Attachment - Sole Source Justifcation1_Redacted.pdf

Request for Sole Source Format >SAT GSAM/R 538.7104-3(b) Sole Source Justifications - Federal Supply Schedule Ordering

Procedures

ACQ Plan # 36C247-26-AP-4333

SOLE SOURCE JUSTIFICATION

GSAM/R 538.7104-3(b)

This justification aligns with the deviation outlined in the Revolutionary FAR Overhaul (RFO) for FAR 8.4 - Ordering under the Federal Supply Schedule and GSAM/R 538.71, as required by Executive Order (E.O.) 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Deviation effective date: November 3, 2025.

Acquisition Plan Action ID: 36C247-26-AP-4333

1. Contracting Activity: The Department of Veterans Affairs Network Contracting Office

(NCO) 7.

Funding: Funding Memo

2. Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

This is a new firm-fixed-price requirement. The contractor shall provide program analyst, program management, and acquisition support services throughout the duration of this order.

All services provided are for Regional Procurement Office East (RPO-E). The contractor shall deliver non-personal, non-inherently governmental advisory services to support the

Representatives (CORs). Under no circumstances will any contractor perform program analyst or consultant functions that are inherently governmental, as outlined in Federal Acquisition Regulation (FAR) part 7.503(c)(12). All contractor services shall comply with applicable public laws, statutes, VA policies, and procedures.

Order against: FSS Contract Number: GS-35F-128DA

Name of Proposed Contractor: VETERANS MANAGEMENT SERVICES, INC.

Street Address: 14 PIDGEON HILL DR STE 500

City, State, Zip: STERLING, VA 20165-6151

Phone: 703-563-4605

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 550,000.00 The contractor shall provide program analyst, program management, and acquisition support services throughout the duration of this requirement. The contractor shall deliver non-personal, non- tracting Officers (COs), Contract Specialists (CS), and Contracting Officer Representatives (CORs).

Under no circumstances will any contractor perform inherently governmental functions, as

Procedures

ACQ Plan # 36C247-26-AP-4333 outlined in RFO 7.503(c). All contractor services shall comply with applicable public laws, statutes, VA policies, and procedures. The period of performance is one year, with an estimated start date of September 22, 2026, and an end date of September 21, 2027.

4. Identify the Authority and Supporting Rationale (see below and if applicable, a supply or service.

GSAM/R 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source.

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) up to $5,000,000.

5. Describe Why You Believe the Order Represents the Best Value consistent with GSAM/R 538.7102-2(4)(b) to aid the contracting officer in making this best value determination:

Veterans Management Services, Inc. (VMSI) has historically and currently provided similar services across the Department of Veterans Affairs and has consistently performed those services at a level evaluations.

VSMI is currently providing services for RPO-E and has successfully performed three contracts for the same services over the course of two and a half years at an exceptional performance level. Not utilizing a contractor like VSMI could negatively impact patient care by reducing the amount of contract actions that RPO-E can process. Their proven track record demonstrates a capability to deliver high-quality services that are essential for maintaining optimal patient outcomes that the regional office assists in providing with the facilities.

Additionally, with the expected increase in workload for fiscal year 2027, we need contractor support from a provider like VMSI to effectively manage the work and maintain high-quality services.

Moreover, VAAR 819.7008 authority authorizes sole-source awards to SDVOSB/VOSB based on 38 U.S.C. 8127(c), provided that the SDVOSB/VOSB concern has been deemed a responsible source regarding performance.

6. Describe the market research conducted among schedule holders and the results, or provide a statement explaining why market research was not conducted.

Due to the sole-source nature of this requirement, market research was limited to verifying that no mandatory sources were capable of providing these services, nor were there any mandatory existing contracts against which an order could be placed. Purchase orders were previously issued for this requirement on an open-market basis; however, the intended contractor holds an FSS contract under Professional Services - Business Administrative Services, and an order can be placed. VMSI meets the eligibility criteria outlined in VAAR

819.7003 (DEVIATION), is certified by the SBA, and the action is below the $5M threshold.

7. Any Other Facts Supporting the Justification: None, sole source authority under VAAR

Procedures

ACQ Plan # 36C247-26-AP-4333