Attachment One_914 ARW Aircraft Wash SOW.pdf

STATEMENT OF WORK

KC-135 AIRCRAFT WASH/LUBRICATION

914th AIRCRAFT MAINTENANCE SQUADRON

24 MARCH 2021

1. BACKGROUND.

Niagara Falls ARS, NY has a requirement for aircraft wash and lubrication services for its fleet of eight KC-135R aircraft. These services are required in order to provide aircraft corrosion prevention measures through washing and lubricating the aircraft at regular intervals in accordance with applicable Air Force Instructions (AFI) and Technical Orders (T.O.). Providing these services will allow maintenance personnel to be reallocated to better meet generation and unscheduled maintenance requirements, directly contributing to the increased availability of Fully Mission Capable (FMC) aircraft.

2. DEFINITIONS.

2.1. Clean: To determine if surfaces are clean, a close visual inspection will be performed to ascertain that all residues, oily film, and streaking have been removed. This will be in accordance with Air Force Technical Orders 1-1-691 and 1C-135-6WC-3. All references to the condition of “clean” pertain to the following description: A wet or dry paper towel wiped firmly across aircraft surface; if soiling of the towel occurs the surface is not “clean”. This description shall be reached on all wash/clean services. Any streaking, grease, or oils must be removed.

2.2. Defective Service: A service output that does not meet the standard of performance associated with it as listed in the Aircraft After-Wash Inspection Checklist, AFRC Form 164.

2.3. Wash Inspection Plan: An organized, written document used for Quality Assurance surveillance. The document contains specific requirements for acceptance of washes performed by contractor. Reference: Aircraft After Wash Inspection Checklist, AFRC Form 164.

3. SPECIFICATIONS

3.1. Technical orders and military specifications are available for review in the 914th Quality Assurance Library at Niagara Falls ARS, building 850, Phone # (716) 236-2260 or (716) 236-2267. These publications will be maintained by the government and will remain the responsibility and property of the government.

Air Force Technical Orders Publication Title 1-1-691 Cleaning & Corrosion Prevention & Control, Aerospace & Non-

Aerospace Equipment Chapter 3 – Cleaning, Lubrication, & Preservation Appendix A covers consumable materials Appendix B covers equipment requirements

1C-135-6WC-3

AFI21-101

AFRCSUP I

Scheduled Wash Inspection Work Cards USAF Model (ALL 135

AIRCRAFT)

Aircraft and Equipment Maintenance Management

4. CONTRACTOR PERSONNEL/EMPLOYEES.

4.1. The Contractor shall provide an on-site point of contact (POC) and alternate(s) who shall act for the Contractor. The contract manager or alternate shall have full authority to act for the Contractor on all matters relating to daily operations of this contract.

4.2. The point of contact or alternate must be experienced working on or around aircraft weighing over 85,000 pounds and shall be available on site at all times while a wash is being performed and may be one of the personnel performing the cleaning.

4.3. The contract manager and alternate(s) must be able to read, write, speak and understand English.

4.4. The Contractor shall not employ anyone who is a potential threat to the health, safety, security, 914th Custodial Svc Contract general well-being, or operational mission of the 914th Airlift Wing population, facilities, or infrastructure. This including convicted felons, undocumented or illegal workers. Any type of warrant against an individual will be grounds for personnel not admitted entry on a military base.

4.5. Contractor personnel shall present a professional appearance.

4.6. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an civilian employee of the Department of the Air Force, unless such person seeks and receives approval in accordance with AFI 36-703 (for civilians).

4.7 Contractor shall provide all Personal Protective Equipment (PPE).

5. SECURITY REQUIREMENTS

5.1. Contractor shall be required to obtain base access for employees washing aircraft.

914th AW Security Forces (SFS) will determine access requirements. Issues regarding base access will be addressed to the contracting office.

5.2. There is no Vehicle Registration. Contractor personnel must have a valid and current civilian ID card, proof of vehicle registration, proof of ownership, and proof of insurance at all times when a vehicle is on a military base.

5.3. During any official government investigations: the Contractor and his/her personnel will provide full disclosure and assistance including but not limited to: air or ground mishaps, accidents, criminal activities, security breaches, and damage to the Aircraft during the wash.

5.4. The contractor shall not allow weapons of any type to be brought on a military installation.

5.5. Aircraft washes will take place in building 907, building 917, or building 850. These buildings are restricted access areas, and will require a 914 AMXS/MXS member to escort/monitor contractors while performing work in each facility.

6. FORCE PROTECTION REQUIREMENTS. In addition to the AFRC Statement, Contractor Access to Air Force Installations, the Contractor is responsible for:

6.1. In accordance with DODI 1100.22 (Policy and Procedures for Determining Workforce Mix), unless otherwise directed by an authorized government representative, all services and procedures identified in this PWS have been determined by the Contracting Officer as essential during a crisis. Workloads may significantly increase during wartime contingencies. When directed by the Contracting Officer, the contractor may be requested to provide additional services on a revised schedule. These requirements will be negotiated as required on a case-by-case basis.

7. POTENTIAL SAFETY HAZARDS AND MISHAP REPORTING.

7.1. The hazards associated with aircraft wash include, but are not limited to:

Wet and slippery hangar floors High-pressure water, air and air hoses Aircraft wash soap

Efforts involving stooping, standing, bending, stretching, and working in tiring and uncomfortable positions

Working from elevated platforms Climbing up ladders or work stands

7.2. The contractor will immediately notify the assigned aircraft maintainer POC or their superior of any mishap. The Government representative will insure notification to the MOC, Fire Department, Security Forces and Maintenance supervision immediately of any mishap that results in any damage to Government assets, Government personnel, or any mishap that results in injury to contractor personnel. The contractor shall ensure the Ground Mishap Report Worksheet, to be provided by the government POC, is provided to the Ground Safety Office by the next working day.

8. RECOGNIZED HOLIDAYS

8.1 The Contractor is not required to provide services on the following days: New Year’s Day, Martin Luther King’s Birthday , President’s Day, Veteran’s Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Thanksgiving Day, Christmas Day and (as observed by the Government).

9. TELEPHONE

9.1 No telephone services will be provided for contractor personnel. Contractor personnel wishing to use telephone services must use their company-provided or personal cell phone. IAW AFI21-101_AFRCSUP_I, para 1.15.2, cell phones will only be used on the flight line, hangar, or in industrial areas for official/authorized business. Cell phones will NOT be used while actively performing maintenance. A copy of this policy letter will be provided to the contractor who will in turn brief its employees. In addition, cell phones are not to be used while driving on base unless a wireless ear piece is utilized.

10. GOVERNMENT-FURNISHED SERVICES/SUPPLIES/EQUIPMENT

10.1. The Government will provide building 907, building 917, or building 850 to accomplish aircraft washes based on schedule and hangar availability. These buildings provide access to a telephone for emergency or official government business and restrooms. The Government will not be responsible for any loss of personal or contractor-owned property or equipment located therein.

10.2. The Government will provide all materials and equipment required to perform aircraft wash and lubrication (See attached list of Government-provided cleaning/lubrication materials and equipment). This includes electricity, water, sewage, and refuse collection. The Government also provides security police and fire protection.

10.3. The Government will provide initial training/familiarization to the contractor. This will include a complete wash overview, ground-safety briefing, operation of aircraft work stands, and proper use of PPE. Training will be documented and filed by the Wing Corrosion manager.

10.4 The government will provide elevated platforms (two each B-5 stands and two each B-4 stands) to be used while washing the upper fuselage/empennage/wing areas of the aircraft.

10.5. In the event that contractor personnel should need medical attention, the Government will make all reasonable efforts to secure emergency services, but will not be liable for costs incurred for medical services or emergency transportation.

11. LIMITING FACTORS

11.1. In order to minimize aircraft downtime, the capability to complete an aircraft wash and lubrication shall not exceed two calendar days unless conditions declared by the government are coordinated.

11.2. Unforeseen mission requirements, facility availability, or weather conditions could require the cancellation or reschedule of a scheduled aircraft wash. If this occurs, the Government will determine whether to cancel/postpone/reschedule the aircraft wash. If applicable, the government will notify the contractor within twenty-four hours of the scheduled wash. During severe or inclement weather at the Niagara Falls Air Reserve Station, the contractor shall call (716) 236-2280 SFS Base Defense Operations Center (BDOC) for notification of base closures or delays in opening.

11.3. Certain conditions or tasks may require work in progress to be terminated and the aircraft to be put back into mission capable status as soon as practicable. When these conditions arise, as determined by Maintenance Supervision the contractor shall immediately terminate the wash and allow the aircraft to be put back into its pre-wash configuration.

12. SCOPE.

12.1. The contractor shall be responsible for performing aircraft washes and lubrications at Niagara Falls Air Reserve Base, New York. The services include, but are not limited to: provide all personnel, supervision, and labor, to perform full wash and lubrication of KC-135R aircraft on an “on-call” basis in accordance with technical orders and publications cited in this SOW. The Government will provide materials such as soap, degreaser, scrub pads and associated equipment. Work includes, but is not limited to:

wiping, washing, rinsing, scrubbing, lubricating, and general cleaning the wash area after wash. This includes the collection of wash scrub pad/sponge fragments/debris in designated waste container.

12.2. The contractor shall be responsible for ensuring that neither the aircraft nor facilities are damaged during the completion of the wash any damage MUST be reported immediately to the 914th Maintenance Operations Center (MOC) @ (716)236-2272, and the Contracting Officer Representative (COR) @ (716)236-2252 / (716)236-2247.

12.3. Department of Defense contractors are governed by Public Law 91-596 (Occupational Safety and Health Act) and are subject to inspection and citation by the Department of Labor whether the contractor is operating on or off base. Contractors are responsible for ensuring that their workers have received appropriate job safety training.

Contractors are also responsible for providing personal protective equipment (PPE) for their employees and for ensuring the use of PPE when warranted. Said PPE must meet minimum OSHA/AFOSH standards. All contractor personnel shall be required to wear eye protection (goggles), rubber gloves, protective clothing (rain suit, etc.), rubber boots, and earplugs (when noise is present), as a minimum. Additionally, individuals working in support of the contract are required to wear, as a minimum, shorts no higher than the middle of the thigh, t-shirt (no obscenity, insulting, disparaging connotations or nudity), and closed safety toe and heel shoes and/or safety toe wash boots (no clogs).

12.4. The planned hours of operation for these services at the 914th are 0600-2300, Sunday through Saturday except for Federal holidays. The Government will schedule washes on weekdays or weekends as necessary. The Government will periodically provide three month wash schedules to the contractor. The government point of contact after award: 914th Plans & Scheduling office at (716)236-2504.

12.5. Requests for wash will be made verbally by the Authorized Caller. A letter or email will be provided to the contractor with names of persons authorized to request aircraft washes from the Contracting Officer.

12.6. The contractor shall be notified five days in advance on “routine” requests and must be performed on the scheduled wash work day. For those requests identified as “expedited”, the contractor shall be notified no less than two days in advance on requests and must be performed on the scheduled wash work day. The Government reserves the sole right to determine whether a request is “routine” or “expedited” based on scheduling and mission requirements.

12.7. If unforeseen circumstances arise (mission-related) that necessitate a particular aircraft not being available for a scheduled wash, the contractor will be notified by the Government at least 24 hours prior to the scheduled service.

12.8. Government personnel will be available on-call to operate aircraft systems while the aircraft is in the wash area during normal 914th Maintenance Group duty hours (0600- 2300, S-S). The contractor hours must be scheduled during these hours. Any extensions after hours or scheduled hours before normal hours must be in agreement of both parties.

12.9. Contractor is expected to perform the washes as scheduled, within eight hours of scheduled wash start time under normal conditions. Additional time required for exceptionally dirty aircraft shall be scheduled/coordinated prior to wash date by government point of contact (POC).Washes should be completed prior to 1515 (local time) to ensure at least one hour of supervisory inspection/rework can be accomplished.

Washes are required to meet the cleanliness guidance outlined in identified technical data and in this Statement of Work (SOW). The Government Inspection is however the final approval for all finished work. Upon arrival, Wash Team must submit personnel roster to government POC with all required training requirements met.

12.10. The Government will prep the aircraft for wash to include: parking aircraft in wash facility, tape and cover required areas, remove necessary panels, installing intake and exhaust plugs, installing required warning tags, opening/closing aircraft doors as required and lowering aircraft flaps.

12.11. JOINT PRE-WASH INSPECTION: Government POC and Wash Contract Team Representative WILL conduct a joint inspection of the scheduled wash aircraft, identifying any known- defects to aircraft prior to wash and rinse.

12.12. LUBRICATION: For aircraft washes NOT associated with PE input, specific items identified in the 1C-135-6WC-3, must be completed within four hours of wash completion. All remaining non-specified lubrication items shall be accomplished NLT the next business day following wash completion. For washes prior to PE inspection, only items identified in the 1C-135-6WC-3 as requiring completion within four hours of completion of wash and 72 hours from beginning of wash shall be accomplished within prescribed timeframes.

13. DESCRIPTION of AIRCRAFT WASH/LUBRICATION

13.1. This will consist of a complete cleaning of the exterior portion of the aircraft, nose-to-tail of KC-135R to include fuselage, nose, right, and left wheel-wells, wing flap-wells.

Aircraft wash sequence will be as follows: landing gear first, followed by fuselage, with wings/flaps to be washed last for lubrication purposes. After gear wash is completed, landing gear covers must be installed prior to beginning remainder of wash. Aircraft shall be free of grease, oils, dirt, and standing water upon inspection. Aircraft will be washed in accordance this S.O.W., technical order 1C-135-6WC-3, 1-1-691, and the AFRC Form 164 which will be provided by the government and shall include hand scrubbing/washing, and complete rinsing of the following areas:

13.1.1. Nose Radome (water rinse & scrub only)

13.1.2. Nose Wheel-Well to include linkages, struts, fulcrum, panels, inspection window, up-lock and surrounding brackets, rib-wells, walls, skin, doors, and exposed components.

Prior to wash, scrub tire residue from ceiling of wheel well and snubber brakes.

13.1.3. Both sides of aircraft fuselage, to the empennage, from top centerline to bottom centerline. This includes Crew door, both-side over wing hatches, aft emergency escape hatch.

13.1.4. Both left and right Main Landing Gear wheel-well interiors, includes: struts, associated landing gear components, linkages, rod-ends, panels, lights, beams, shelves, exposed chrome, conduits, doors, and all other exposed components.

13.1.5. All four aircraft attached Engines to include: exposed engine surfaces (clean water rinse only), fan ducts (exterior), cowlings (interior/exterior), panels, and struts.

13.1.6. Aircraft Wing underside to include: Aileron linkages/rod-ends, Flap system (top/bottom skin), Flap-wells to include Flap Tracks, Jack Screws, hydraulic and fuel lines, adjacent structures, and all other exposed linkages, components, panels, wing leading edges, exposed brackets, skin, and all other exposed areas not identified.

13.1.7. Aircraft “Belly” underside to include: skin, panels, hinges, landing gear doors, antennas, and all other exposed areas and components not identified.

13.1.8. Cargo Door – external skin surfaces, exposed hinge points.

13.1.9. Empennage – Elevator skin surfaces, Elevator Trim Tabs and hinges, panels, skin;

Horizontal Stabilizer skin surfaces and leading edges.

13.1.10. Boom – external skin surfaces, ruddevators, fuselage mating surface.

13.2. Exterior Wash Sequence:

13.2.1. Landing Gear/Wheel Wells.

Wash wheel wells first concentrating first on the interior well structure.

Clean landing gear components. Rinse from top to bottom.

Note: Pressure washer will not be used on landing gear components; landing gear will be hand-wash only.

13.2.2. Wash Mid Fuselage

Wash under surface first progressing upward. Rinse from top to bottom.

13.2.3. Wash Forward Fuselage

Wash under surface first progressing upward. Start at mid-fuselage and spray forward. Light scrubbing and clean water rinse only on nose radome. Rinse from top to bottom

13.2.4. Wash Aft Fuselage/Boom

Wash the under surface aft fuselage first, progressing upward. Wash external surface of boom starting forward, progressing aft. Rinse from top to bottom.

13.2.5. Wash Empennage

Wash bottom of horizontal stabilizer.

Wash vertical stabilizer and that portion of the aft fuselage subject to fluid run-down. Rinse from tip to base, including aft fuselage.

13.2.6. Wash Wings

Start at the wing root area and move toward the wing tip. Rinse toward the centerline.

13.2.7. Wash Flap Wells

Wash the inner area of the flap wells starting from wing root area and moving toward the wing tip.

13.2.8. Aircraft Exterior Rinse

Thoroughly rinse aircraft exterior after wash, flush down all airplane exterior surfaces to remove residual cleaning solutions.

13.3. Perform aircraft post-wash procedures. These duties include clean-up, tool, equipment, and PPE inventories, and cleanliness inspection.

13.4. Lubrication

Non-PE washes: critical items as identified in 1C-135-6WC-3, Part V completed within four hours of wash completion; all remaining items completed NLT next business day following wash completion. Washes prior to PE input: only items identified in 1C-135-6WC-3, Part V as requiring completion within four hours of completion of wash and within 72 hours of beginning of wash must be completed.

14. WORK REQUIREMENTS

14.1. The Contractor has the option of using a hot water pressure wash machine capable of supplying a minimum of 3000 PSI at 4 GPM with 150 feet of high-pressure hose, provided by the Government. Pressure washer shall not be used any closer than 12 inches to the aircraft, at an angle of 40 degrees with a flat fan spray nozzle, and shall not be used on any flight control surface or landing gear component.

14.2. The Government will supply a chemical pump/sprayer to distribute cleaning agents to all aircraft surfaces. It shall be able to operate independent of any high-pressure wash equipment with at least 50 feet of hose length.

14.3. Aircraft washes shall be accomplished with strict adherence to the steps provided in the statement of work.

14.4. Because of the very porous and rough texture of the aircraft paint surfaces, the contractor shall have the capability to remove very extensive soiling and staining from all aircraft surfaces. Hand brushing and/or hand pad scrubbing shall be required to clean highly soiled areas, including but not limited to, the wheel wells and the aircraft aviation fuel carbon deposits on engine exhaust tracks and wing flap areas. CAUTION: Abrasive pads SHALL NOT be used on windows or Chrome surfaces.

14.5. Unless otherwise stated, only equipment supplied or approved by the hosting base is authorized for use when washing. Due to tool accountability procedures, NO contractor-supplied/owned tools/equipment will be used in or around the aircraft unless otherwise stated in the SOW. Any additional tools/equipment the Contractor requires will be coordinated through the Government.

14.6 Cleaning/Lubrication Products.

14.6.1. The Government will provide all chemicals and tools for aircraft wash/lubrication operations, and will comply with military specifications and all Federal, state and local regulations, including, but not limited to those specified in this SOW. Products or solutions are subject to change with equivalent products due to technical order or regulation changes. The Government shall ensure only Qualified Products List (QPL) items listed in T.O. 1-1-691, Appendix A are used.

14.6.2. The Contractor is not allowed to introduce any unapproved additives to the aircraft cleaning process. Aircraft shall be washed using properly diluted cleaning solutions in accordance with Technical Orders 1-1-691 and 1C-135-6WC-3. All cleaning compounds shall be prepared and applied IAW T.O. 1-1-691, Chapter 3.

14.6.3. The Contractor shall be responsible for ensuring that the aircraft is clean, free from dirt, grease, mud, debris, fungus, salt deposits and soap at the completion of the wash.

14.6.4. The Government will provide all necessary lubricants to accomplish aircraft post-wash lubrication procedures as listed in T.O. 1C-135-6WC-3, Part V.

14.6.5. To ensure compliance, safety data sheets (SDSs) are located outside the AMXS Composite Tool Kit room in building 902, as well as outside the Phase Dock Composite Tool Kit Room in building 917. The contractor and workers shall be familiar with the SDS prior to washing aircraft.

14.7. There shall be no storage of, or disposal of, unauthorized chemicals on base.

Contractor shall be responsible for cleaning wash facility after each use, to include stowage of soap brushes, rags, removal of scrub pads/debris, roll-up and stowage of hoses, etc. Failure to do so may be cause for rejection of invoices.

14.8. Facilities.

14.8.1. The Government shall provide functional facilities/equipment for contractor to perform aircraft wash/lubrication services. Any facility discrepancies that interfere with service should be brought to the Government’s attention via the assigned POC so that it may be corrected accordingly.

14.8.2. The contractor shall maintain good housekeeping practices throughout the performance of contract; including sweeping and then rinsing the hangar floor and removing all debris and empty all containers resulting from wash upon completion.

14.9. 914th MXG/MXOP Plans & Scheduling office POC will coordinate the schedule of all washes with contractor on an as-needed basis. The contractor shall contact the 914th MOC (716) 236-2272 upon its arrival at the base to establish its start time, and, upon completion of wash services to request inspection and acceptance by the Government.

The contractor will complete all services within 8 hours of start under normal circumstances.

14.10. Wash shall be satisfactorily completed, per AFRC Form 164, Aircraft Wash Cleanliness Inspection Checklist, Attachment No. 1, the same day (unless otherwise coordinated). Aircraft shall meet the cleanliness definition listed in this S.O.W.

15. OTHER.

15.1. All aircraft will be inspected prior to departure of the contractor. Supervision or designated representative from AMXS/MXS will inspect aircraft for cleanliness.

Acceptance inspections will be performed on dry aircraft, in accordance with the AFRC Form 164 and applicable technical orders (1-1-691, 1C-135-6WC-3). Non-compliance or failure to meet contractual standards, to include site cleanup, shall result in the contractor rework of non-compliant and/or failed areas prior to contractor departure.

15.2. The Government will furnish the contractor a listing of personnel who are authorized to sign the AFRC Form 164. This is an internal government inspection document and not to be construed as an acceptance.

All post-wash inspections completed in accordance with:

1. AFRC Form164, Aircraft Wash Cleanliness Inspection Checklist

Government – Provided Wash/Lubrication Materials & Equipment

Soaps:

• Aero Wash: MIL-PRF-87937

• Gear Wash: MIL-PRF-87937 Type 3, or 85570 Type 5

Lubricants:

• MIL-PRF-87257 (Oil)

• MIL-PRF-23827 (Grease)

• MIL-PRF-32014 (Grease)

• MIL-PRF-32033 (Oil)

• MIL-PRF-46147 (Dry Film)

• MIL-C-11796 (Grease)

• MIL-C-16173 (Compound)

• MIL-G-81322 (Grease)

Equipment:

• B-5 Maintenance Stand (2ea)

• B-4 Maintenance Stand (2ea)

• Pressure Washer

• Aircraft Soap Foamer (2ea)

• Wash Poles w/ Pad Holders

• Brushes

• Wash Pads

• Abrasive Pads

• Fire Hoses

• Hose Nozzles

• Grease Guns

• Grease Gun Adapter Kits

• Rags

• Nitrile Gloves

• Floor Squeegees