Attachment_JA Coremax Redacted (2 Pages).pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263-21-AP-3300

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Nebraska-Western Iowa Health Care

System (NWIHCS) – Omaha Campus, Network Contracting Office 23 (NCO 23), Engineering Department, Purchase Request numbers 636-21-4-5998-01 and 636-21-4-5998-06.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This is a new construction project that requires a brand-name only sole source item – COREMAX Door Hardware Cylinders. This is a partial requirement for Project 636-18-303, Construct Air Handling Tower. The construction vendor must build a 7-story addition to building 1 that will house up to 14 identical air handlers (2 per floor). The core shell designed addition is located on the south and east of the existing elevators and the west facing windows on the southeast wing of the building. The specific work associated with COREMAX is to ensure all doors requiring cylinders to be COREMAX. There are 32 total cores that require the cylinder within this project. The overall construction project will be solicited in a competitive environment as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside and will be awarded as a Firm-Fixed Price contract. The estimated cost for this partial requirement of the project

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The specified brand name COREMAX is the only door cylinder that is currently being installed at the NWIHCS. The intent is to install the same door hardware cylinders throughout the medical center in order to use in-stock (readily available at the facility) replacement parts/materials and equipment for repairs of these doors which will significantly reduce maintenance and repair costs to the Government and security breaches. Standardization for the facilities door hardware is imperative in order to be compliant with the facilities physical security system.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted prior to selecting this manufacturer as the facilities standard base.

This justification is specific to COREMAX Door Hardware Cylinders. This partial requirement of this project is a minor extension of the existing door security that NWIHCS has put into place at its facility. Currently, there are no competing vendors whose products are fully compatible and can be interchangeable with the existing door cylinders. If a manufacturer other than COREMAX is found to have the capability to use interchangeable parts and equipment and are able to provide exact functionality of the COREMAX Door Hardware Cylinders, then it will be considered acceptable. None to date are known or shown to be available.

By standardizing the door cylinders at the NWIHCS, it allows the Government to take advantage of cost savings on spare replacement parts and maintenance. It also allows standardization of the

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020 security of the facility and its door hardware. Should another door cylinder be used, it would create duplication of costs for the Government and increased possibility of security breaches to the facility.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date Ken Spohn Signing for Gregg R. Sutcliffe Contracting Officer, NCO23 Facility: Nebraska-Western Iowa Healthcare System

Kenneth A. Spohn 404542 Digitally signed by Kenneth A. Spohn 404542 Date: 2021.06.23 13:56:03 -05'00'