Attachment_-_PTD_Disadvantaged_Business_Enterprise_-_Small_Business_Participation_Plan_Initial_Plan.pdf
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- Attached to
- Variable Frequency Drives State and local contract opportunity
- Solicitation number
- IFB-26-0087
- Issued by
- Maricopa County, Arizona
About this file
This is a Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan attachment issued by the City of Phoenix Public Transit Department for a federally-assisted transit contract subject to 49 CFR Part 26 regulations established by the United States Department of Transportation. The initial plan submission is due 30 calendar days after contract award. The contractor must demonstrate commitment to engaging DBE-certified suppliers and small businesses through documented outreach efforts, including sending letters to DBE suppliers, maintaining contact logs, identifying opportunities in the Arizona UTRACS database, and proactively soliciting services from certified firms. The contractor is required to track and report all participation involving DBEs or small businesses through the City's "Certification and Compliance System" at phoenix.diversitycompliance.com, with monthly reporting of procurement activities, joint ventures, purchase orders, and goods/services arrangements.
The contractor must maintain an annual Small Business Participation Plan including identification of current DBE and small business partners, categories of goods and services suitable for DBE procurement, future participation opportunities, and a summary chart documenting all expenditures paid to certified DBEs and small businesses during the past year. A designated contract liaison must be identified to submit updated annual plans and other required reports by the contracting agency. The plan requires documentation of company responsibilities in compliance with PTD requirements, identification of potential vendor categories for small business utilization, and supporting documentation including certification exhibits and final payment certifications. No specific budget, pricing terms, or contract values are provided in this attachment; this document serves as a template and procedural framework for contractors to demonstrate good faith efforts in fostering small and disadvantaged business participation on FTA-assisted transit projects.
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City of Phoenix
PUBLIC TRANSIT DEPARTMENT
PTD Disadvantaged Business Enterprise/Small Business Participation Plan Initial Plan Submission
Due 30 calendar days after Award
Contract No. ____________
The above-referenced contract is subject to the Public Transit Department’s Disadvantaged Business Enterprise (DBE) program requirements issued by the United States Department of Transportation (USDOT) in 49 CFR part 26. Contractor will track and report all the participation that occurs in any procurement, joint ventures, goods/services, and other arrangements involving a DBE or a Small Business. the company submits its Small Business Participation Plan (SBPP) and agrees to comply with the small business outreach requirements to use good faith and reasonable efforts to promote and foster the participation of Small Businesses and DBE firms on Federal Transit Administration (FTA) assisted projects.
I. DBE Participation Commitment
Send letters to DBE suppliers encouraging them to contact our company with proposals regarding providing goods and services and to keep a log of all letters, contacts, responses, and non-responses.
Encourage other suppliers who may be eligible to apply for DBE certification.
Make the best reasonable efforts to obtain and utilize the services of DBE businesses.
The above company is committed to using good faith efforts by engaging and soliciting the services of Small Businesses and DBE firms as new and existing needs for services arise.
The company will actively attempt to contract small, disadvantaged businesses, in addition to encouraging the businesses to pursue DBE certification.
Below is an outline of our good-faith plan to demonstrate our efforts to foster small, disadvantaged businesses and DBE participation in FTA-assisted projects:
Contact the PTD DBE Compliance Specialist for assistance and guidance regarding this plan.
Identify opportunities for DBE-certified suppliers to provide goods and services.
Identify DBE-certified firms in the AZ (UTRACS) database and engage in proactive outreach efforts to inform these certified firms of opportunities.
https://utracs.azdot.gov/Search
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Other commitments:
II. Company Responsibilities:
Contractor understands the requirements to comply with Public Transit Department Small Business Participation Plan and 49 CFR Part 26. The company will track and report all DBE, and/or small business participation that occurs on transit related projects as a result of a contract, procurements, purchase orders, subleases, JV, goods/services or other arrangements involving sub-tier participation. This documentation will be entered monthly into the City’s reporting program “Certification and Compliance System” at phoenix.diversitycompliance.com.
III. List of Goods and Services The company has identified this list as potential categories of goods and services that can be purchased from small businesses and DBE certified suppliers on transit related projects:
https://phoenix.diversitycompliance.com/
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Listed below are the DBE firms and small businesses that are currently participating with the company as subcontractors, joint venture partners, suppliers of goods and services, and other business relationships.
IV. DBE Firms Currently in Use
V. Future Opportunities* for DBE Participation
The company working on a transit-related project will use the City of Phoenix and Federal databases as a starting point to locate and engage potential opportunities of DBE suppliers.
Potential opportunities for DBE participation include:
*Please list scopes of work of vendor and/or goods and services area(s)
(if more lines are needed, please include additional pages)
DBE or
SBE
This list will be assessed at the next submission of the annual SBPP.
VI. The chart below summarizes all the expenditures made to Certified DBEs and small businesses during the past year.
Company Name Point of contact Email
Total Amount Paid During the Past
Year* (MM-DD-YYYY to
MM-DD-YYYY)
*Does not apply to the first year of SBPP
VII. Annual DBE/Small Business Participation Plan Submission The contractor shall complete and submit an updated SBPP, including any associated supporting documentation requested by the Agency or Subrecipient, on an annual basis from the contract start.
Name:
Phone: Cell:
E-mail:
Address:
City: State:
Date:
**Please submit all supporting documentation with your SBPP**
VIII. Contract Liaison
____________________ will be responsible for submitting the Small Business Participation Plan on a yearly basis and other required reports by the contracting agency.
a. Contact Information:
| Exhibit - Initial SBPP Plan |
| Exhibit - DBE Annual SBPP Plan |
| Exhibit - DBE Request for Substitution or Exemption |
| Exhibit - DBE Certification of Final Payment |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow1: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow2: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow3: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow4: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow5: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow6: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow7: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow8: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow9: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow10: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow11: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow12: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow13: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow14: |
| Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow15: |
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| DBE or SBERow15: |
| will be responsible for submitting the Small Business Participation: |
| Name: |
| Phone: |
| Cell: |
| Email: |
| Address: |
| City: |
| State: |
| Date: |
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