Attachment J1 - Foreign Language Material Cataloging.pdf

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 1

APPENDIX A: Foreign Language Materials Cataloging Contract

The table below lists bibliographic data elements that are to be contained in RDA-based cataloging records provided under the Foreign Language Materials

Cataloging Contract. Each data element listed includes a reference to its MARC 21 encoding as well as an indication as to whether it is mandatory or mandatory if applicable. The list corresponds to the requirements for LC RDA Core Elements

(LCRDACE) described at the following link:

http://www.loc.gov/aba/rda/pdf/core_elements.pdf

The list includes a few additional data elements not required as LCRDACE.

Default values, shown in parentheses following data element names, should be used in data elements that have no other special encoding requirements in LCRDACE.

Key: M: Mandatory for all records

A: Mandatory if applicable

Data Element Name (default value) MARC 21 Name M/A

LEADER

Record status (n)

LDR/05 M

Type of record (a) LDR/06 M

Bibliographic level (m) LDR/07 M

Type of control (blank) LDR/08 M

Character encoding scheme (blank) LDR/09 M

Encoding level (7) LDR/17 M

Descriptive cataloging form (i) LDR/18 M

Multipart resource record level (blank)

Note: Do not catalog multipart monographs for the Foreign

Languages Materials Contract

LDR/19 M

008 - FIXED LENGTH DATA ELEMENTS

Date entered on file 008/00-05 M

Type of publication date (s) 008/06 M http://www.loc.gov/aba/rda/pdf/core_elements.pdf

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 2

Date 1 008/07-10 M

Date 2 008/11-14 M

Place of publication, production, or execution 008/15-17 M

Illustrations (blank) 008/18-21 M

Target audience (blank)

Note: Juvenile literature (j)

008/22 M

Form of item (blank) 008/23 M

Nature of contents (blank)

Note: Ensure bibliographic references coverage only.

008/24-27 M

Government publication (blank) 008/28 M

Conference publication (0) 008/29 M

Festschrift (0) 008/30 M

Index (0) 008/31 M

Undefined (blank)

Note: Not used by Library of Congress

008/32 M

Literary form (blank) 008/33 M

Biography (blank) 008/34 M

Language 008/35-37 M

Modified record (blank) 008/38 M

Cataloging source (blank) 008/39 M

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 3

Local Processing Data

Distribution controller (7)

Local record completion state ("cbc")

Local processing workflow ("orignew")

Priority

CIP/PCN flag ("ncip")

Century flag ("20")

Stakeholder code ("y-gencatlg")

Note: code subfield “a” as “7”and “b” as “cbc” only when cataloging is completed

906$a

906$b

906$c

906$d

906$e

906$f

906$g

M

M

M

M

M

M

M

M

Local Selection Decision

Applicability (0)

Selection decision ("acquire")

Number of copies (1)

Responsibility ("policy default")

925/I1

925$a

925$b

925$x

M

M

M

M

M

Local Functional Identifying Information (Minimal Level

Cataloging)

955$h M

Library of Congress Control Number 010$a M

International Standard Book Number

ISBN (Note: Ensure coverage for piece in hand only)

Invalid ISBN

020$a

020$z

A

A

A

Cataloging Source

Original cataloging agency ("DLC"

Language of cataloging ("eng")

Transcribing agency ("DLC")

Modifying agency ("DLC")

Description conventions ("rda")

040$a

040$b

040$c

040$d

040$e

M

M

M

M

M

M

Language Code

Language code of text

Language code of summaries or abstracts

Language code of additional tables of contents

Language code of original

041$a

041$b

041$f

041$h

A

M

A

A

A

MLC number

Note: Use MLC Generator on computer to populate this field, 300$c$ must be filled in to populate MLC number in record

050$a M

Character Sets Present

Note: For non-Roman cataloging

066$c A

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 4

Main Entry Field

Name entry element

Other portions of the name heading

Choice between

100, 110, 111, and 130 based on the nature of the name/title to be encoded.

1XX$a

1XX$b-$u

A

Uniform Title

Title

Other subelements

240$a

240$d-$s

A

A

A

Title Statement

Title added entry

Non-filing characters

Title

Remainder of title

Statement of responsibility

Number of part/section

Name of part/section

Version

Note: Do not transcribe any affiliations in the 245$c area.

245/I1

245/I2

245$a

245$b

245$c

245$n

245$p

245$s

M

M

M

M

A

A

A

A

A

Varying Form of Title

Note/added entry controller

Type of title

Title

Remainder of title

Date or sequential designation

Display text

Miscellaneous information

Number of part/section

Name of part/section

Note: Provide entries only for “alternate forms of title”.

(Example: 246 3#)

246/I1

246/I2

246$a

246$b

246$f

246$i

246$m

246$n

246$p

A

M

M

M

A

A

A

A

A

A

Edition Statement

Main edition statement

Remainder of edition statement

250$a

250$b

A

M

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 5

Production, Publication, Distribution, Manufacture

Sequence of statements (blank)

Function of entity (1)

Place of production, publication, distribution, manufacture

Name of producer, publisher, distributor, manufacturer

Date of production, publication, distribution, manufacture

Note: Do not invoke the Copyright option (Example: 264 #4)

264/I1

264/I2

264$a

264$b

264$c

M

M

M

M

M

A

Physical Description

Extent

Other physical details

Dimensions

Note: No information is required for any illustration.

300$a

300$b

300$c

M

M

A

M

Content Type

Content type term

Content type code

Source

336$a

336$b

336$2

M

M

M

M

Media Type

Media type term

Media type code

Source

337$a

337$b

337$2

M

M

M

M

Carrier Type

Carrier type term

Carrier type code

Source

338$a

338$b

338$2

M

M

M

M

Series Statement

Series tracing policy (0)

Series title

International Standard Serial Number (ISSN)

Volume designation

Note: Code series as 490, first indicator “0” and second indicator blank)

490/I1

490$a

490$x

490$v

A

M

M

A

A

General Note

Default text: 500 $a Minimal Level Cataloging Plus. $5 DLC

500$a

500$5

A

Bibliography Note 504$a A

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 6

Contents Note

Note: Not required for the Foreign Languages Materials

Contract

505$a A

Language Note

Language note

Script or alphabet

546$a

546$b

A

M

Subject Access Field

Notes:

1. Limit to one (1) heading only (Exception: 1 additional entry for reciprocal headings).

2. Provide genre heading for cookbooks only.

Choice between

600, 610, 611, 630, 650, 651, and 655 based on the nature of the name/title/genre/f orm heading to be encoded.

6XX$a

6XX$b-$z

Added Entry Fields

Notes:

1. Limit to one (1) authorized access point (creators:

author, editor, composer, artist, etc. from preferred sources)

2. Remove all other headings.

Choice between

700, 710, 711, 730 and 740 is based on the nature of the name/title to be encoded.

7XX$a

7XX$b-$t

Alternate Graphic Representation

(Applies only to items that include non-roman scripts)

880$a-$z, $2-$6

Repetitions linked to any other variable field with data in a different script

Foreign Language Materials Cataloging Contract: Appendix February 11, 2021 - page 7

Cataloger's Note

Note: 952 $a Authority control needed”

Transfer book to section head for completion of authority control as needed by a librarian in the section.

952$a A

Local Record History

Default content: 985 $e FLMC contract

985$e M