Attachment No. 5 - Packaging and Delivery of Proposals for Use with the eCPS Website.docx

Attachment 5 - Packaging and Delivery of Proposals for Use with the electronic Contract Proposal Submission (eCPS) Website

I. SUBMISSION

A. eCPS

1. Abstracts and proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov.

2. Abstracts and proposals submitted by facsimile or e-mail will not be accepted.

3. Follow the “How to Submit an Electronic Proposal” instructions provided on the eCPS website at: https://ecps.nih.gov/home/howto. Please note that creating an account to submit may take up to three (3) business days. Please apply for a new account early to allow enough time for the registration process.

4. Proposers are solely responsible for submitting proposals and any modifications or revisions so as to reach the Government office designated above by the date and time specified in the solicitation. If your proposal is not received by the date and time specified in the solicitation, it will be considered late.

B. Creating and Naming Files:

1. Create one PDF file of your Abstract, including the Rough Order of Magnitude (ROM). The Abstract should be created in a PDF format that enables word searches to the maximum extent practicable.

2. Create one PDF file of your Volume 1, Technical and Management Proposal Proposal, including all attachments. Volume I should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned but must be merged into the Full Proposal PDF file.

3. Create one PDF file of your Volume II, Cost Proposal, including all attachments: Volume II should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned but must be merged into the Cost Proposal PDF file. Additionally, the required ARPA-H Standard Cost Proposal Excel Spreadsheet must be included in the Cost Proposal as either an attachment within the Cost Proposal PDF or as a separately uploaded document.

4. Each of the proposals, Technical and Management Proposal and Cost Proposal, must be separate and complete. Do not reference one proposal in another.

5. File naming convention: It is requested that the filenames for your Technical and Management Proposal, Cost Proposal, and Excel Workbook include the name of the proposer, the Broad Agency Announcement number and the type of proposal (i.e., Technical and Management Proposal or Cost Proposal).

Examples:

Technical and Management Proposal: XY Company_75N99223S0001_Technical.pdf Cost Proposal: XYZ Company_75N99223S0001_Cost.pdf

II. FORMATTING AND PAGE LIMITATIONS:

A. Formatting for proposals

1. Abstract and proposal page layout shall be letter size 8.5” x 11" for all pages.

2. Abstract and proposals shall not include links to internet web site addresses (URLs) or otherwise direct readers to alternate sources of information.

3. Abstracts and proposals shall not include audio or video files of any type.

4. Font size must be no more 12 points (smaller font may be used for figures, tables, and charts).

5. Margins must be at least one-inch on all sides.

6. Failure to adhere to the formatting requirements above may impact whether your abstracts and proposals are reviewed in its entirety.

1. Page limitations:

1. The total page count of the Abstract shall not exceed three pages.

1. The total page count of the Technical and Management Proposal, excluding the Statement of Work, shall not exceed thirty pages.

1. Total page count does not include (as applicable):

2. OCI Disclosure and Mitigation Plans

2. Abstract ROM

2. Cover Pages

2. Cooperative Agreement Summary

2. SF 424 Research and Related (R&R) Application for Federal Assistance

2. The Research and Related Senior/Key Person Profile (Expanded)

2. Research and Related Senior/Key Person Profile (Expanded)

2. Human Subjects and Animal Subjects Research Documentation

2. Small Business Subcontracting Plan

2. Intellectual Property Representations and Assertions

1. There is no page limit for the Cost Proposal

1. Pages exceeding limitations will not be considered.