ATTACHMENT L During Solicitation Substitution Request Form~38.pdf

This is a Substitution Request Form (Attachment L) used in the bidding process for the Westview High School Team Rooms project under Convergence Architecture's Bid Package 01 25 00-3. The form provides a standardized procedure for contractors to propose substitutions of specified items during the solicitation phase, requiring submission of comprehensive supporting documentation including product descriptions, specifications, drawings, photographs, and performance data. Contractors submitting substitution requests must certify that proposed items do not affect drawing dimensions, that they assume responsibility for any resulting changes to building design and construction costs, and that maintenance and service parts are locally available or readily obtainable. The form includes sections for contractor submission details, architect/engineer review and approval status (with options for approval, approval as noted, or rejection), and required signatures from the submitting firm with contact information and date of submission.

The substitution procedure, based on standards established by the Construction Specifications Institute's Northwest Region as of September 1997, requires that proposed substitutions maintain equivalence or superiority in function, appearance, and quality compared to specified items without adversely affecting other trades, construction schedules, or warranty requirements. The form explicitly states that if reproduced, all terms and conditions for substitutions contained in the bidding documents apply to any proposed substitution request. The A/E review section notes receipt date tracking to ensure timely evaluation, with notation capability for late submissions that may affect approval status.