Attachment J3 - IBCR Workflow.docx

Creation of IBC records and tracking of monographic items without vendor records:

1. Perform searching for each title in Voyager and OCLC Connexion to identify a matching copy cataloging record and to prevent creation of duplicate records.

2. If the item in hand is a duplicate, insert a duplicate slip and give it to the supervisor

3. Download the matching copy cataloging record if found in OCLC, and verify access points and other elements as appropriate.

4. If no copy cataloging record is found, create the bibliographic record following the bibliographic record content guidelines

5. Perform research necessary to create the bibliographic metadata.

6. Supply the required descriptive elements (Appendix A)

7. Assign the Library of Congress Control Number (Field 010 ) and affix a paper label to each item

8. For multipart monographs, indicate which volume(s) is(are) being processed

9. Create a separate Holdings Record for the copy of the item being processed. Update the appropriate collection location for the copy (General Collections, Law Library, Music, etc.)

10. Create a separate Item Record for each volume being processed (collection location of the Holdings Record will automatically copy to the Item Record)

11. Scan the item barcode into the Item Record to link it to the associated Bibliographic and Holdings Records

12. Affix an item barcode to each item

Appendix A

The tables below list bibliographic data elements that are to be contained in RDA-based cataloging. Each data element listed includes a reference to its MARC 21 encoding as well as an indication as to whether it is mandatory or mandatory if applicable.

The list corresponds to the requirements for LC RDA Core Elements (LCRDACE) described at the following link:

http://www.loc.gov/aba/rda/pdf/core_elements.pdf

This list also includes a few additional data elements not required as LCRDACE.

Default values, shown in parentheses following data element names, should be used in data elements that have no other special encoding requirements in LCRDACE.

Note: Some variations may be required to the data elements in certain divisions. These will be specified in the related orientations and work sessions.

008 - FIXED LENGTH DATA ELEMENTS

Name M/A

Illustrations (blank) Note: Code as appropriate.

Target audience (blank) Note: Juvenile literature (j)

Nature of contents (blank) Note: Ensure bibliographic references coverage only.

Undefined (blank) Note: Not used by Library of Congress.

VARIABLE FIELDS

Name M/A

Local Processing Data Distribution controller (7) Local record completion state ("cbc") Local processing workflow ("orignew") Priority CIP/PCN flag ("ncip") Century flag ("20") Stakeholder code ("y-gencatlg") Note: “y-nonroman” should be used if transliterated, non-roman script is present.

906$a 906$b

906$c 906$d 906$e 906$f 906$g M M

M M M

Local Selection Decision (record decisions on slips) Applicability (0) Selection decision ("acquire") Number of copies (1) Note: Use 2 copies for exempt classes.

Responsibility ("policy default") 925/Indicator 1 925$a 925$b

925$x M M M M

M

International Standard Book Number ISBN (Ensure coverage for piece in hand only)

Note: Subfield $q should be supplied in the 020 field.

020$a 020$z 020$q A A A M

Cataloging Source Original cataloging agency ("DLC") Language of cataloging ("eng") Description conventions ("rda") Transcribing agency ("DLC") Modifying agency ("DLC") Note: $e follows $b per BIBCO Standard Record.

040$a 040$b 040$e 040$c 040$d

M M M M M M

Language Code Language code of text Language code of summaries or abstracts Language code of additional tables of contents Language code of original 041$a 041$b 041$f 041$h A M A A

Authorized Access Point of Work Note: $e required for creators.

Name entry element

Other portions of the name element Choice between 100, 110, 111, and 130 based on the nature of the name/title to be encoded.

1XX$a 1XX$b-$u A

Uniform Title Title Other sub-elements 240$a 240$d-$s A A A

Title Statement Title added entry Non-filing characters Title Remainder of title Statement of responsibility Number of part/section Name of part/section Version Note: Transcribe affiliations in 245$c (see RDA 2.4.1.4 and 1.7) 245/Indicator 1 245/Indicator 2 245$a 245$b 245$c 245$n 245$p 245$s M M M M A A A A A

Varying Form of Title Note/added entry controller Type of title Title Remainder of title Date or sequential designation Display text Miscellaneous information Number of part/section Name of part/section Note: Provide entries only for “alternate forms of title”.

(Example: 246 3#) 246/Indicator 1 246/Indicator 2 246/a 246$b 246$f 246$i 246$m 246$n 246$p A M M M A A A A A A

Edition Statement Main edition statement Remainder of edition statement 250$a 250$b A M A

Production, Publication, Distribution, Manufacture Sequence of statements (blank) Function of entity (1) Place of production, publication, distribution, manufacture Name of producer, publisher, distributor, manufacturer Date of production, publication, distribution, manufacture Note: Do not invoke the Copyright option (Example: 264 #4).

264/Indicator 1 264/Indicator 2 264$a 264$b 264$c M M M M M A

Content Type Content type term Content type code Source 336$a 336$b 336$2 M M M M

Media Type Media type term Media type code Source 337$a 337$b 337$2 M M M M

Carrier Type Carrier type term Carrier type code Source 338$a 338$b 338$2 M M M M

Series Statement Series tracing policy (0) Series title International Standard Serial Number (ISSN) Volume designation Note: Code series as 490, first indicator (0) and second indicator (blank).

490/Indicator 1 490$a 490$x 490$v A M M A A

Notes – Formatted Contents Note Note: Contents may be partial (check accuracy of Indicators 1 and 2).

Language Note Language note Script or alphabet 546$a 546$b A M

Added Entry Fields

Name entry element

Other portions of the name heading Note: $e required for creators Choice between 700, 710, 711, 730 and 740 is based on the nature of the name/title to be encoded. 7XX$a 7XX$b-$t A

Local Record History Default Content: 985 $e PCSC contract 985$e [Professional Contract] [$d date] [$f cat code]