ATTACHMENT J.2 TOPR INSTRUCTIONS 1031.pdf

Federal Highway Administration Office of Infrastructure Research

INSTRUCTIONS

“Highway Infrastructure Engineering and Research Data Services (HIERD)”

693JJ326R000001

Task Order Proposal Request

Task Order 1

1 GENERAL INSTRUCTIONS

TOPR Proposal shall be received by the due date and time on page 1 of the RFP. Failure to furnish all information required in this TOPR may result in your proposal being considered non-responsive. This TOPR may be issued as a FFP/TM/LH) or a combination of the two that will be subject to the pricing set forth in Attachment J.1, Labor Rate Schedule of the

RFP.

The Contractor may propose the most advantageous contract type that will be beneficial to the Government.

Proposals shall be transmitted via email to the following email address:

TAMIKO.AIKENS@dot.gov and cc: HCFA-22SRI@dot.gov

Proposals are valid for 180 calendar days unless otherwise stipulated by the Offeror. Hard copies will not be accepted.

In response to this TOPR, the Offeror shall prepare a detailed proposal for meeting all stated requirements and comply with the following limitations and characteristics:

• Do not include marketing materials

• No less than size 12 font shall be used

• Offers shall be submitted in a format readable by Microsoft (MS) Word 2016, MS Excel

2016, or in text searchable PDF format, as applicable.

• Section 1 – Technical Proposal is limited to a total of 20 pages. Resumes, if required, are excluded from the Technical Proposal page limitation, but are themselves limited to no more than two pages each.

• Section 2 – Price Proposal does not have a page limitation.

• The subject line of your email and all correspondence must include the TOPR number found on the cover page.

2 COMMUNICATIONS AND QUESTIONS

All questions concerning the TOPR shall be submitted electronically to Tamiko Aikens via email at Tamiko.Aikens@dot.gov and cc: HCFA-22SRI@dot.gov, no later than 9:00 am Eastern Time (ET) on October 24, 2025 in order for responses to all reasonable questions to be conveyed in a timely manner.

Any information given to one Offeror concerning this requirement will be furnished at the same time to any other prospective Offeror, if that information is necessary in submitting offers, or if lack of it would be prejudicial to any prospective Offeror.

NOTE: TOPR QUESTIONS SHOULD BE MARKED AS: TOPR QUESTIONS

3 PROPOSAL ORGANIZATION

Proposal materials will be organized as follows: Section 1 Technical Proposal and Section 2 Price Proposal. All Sections are to be clearly separated from the other (i.e., Separate electronic files). Each Offeror shall provide all price information only in the Price Proposal. The Technical Proposal shall not contain any price information.

To be acceptable, the proposal must meet all of the constraints set forth in the Statement Work Statement (SOW).

4 SECTION 1 – TECHNICAL PROPOSAL

This volume addresses the technical aspects of the requirements. It shall indicate the Offeror’s capabilities and the means used to satisfy the requirements stated in the attached SOW. The Offeror is encouraged to propose innovative solutions that meet FHWA’s performance requirements for this procurement. Reference the SOW section 1.3, Detailed Requirement for specifics of the Government’s requirements for this service.

The Offeror’s approach to performing the requirements and its capability to successfully perform the contract will be evaluated. Proposals will be evaluated based on the following:

• Any information that the Offeror wishes to bring to the attention of the Government.

• Detailed technical approach and demonstrated understanding to perform the work.

• The title and a description of duties the personnel will perform.

• Level of Effort table displaying labor categories and labor hours per task. The table shall not have Names and Cost information. (Cost information shall not be provided in the Technical Proposal.)

• Proposed research work plan with work breakdown structure (WBS)

Special Note

While preparing your technical proposal if your offer includes additional requirements or adds detail to the SOW, you are encouraged to edit the document and return it with your technical proposal. For example, the Government will consider additional capabilities and detail with regard to:

• Length and quantity of requirements/deliverables

• Requirement specifications

If you choose to add detail to the SOW, the Government will not accept reduced capabilities or performance and must be written in the affirmative. We may choose to accept or reject any additional changes based on the original requirement and objectives.

Additional tasks must be written and priced as optional tasks.

5 SECTION 2 – PRICE PROPOSAL

The Offeror shall provide a price proposal that reflects its proposed solution to the Government’s requirements. The price to perform the work shall be for a 60 month period of performance including One (1) Base period of twenty four (24) months and three (3) 12-month option periods.

The Offeror shall submit the TOPR Schedule of Services including the following:

Other Direct Costs

This category includes reproduction and shipping expenses associated with training activities and visits to Contractor facilities. It also encompasses software and/or hardware licenses required to support the LTPP Data Processing Workstation and all the FHWA InfoHighway data portals, including cloud storage solutions (such as Amazon Web Services or similar platforms).

Other Direct Costs are estimated at $400,000.

Travel

Contractor shall be required to travel throughout CONUS during the performance of this task order to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this SOW. All travel requires Government approval/authorization and notification to the COR. Tentatively, the following trips are anticipated:

Progress review and coordination Meetings - McLean, VA, 1-2 persons, bi-monthly Planning Meetings (3) - location TBD, 3 persons.

Travel cost shall not exceed $10,000.

6 EVALUATION FACTORS

The Government will issue a task order resulting from this TOPR based on a proposal that represents the best value to the Government, considering technical, past performance and cost/price factors. When combined; Technical Approach and Past Performance are approximately equal to Cost/Price.

The following factors will be used to evaluate proposals.

(1) Technical

The Offeror’s approach to performing the requirements and its capability to successfully perform the contract will be evaluated. Proposals will be evaluated based on the following:

• Sound technical approach for performing the requirements;

• Clear delineation of project management responsibilities, processes, and coordination necessary to ensure successful completion of work in the program task areas;

• Demonstrated understanding of all risks associated with implementation of task requirements and include a workable plan to mitigate any such risks;

• Adequate and appropriate proposed staff with the qualifications for and experience to perform the requirement for each Task Area as identified in the SOW;

• Demonstrated technical and subject matter expertise of skill sets, as evidenced by academic credentials and relevant professional experience of the proposed staff;

• In-depth knowledge and expertise in bridge, pavement and infrastructure engineering, materials, performance related data QC and management, and LTBP and LTPP programs;

• In-depth knowledge of FHWA InfoHighway web portals including LTPP InfoPave, LTBP InfoBridge, FHWA InfoMaterials, FHWA InfoPTF, FHWA InfoTechnology, and infrastructure research data web portal development;

• Demonstrated contingency plan to replace key personnel over the life of the contract without adverse impact on performance.

(2) Past Performance

Submission of additional Past Performance is not required for TOPR.

(3) Price The proposed prices will be evaluated but not scored. The evaluation will determine whether the proposed prices are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed prices must be entirely compatible with the technical proposal.

7. SCHEDULE OF SERVICES

CLIN TASKS UNIT

QUANTITY PRICE

00101 $______

CLIN TASKS UNIT

QUANTITY PRICE

00201 ODC PLUG DO NOT EXCEED (COST REIMBURSABLE) $400,000

00301 TRAVEL PLUG DO NOT EXCEED (COST

REIMBURSABLE)

$10,000

TOTAL ESTIMATED COSTS $______