CD copies provided at each submission. The standard drawing size shall be ARCH E1 [30” x 42”]. The format to be used in creating the CAD drawings (i.e., layer/level structure, fonts, font sizing, file naming conventions, etc.) is the latest edition of the National CAD Standard.

E. Information requested in electronic form (digital, CD-ROM, etc.) shall be in the following formats:

1. Drawings and details: AutoCAD 2012 or newer.

2. Written documents: Microsoft Word 2012 or newer.

3. Spread sheets, charts, graphs: Microsoft Excel 2012 or newer.

4. Reproductions of manufacturers specifications, blueprint “mark-ups”, pictures, and similar items: Adobe Acrobat XI Pro.

5. CD-ROM’s will be “write protected” and clearly labeled with Project Number, Project Name, Date and Contents before submission to the VA.

F. The AE firm shall obtain the complete VA Construction Specifications from the VA Facilities Management Technical Information Library at web site/page:

http://www.cfm.va.gov/. The AE shall provide the final typed specifications on CD in Microsoft Word and PDF formats. Furnish digital final specifications both broken out by division and merged in one document, with each specification section starting on a new page, in MS Word and PDF. The project title and number shall be on each page, top right-hand corner within the header section. The final specifications shall be submitted in three

(3) sets of colored, 3- “D” ring loose-leaf binders, double sided, paginated sequentially, with identification labels on the binding and cover so the project title and number are readily visible and with tabbed dividers between each specification section. Specifications shall also be submitted on two (2) CD-ROM disks.

G. The AE shall provide other documentation (e.g., calculations, reports, recommendations, etc.) that is appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. The AE shall provide computations and sizing calculations for new loads anticipated, altered loads and existing loads for electrical, plumbing, sanitary, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design. All additional documentation shall be provided digitally on CD in pdf format.

H. The site evaluation, programing, schematic design phase shall include a minimum of two

(2) user meetings and a formal presentation. The Design Development (preliminary drawing) phase shall include a formal 65% presentation, submission, and review phase.

The Contract Document (construction drawing) phase shall include 65% and 100% submissions and review meeting for each phase. Additional meetings may be required in order to facilitate collaboration and coordination between the AE and the VA.

I. The AE shall submit a construction cost estimate for all trade disciplines with the drawings at each project submission. This estimate shall show the cost of construction most likely to be reflected by the construction Contractors' bids if the bids were submitted on the same date as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. Simply shown; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable. Estimates shall be broken down by CSI divisions. The first page will be a summary page showing alternate bid items, Contractor mark-ups, overhead, profit, and bonding to reflect true construction costs. Refer to “Manual for Preparation of Cost Estimates and Related Documents for VA Facilities” which is located on the TIL website for more information.

J. In addition, the technical package will for each submission include for each submission the following components:

▪ Construction Plans

▪ Project Specifications

▪ Cost Estimate

▪ Construction Schedule

▪ Surface finish Selections, as applicable

▪ Basis of Design

Submittal Register

CONSTRUCTION PERIOD SERVICES:

A. The AE firm shall review and respond to all design related RFI’s within seven (7) calendar days, review all submittals for the project within seven (7) calendar days, and perform acceptance inspection on behalf of the VA for select building and utility systems.

B. The AE shall review, evaluate, and respond to all Contractor change order proposals and value engineering proposals within (7) calendar days. All change order proposals and value engineering proposals due to design error shall be reviewed as part of the AE contract. The Contracting Officer will process a change order or supplemental agreement to the AE’s contract for items which he/she agrees are changes to the contract work beyond the original scope of work. The VA reserves the right for final approval/disapproval.

C. As requested by the VA, the AE and others shall be required to make periodic site visits to monitor, inspect and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements. A minimum of 40 site visit hours shall be required at various phases of construction as negotiated with the COR. Site visit scheduling shall be coordinated with the COR. The AE may request an alternate number of site visit hours at the time of bid proposal. Written reports shall be submitted on all site visits. These site visits are in addition to all mandatory site visits mandated by commissioning requirements and any on-site monitoring/inspection required by the specifications which shall be included in the AE base fee proposal.

D. At project completion, the AE shall incorporate the As-Built drawings from the Contractor and furnish an updated set of CD-ROMs with both PDF and AutoCAD format. The AutoCAD drawings shall each be bound (without x-references) but not assembled in a book format.

The government will provide the marked-up (red-line) "As-Built" drawings from the Contractor.

In addition, construction period services shall also include:

▪ Request for Information reviews

▪ Submittals reviews

▪ Construction activity verification and site inspection

▪ Drawing reviews and clarification

▪ Construction contractor proposal reviews

▪ Construction drawing updates to reflect As Built (red lines) condition

Construction Period Services will be included as an option to be exercised at time of construction contract award.