Attachment J.1 SOW.pdf

70RSAT23Q00000034

Attachment J.1

DEPARTMENT OF HOMELAND SECURITY

TRANSPORTATION SECURITY LABORATORY

STATEMENT OF WORK

AGREEMENT FOR THE ACQUISITION OF A LARGE SCALE AUTOMATED LAB

REACTOR FOR THE ENERGETIC MATERIAL RESEARCH LABORATORY

TSL-23-057

Version 1.0, SEPTEMBER 19, 2023

1. BACKGROUND

The Department of Homeland Security (DHS) Science and Technology (S&T) Directorate is tasked with researching and organizing the scientific, engineering, and technological resources of the United States and leveraging these existing resources into technological tools to help protect the homeland. The Transportation Security Laboratory (TSL) supports this effort through providing scientists and engineers with knowledge, experience, and expertise in all areas of contraband detection with an emphasis on explosives. The core mission of the TSL is to enhance homeland security by performing research, development, and validation of solutions to detect and mitigate the threat of explosive devices and contraband materials. In order to efficiently execute this core mission, a myriad of highly specialized scientific equipment is required to develop, produce, and validate the contraband standards and testing methodologies.

The Energetic Materials Research Laboratory (EMRL) provides the information necessary to make decisions about the safe preparation, handling, and scale-up of potentially dangerous substances being used at the TSL. In 2019 and 2022, the EMRL purchased a Mettler Toledo EasyMax 102 Automated Lab Reactor System that allowed them to optimize the use of lab resources by allowing a synthesis to be performed automatically and remotely. These systems monitor and control the temperature of the reaction while also remotely dosing in hazardous reagents such as nitric acid. The feedback provided by instruments probes (temperature, pH, heat flow, etc.) allows the instrument to adjust or pause the reaction increasing safety and product traceability and repeatability. This feedback information can be used to optimize the reaction, ultimately allowing syntheses to be performed automatically with absolute repeatability, supporting TSL’s mission as an ISO-accredited organization by improving the quality assurance of test samples of explosives. Furthermore, the information collected by the EasyMax system is used to scale up synthesis of explosives and energetic materials at the TSL in support of Test and Evaluation. The EasyMax 102 system has a max reactor volume of 100 mL, this small volume reduces the EMRL’s ability to utilize this system for large scale synthesis, negating its benefits on safety and product traceability and repeatability when large synthesis is required. Thus, the EMRL requires a remote automated large scale reactor that is directly compatible with the Mettler Toledo EasyMax 102.

The EMRL at the TSL requires the purchase of a Mettler Toledo Optimax 1001 automated laboratory reactor equipped with 4 syringe dosing pumps, an in-situ ReactRaman 802 and ParticleTrack G400 with iC FBRM as well as a RX-10 reactor control system. The purchase of an Optimax 1001with in-situ ReactRaman 802 and ParticleTrack G400 with iC FBRM probes along with an RX-10 will allow the EMRL to safety and consistently scale up the synthesis of explosives and other energetic materials with high confidence, while also allowing any adjustments in quality or particle size to be captured between synthesizes or during scale up.

2. SCOPE

The Energetic Materials Research Laboratory (EMRL) provides the information necessary to make decisions about the safe preparation, handling, and scale-up of homemade explosives.

The purchase of an Optimax 1001 with an RX-10 for development of a modulated reactor system will enhance the EMRL’s capacity for handling large scale syntheses while the in-situ ReactRaman 802 and ParticleTrack G400 with iC FBRM probes will provide invaluable feedback on product quality. The Optimax and RX-10 will provide the EMRL with the ability to scale up synthesis with the same safety and confidence the lab personnel and customers have come to expect from the EasyMax 102. Additionally, the software that runs the EasyMax 102, Optimax 1001, ReactRaman 802 and ParticleTrack G400 probes, RX-10, are completely interoperable allowing data to be readily displayed together in real-time. This interoperability makes the probes and peripherals of the EasyMax 102, RX-10, and Optimax 1001 interchangeable, allowing currently purchased and newly purchased probes and peripherals to be used across the suite of instruments while also providing a backup if one were to break or malfunction.

DHS requires the acquisition of a new Optimax 1001 equipped with an in-situ ReactRaman 802 and ParticleTrack G400 with iC FBRM and a RX-10 reactor control system.

The following salient characteristics are required for the Optimax 1001:

• Operating Volume: 250 mL – 1,000 mL

• Temperature Range: -40 °C – 180 °C

• Unit shall not require oil or ice baths, or a cryostat to achieve full temperature range

• Unit shall have a solid state thermostat

• Unit must be capable of heat flow calorimetry o Unit shall provide for investigation under isothermal and non-isothermal conditions o Allows measurement of heat data o Allows calculation of heat of reaction, reaction enthalpy, specific heat capacity, heat of dosing and accumulated heat o Provides a measurement of the overall heat transfer coefficient o Must require no permanent heater active within the reaction mixture that could create hotspots of overheating

• Unit shall include software that allows for either PC or touchpad control of the system and that allows for the collection and identification of reaction data.

o Includes a chemical database available to store information such as chemical formula, boiling point, molecular weight, density, specific heat o Runs under Windows 10 (64bit) o Ability to export all graphical elements, spectra, and trends to a common data format

• Unit shall include four (4) syringe based automated dosing units (expandable to at least 4) to allow for the automated dosing of up to 4 reagents

• Unit shall include (2) 50 mL syringes

• Unit shall include (2) 25 mL syringes

• Unit shall include (4) 3-way dosing adapter sets

• Unit shall include a reactor set which consist of o (1) 250 mL glass reactor with cover o (1) 500 mL glass reactor with cover o (1) 1000 mL glass reactor with bottom drain valve and glass cover

• Unit shall include (2) complete pitched blade stirrers which consist of o Stirrer motor with coupling o Height adjustment o Stirrer adapter with sealing ring o Clamping nut o Chuck o Washer for stirrer adapter o (1) 250 mL glass stirrer o (1) 500-1,000 mL glass stirrer

• (2) Emergency Button

• (4) Temperature sensors

• On-site Training, Installation, Setup and Configuration and all associated costs (i.e., travel) shall be included

• Full repair and preventative maintenance coverage for 2 years from the date of installation must be included

• Must include or allow for future expansion for IR/Raman spectroscopic measurements of synthesis products in situ.

• Free Training for the life of the instrument

Additional equipment:

• (1) RX-10

o Touchscreen with 3m cable o Emergency Button

• (1) ReactRaman 802L with o Base Unit o ReactRaman Probe o iC Raman Instrument License

• (1) ParticleTrack G400 with iC FBRM o G400 Base unit o Fixed Beaker Stand o Purge Manifold o iC FBRM Software o Probe G400-14/9.5mm

• All equipment and software must be interoperable with each other and the Mettler Toledo EasyMax102

1. Required Items and Quantity (Qty.)

Item Number Description

Quantity Product

ID

1 OptiMax Starter Kit (1000ml, 2-piece) 1 51162830 2 Software iControl Single Instrument 1 30721094 3 OptiMax Chiller-FL1201(-40C)115V 1 14100025 4 Dosing Unit SP-50 Set 2 51161770 5 Syringe 25mL, glass, PTFE, SS 2 51191794 6 OEM-Kit OptiMax pH 1 30682641 7 Upgrade Kit OptiMax HFCal 1 30050150 8 Software OM HFCal Option iControl 1 30720936 9 Temperature sensor Glass Ø6x300mm 2 51162827 10 Ada-PTFE-ST19-12-EC4 (for pH/turbidity) 1 51162717 11 OM Glass Reactor Set (500ml, 2-piece) 1 51162832 12 PB stirrer, down-GL-45mm-10/8mm-400mm 1 51162825 13 OM Glass Reactor Set 250ml, 2-piece 1 51162833 14 RX-10 with 3m touchscreen cable 1 30217050 15 Software iControl Single Instrument 1 30721094 16 Propeller stirrer (downward) glass 1 51162423 17 Dosing Unit SP-50 Set 2 51161770 18 Syringe 25mL, glass, PTFE, SS 2 51191794 19 Emergency Button (RX-10 / RC1mx) 1 30260369 20 Bundle 1: ParticleTrack G400 with iC FBRM

Software iC FBRM v4 Instrument

14000100 30721029

21 Bundle 2: Raman Spectrometer, ReactRaman 802L Software iC Raman Instrument

14004000

30721046 22 Probe, Raman, 9.5mm x 2m x 305mm, C22 1 14004010 23 Software Care Standard

Products being serviced: Software iControl Single Instrument

24 Setup Application EA Products being serviced: OptiMax Starter Kit

25 IPac Standard Qualification Products being serviced: OptiMax Starter Kit

26 2nd Year Maintenance Plan - 1 Visit(s) Products being serviced: OptiMax Starter Kit (1000ml, 2-piece)

27 Software Care Standard Products being serviced: Software iControl Single Instrument

28 StarterPac Installation Products being serviced: RX-10 with 3m touchscreen cable

29 2nd Year Maintenance Plan - 1 Visit(s) 1

Products being serviced: RX-10 with 3m touchscreen cable

30 Software Care Standard Products being serviced: Software iC FBRM v4 Instrument

31 Setup Application EA Products being serviced: ParticleTrack G400 Base

32 IPac Standard Qualification Products being serviced: ParticleTrack G400 Base

33 2nd Year Maintenance Plan – 1 Visit(s) Products being serviced:

Probe G400-14/9.5mm-Interch.

ParticleTrack G400 Base

34 Software Care Standard Products being serviced: Software iC Raman Instrument

35 Setup Application EA Products being serviced: Raman Spectrometer, ReactRaman

36 IPac Standard Qualification Products being serviced: Raman Spectrometer, ReactRaman

37 2nd Year Maintenance Plan – 1 Visit(s) Products being serviced: Raman Spectrometer, ReactRaman

3. PERFORMANCE OBJECTIVES

In order to achieve the goals stated (Section 2. SCOPE) the TSL is interested in the acquisition of a Large Scale Automated Lab Reactor Systems and Equipment with the following performance objectives.

1. That can perform the syntheses of explosives remotely and automatically.

2. On-site setup, calibration, and training.

a. Manufacture shall include free training for the life of the instruments

3. A 2 year on-site warranty, including Preventative Maintenance service. The Contractor shall perform service and maintenance in accordance with the terms defined in the applicable purchase agreements. Service is to be performed by the original equipment manufacturer (OEM) or OEM-trained and authorized personnel. The instrument(s) to be covered under this contract may be found in the SCOPE.

4. The warranty will start upon contract award per the terms specified in the corresponding agreement OR after the covered instrument(s) have been delivered and installed and are determined to be in good operating condition.

a. If pre-inspection is required, it will be performed at no cost to the government.

5. Service to include but is not limited to the following:

a. Perform one annual preventative maintenance including a standard PM kit per

OEM SOPs and guidelines per instrument per year

b. The contractor will provide on-site hardware troubleshooting as necessary with a targeted response time of 3 days or less for any covered instrument.

c. Unlimited corrective maintenance (CM) visits with a targeted response time of 3 days or less for any covered instrument.

i. Contractor shall provide on-site hardware troubleshooting and repair as necessary with a targeted response time of 3 days or less for any covered instrument.

d. Inclusion of all labor, travel, living expenses (as applicable), and replacement consumables/parts required to complete any service shall be covered/provided by the Contractor.

i. When permitted by the terms of the agreement, brand new, genuine OEM consumables are required for all PM and CM visits; no third-party substitutes will be allowed.

ii. As needed, brand new, genuine OEM or OEM-approved refurbished parts are required for all PM and CM visits; no third-party substitutes will be allowed.

e. Any repairs, calibrations, or adjustments performed shall be to the OEM specifications and tolerances.

f. If applicable, the agreement shall include the calibration of any units undergoing service.

6. If applicable per the terms of the agreement, any appropriate instrument shall undergo an operational and/or performance qualifications per the OEM procedures and specifications.

7. Software and firmware updates upon request and in conjunction with a scheduled PM or CM visit (updates are defined as changes of the existing software version that are intended to improve its performance)

8. Priority status for technical support inquiries with a targeted immediate response time Monday to Friday during normal business hours (See Section 4). An OEM or OEM-trained individual will be available conduct diagnosis and CM procedures using the latest support tools provided by the OEM.

a. Contractor shall provide telephone support at no additional cost in order to isolate and resolve any covered issues.

4. OPERATING CONSTRAINTS

1. Field service engineers coming to the TSL for any set-up or service will be required to bring their own personal protective equipment (PPE) such as but not limited to safety glasses, laboratory coat, gloves, etc.

2. On-site service technician(s) shall meet all eligibility requirements in order to perform services at a United States federal government facility.

a. In response to any national or local emergency (e.g., pandemic, natural disaster, etc.), additional site restrictions or requirements may be required to allow for entry to the TSL to ensure the safety of laboratory staff and the Contractor.

b. All set-up and PM and CM service visits shall be conducted by U.S. citizens only.

Dual citizens and/or foreign nationals are not permitted to visit or service instrumentation at the TSL.

3. Set-up, training, preventive and corrective maintenance shall be limited to normal business hours (8:00 am – 4:00 pm, Monday through Friday, except government holidays or other times when the TSL may be closed.

4. Set-up, training, PM and CM service visits will be scheduled at a time mutually agreed upon by the contractor, the TSL Security Office, and the TSL Point of Contact (POC) listed in Section 5.7 or a designated POC (s). At least 24 hours’ notice is required prior to arriving at the TSL for a service visit to ensure site requirements are met.

5. Remote diagnostics (i.e., remote connections to TSL PCs) will not be permitted.

6. Shipping

a. All shipments shall be addressed to the TSL POC.

b. An email shall also be sent to the TSL POC with the corresponding tracking information for any equipment being delivered to the TSL.

c. All shipping charges shall be covered by the Contractor as part of the applicable purchase agreement. All freight shipping shall be FOB destination.

5. OTHER CONTRACT DETAILS

5.1.Period of Performance (POP) This is a one-time acquisition of laboratory equipment with delivery due 60 days after award.

All equipment shall be covered under warranty for a period of 2 years from date of installation.

5.2.Place of Performance

The primary place of performance will be located at the TSL, William J. Hughes Technical Center, Atlantic City, NJ, 08405.

Physical products being procured as part of this acquisition, delivery of any items purchased by the government and associated with the performance of this SOW shall be delivered to this address only. Delivery to any location other than the address specified in this section of the SOW is not allowable and the contractor shall be fully responsible for any subsequent or additional charges that may result from ensuring final delivery to the address listed in this section.

5.3.Contracting Officer’s Representative

The Contracting Officer’s Representative (COR) for this contract is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Representative (COR, DEC 2003).

The COR for this contract is:

Bill Harmon

DHS S&T TSL

William J. Hughes Technical Center, Bldg. 315 Atlantic City, NJ 08405 609-813-2816 William.Harmon@st.dhs.gov

5.4.Contracting Officer

(1) The contracting officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this task order. In the event the contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The CO is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the CO.

(2) The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

(3) The CO’s name and contact information will be provided upon the contract award.

5.5. Invoicing

Invoices shall be submitted to the following email address while carbon copying (CC) the COR and CO.

• InvoiceSAT.Consolidation@ice.dhs.gov

5.6.Advertisements, Publicizing Awards, and News Releases

All press releases or announcements about agency programs, projects, and contract awards need to be cleared by the COR and the CO. Under no circumstances shall the contractor, or anyone acting on behalf of the contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the COR and the CO. The contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the mailto:William.Harmon@st.dhs.gov mailto:InvoiceSAT.Consolidation@ice.dhs.gov federal government or is considered by the government to be superior to other products or services.

5.7.Additional Point of Contact:

DHS/TSL TECHNICAL REPRESENTATIVE:

Dr. Benjamin Wilkins

DHS S&T TSL

William J. Hughes Technical Center, Bldg. 315 Atlantic City, NJ 08405 Phone: (609) 813-2758 Email: Benjamin.Wilkins@ST.DHS.GOV