Attachment III SOW.pdf

DEPARTMENT OF HOMELAND SECURITY

ELECTRONIC CHART PROVISION TO COAST

GUARD CUTTERS

for

USCG NAVCEN

STATEMENT OF WORK

AUGUST 23, 2023

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ELECTRONIC CHART PROVISION TO COAST GUARD CUTTERS

Statement of Work

1.0 GENERAL

1.1 Background. USCG NAVCEN is a Coast Guard unit located in Alexandria, VA. United States Coast Guard (USCG) vessels require updated electronic charts in ELECTRONIC NAUTICAL CHARTS (ENC) and RASTER NAUTICAL CHARTS (RNC) format for their areas of operation, which includes U.S., Canadian, Latin American, and Caribbean waters, as well as other select areas. The Electronic Charts provide source data to Coast Guard Command and Control Systems which are critical to the direct fulfillment of military and intelligence missions, as well as safe navigation.

The primary system supported is the Coast Guards Electronic Chart Display and Information System (ECDIS) as well as secondary systems such as the Coast Guard Electronic Chart System (CG-ECS) and TRANSAS. Most electronic navigational charts for the U.S. waters are available from the National Oceanic and Atmospheric Administration (NOAA), National Geospatial Intelligence Agency (NGA) or the US Army Corps of Engineers (USACE). Charts for non-U.S.

waters will need to be acquired from or produced on the authority of various International Hydrographic Offices such as the United Kingdom Hydrographic Office (UKHO). To support this requirement, the Coast Guard is seeking a contract for the continued monthly distribution of updated charts for these geographic areas, delivered on CD-ROM at set intervals and times, to USCG vessels for use with their navigation systems.

The Coast Guard’s goal is to ensure that USCG vessels are provided with the most current and up-to-date electronic navigational charts available. By utilizing the services of a commercial contractor who is familiar with both International and United States electronic charting standards, the Coast Guard believes it can more effectively and efficiently provide updated navigational charts to USCG vessels and overcome inconsistencies that can occur from the constant changing of personnel and the broad range of computer skills.

1.2 Scope. Coast Guard cutters require the use of up-to-date ENCs and RNCs for navigation.

This statement of work specifies the requirements necessary for the content, frequency, and distribution of electronic charts (E-charts) on CD-ROMs.

1.2.1 Charts for U.S. Waters: National Oceanic and Atmospheric Administration (NOAA) Raster Navigational Charts (RNC’s) in BSB 3 format and Electronic Navigational Charts (ENCs) in S-57 format must be acquired from NOAA. U.S. Army Corps of Engineers (USACE) Charts Inland ENCs (IENCs) must be acquired from USACE. In addition, USACE Inland Chart Books must be produced in BSB format. These charts must be tested for operability and accuracy and packaged into specific geographical CD regions as per Table 1.

1.2.2 Charts for International Waters: Charts for international waters include those produced by the National Geospatial Agency (NGA) or International Hydrographic Offices. International Hydrographic Offices include Canadian Hydrographic Service (CHS), Land Information New

Zealand (LINZ), United Kingdom Hydrographic Office (UKHO), etc. Charts from International Hydrographic Offices must be produced under agreements with those agencies. Such agreements must be in place prior to or by the time of the contract award. The government will furnish a license for Canadian Hydrographic Service (CHS) data to the contractor under an existing bilateral agreement. RNCs must be in BSB 3.0 format. These charts must be tested for operability and accuracy and packaged into specific geographical CD regions as per Table 1.

1.2.3 Updates: The US Coast Guard E-chart products are to include 12 monthly distributions for each region (per Attachment One) of Notice to Mariners (NTM) -updated charts on CD-ROMs.

These charts are to be delivered in a manner consistent with the timeliness of the information.

2.0 REQUIREMENTS

2.1 NOAA ENC’s and RNC’s: Provide (produce and distribute) Monthly CDs (copies of the Master CD’s) containing updated NOAA ENCs (ENCs must be formatted for Rockridge extensions) and RNCs to Coast Guard Cutters and other Coast Guard organizations listed attachment one. Charts will be grouped onto multiple CD Regions per attachment two.

2.2 USACE IENC and Inland Waterways Raster Charts: Provide (produce and distribute) Monthly CDs or DVD (copies of the Master CD’s/DVD’s) containing US Army Corp of Engineer’s (USACE) Inland ENCs (IENC) and USACE River Charts in BSB format to Coast Guard Cutters and other Coast Guard organization as specified in attachment one. In addition, the USACE Inland Chart Books must be produced in BSB 3.0 format. All E-charts must be fully tested for accuracy and to ensure compatibility with specified Coast Guard Navigation Systems.

2.3 Canadian ENCs and RNCs : Provide (produce and distribute) CDs on a monthly basis (copies of the Master CD’s) containing updated Canadian ENCs and RNCs to Coast Guard Cutters and other Coast Guard organizations listed in attachment one. Charts will be grouped onto multiple CD Regions per attachment two. Raster Charts will be in BSB 3 format, 4 bit color. All E-charts must be fully tested for accuracy and to ensure compatibility with specified Coast Guard Navigation Systems.

2.4 International Electronic Charts: Provide (produce and distribute) CDs on a monthly basis (copies of the Master CD’s) containing updated Latin American, Caribbean, and other regions RNCs to Coast Guard Cutters and other Coast Guard organizations listed in attachment one.

Charts will be grouped onto multiple CD Regions per US Coast Guard Region Chart List Spreadsheet per attachment two. Raster Charts will be in BSB 3 format, 4 bit color. All electronic charts must be fully tested for accuracy and to ensure compatibility with specified Coast Guard Navigation Systems.

2.5 BSB 3.0 Charts: For BSB 3.0 Charts supplied after 01 February 2014, when not already included by the issuing Hydrographic Office, TTS (Territorial Sea) and EEZ ( Exclusive Economic Zones) boundaries shall be included (indicated) on all BSB 3.0 charts with a scale of 1:200000 or smaller. TTS and EEZ data shall be derived from GMBD (Global Maritime Boundaries Database) or a suitable equivalent as approved by the COR.

2.6 Contingency CD’s: As described below, Contingency CD’s usage is tracked by the contractor and the COR. Once a quarter and after any changes, the Contingency Tracking Spreadsheet (specified in paragraph 5.2.5.3) must be emailed to the COR.

2.6.1 Contingency Portfolio Management: Ten sets of CDs are to be produced each month for contingency purposes and held at the vendor until need to be shipped to Coast Guard Units.

Contingency CDs are used to accommodate changes in Cutter operations and new homeport assignments as well as possible errors in CD assignments to Cutters. Once a need for a contingency CD(s) is identified, the required issuance will be designated as either permanent or temporary by the COR. If temporary, dates of performance will be assigned. The contractor will be notified by email of any contingency requirements. The contractor must report back once the contingency CDS(s) have been shipped.

2.6.2 Contingency CD Shipping: Contingency CD(s) are to be shipped Priority mail or by an Overnight Carrier Postage option as designated on a case-by-case basis. If necessary, the Coast Guard (CG) will provide a third-party billing account number for overnight postage handling.

2.6.3 Contingency CD Spreadsheet: The Contractor must track the usage of contingency CDs on the distribution spreadsheet. This spreadsheet must be emailed to the COR once a quarter and after any changes. Contractor shall notify the COR if the number of CDs requested exceeds contingency amounts.

2.7 Data Transfer: Supply a secure means to transfer files and data by secondary (primary is shipping) means to Coast Guard Units when shipping to a particular location may not be feasible to meet highly time critical applications. The contractor shall supply a dedicated high speed internet connection. The Coast Guard will establish a suitable means for transferring chart data to the contractor.

2.8 Changes: All changes to the region list of charts caused by a hydrographic office adding and deleting charts from their portfolio must be reported to the COR. An updated E-Chart Distribution Spreadsheet and an updated Region Chart List Spread Sheet (attachments one and two respectively) shall be submitted monthly.

2.9 CD Region Masters: Produce masters for each region per Table 1.

2.10 Updates: Charts will be updated on a monthly basis to include corrections through the majority of the month.

2.11 Files: Using attachment two, create BSB and ENC (as appropriate) directories and populate them with NTM-updated charts and associated, required files (Region.txt, Reg.idx, and Catalog.031)

2.12 The CD-ROM should be prepared for Rock Ridge extensions or Level 1 ISO 9660 support.

Thus, folder and file names are limited 8+3 (name+extension) uppercase characters of the following types: A-Z, 0-9, ".", and "". The maximum directory depth is 8.

2.13 CD Label: Label CD via Silk Screen or Direct Thermal Imaging directly onto disc – no stick-on labels shall be used. Layout can be designed by contractor, but must be approved by the COR. The CD label shall contain the following:

2.13.1 Text listing the type of content, e.g.“NOAA ENCs & RNCs” in larger easy to read font.

2.13.2 Region Short Title as indicated in Table 1.

2.13.3 The text stating the month of distribution using this format: Month Name, Year.

2.13.4 The text “The Electronic Navigational Charts (ENCs) are in S-57 3.1 format. The Raster Navigational Charts (RNCs) are in BSB 3.0.7 format.” A graphical representation of the region.

2.13.5 The text “Corrections are cleared through mm/dd/yy”.

2.13.6 Text description of the geographical extents of the charts on the CD Region.

2.13.7 The text “This data is licensed to the Coast Guard. Sales, sharing or copying this CD is strictly prohibited.”

2.14 CD Color Coding: The CDs must color coded as follows:

2.14.1 U.S. CD Regions (NOAA and USACE charts): Blue Foreground (Text) and Silver (the CD itself) Background or a White Background.

o 2.14.1.2 MACR CD Regions (NGA, and other HO charts): Red Foreground (Text) and Silver (the CD itself) Background or a White Background.

o 2.14.1.3 Region 170 Private Source CD (Bahamas, Leeward and Windward Islands): Green Foreground (Text) and Silver (the CD itself) Background or a White Background.

2.14.2 Canada CD Regions (CHS charts): Black Foreground (Text) and Silver (the CD itself) Background or a White Background.

2.15 Duplication and Shipping: Duplicate all CDs in accordance with Attachment I, Cutter E- Chart Distribution Spreadsheet, including four yet to be identified units, for a total of up to 310 units. Package and ship the CD’s using 2–3 day service in using shipping information for each USCG unit contained in attachment 1.

2.16 Vendor is responsible for requesting new editions of charts through NAVCEN to maintain a proper up to date chart portfolio.

2.17 Support: During the period of performance, it is likely that the Coast Guard recipients of these CDs will call the contractor to request support or help. The contractor may provide the help necessary, at no additional cost to the government, if it pertains to the content of the CD. Any questions or support request pertaining to a navigation system may not be supported by contractor. In such case the contractor will defer the requestor to USCG C5I Service Center

System Management Engineering Facility (SMEF) Desk at 855-243-4948, option 2 or CSD- SMB-ET-WATCH-TEAM@uscg.mil. The COR must be notified, via email of a support request.

2.18 Portfolio and Spreadsheet Maintenance: Attachment two (USCG Region Chart List Spreadsheet) contains the actual list of charts per region. This list only contains the charts that respective hydrographic offices/chart agencies are maintaining at this time. From time to time, charts are added and removed charts from portfolios. For example, NOAA has not completed their ENC folio. It is possible that each month, new ENCs will be available. The contractor must monitor NOAA’s ENC availability monthly and add all new charts to the appropriate region based on the chart number. The contractor must update the region chart list as new charts are added. The contractor must notify COR by email when additions are made to a CD.

3.0 GOVERNMENT TERMS & DEFINITIONS

• COR - Contracting Officer’s Representative. A non-contracting person who is given the chief role to monitor and administer the technical aspects of the contract’s Statement of Work.

• Cutter – a Coast Guard Ship

• DHS – Department of Homeland Security

• ENC – Electronic Nautical Chart

• HLS – Homeland Security

• KO – Contracting Officer

• MACR – Meso-American Caribbean Region

• NSN – National Stock Number

• POP – Point of Presence

• RFI – Ready-For-Issue

• RNC – Raster Nautical Chart

• USACE – U.S. Army Corps of Engineers

• WHECs – High-Endurance Cutters, 378 feet

• WMECs – Medium-Endurance Cutters, 270 feet

• WMSLs – Maritime Security Cutter, Large, 418 feet

• WAGB – Polar Class Cutters, 399 feet. There are two Polar Class cutters

• WIX – USCGC Eagle. There is one WIX, homeport is New London, CT.

• WAGBB – USCGC Healy, Homeport Seattle, WA.

• WPCs – Patrol Coastal Cutters, 179 feet.

4.0 PROPERTY

4.1 Government Furnished Material

• US Coast Guard Region Chart List--Paper and digital copy (in Microsoft Excel Spreadsheet format).

• US Coast Guard E-Chart Distribution Spreadsheet.

• Vega ECS Software.

• VEGA ECDIS Software.

• TRANSAS NaviSailor 3000 (NS3000).

• COMDAC-INS Software installed on a Unix Workstation.

mailto:CSD-SMB-ET-WATCH-TEAM@uscg.mil mailto:CSD-SMB-ET-WATCH-TEAM@uscg.mil

• Paper charts, requested by vendor, through NOAA and NGA.

• Digital charts, requested by the vendor through NGA.

• License for Canadian Hydrographic Service (CHS) RNC and ENC Data – Note: contractor must convert RNC data to 4-bit color

4.2 Contractor Furnished Property/Material

• Chart Data

• CD-R’s

• CD labeling

• Postage Packaging

• Postage

Section 5.0 Contractor Personnel

5.1 Qualified Personnel. Upon request from the COR, the Vendor shall provide capable and qualified personnel to perform tasks specified under this statement of work.

5.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

5.3 Visiting Employee Identification. Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

5.4 On-Site Employee Identification. Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

5.5 Employee Conduct. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure

Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

5.6 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.7 Security. Contractor access to unclassified, but Security Sensitive Information may be required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

6.0 DELIVERABLES

6.1 MEETINGS AND REPORTS

6.1.1 Post-Award Conference: The Contractor shall attend a Post-Award Conference with the KO and the COR no later than 8 business days after the date of award. The purpose of the Post- Award Conference, which will be chaired by the KO, is to discuss technical and contracting objectives of this contract. The Post-Award Conference will be held at the Government’s facility.

6.1.2 Monthly Status Meetings: The contractor shall attend a monthly status meeting to review the contract status and performance results, starting one month after the kickoff meeting.

This meeting will generally be held via teleconference; by mutual agreement of the contractor’s lead resource and COR it may be held at NAVCEN or the Contractor’s facility.

7.0 Acceptance Criteria/Plan

7.1 First Article: Two weeks after award, the contractor must produce two CDs of each Region.

The CDs must be labeled in accordance with the CD Labeling Requirements section below.

These CDs must be mailed, to arrive at NAVCEN by the next business day. NAVCEN will test these CDs on Coast Guard electronic navigation systems for compliance.

7.2 Discrepancies: If any discrepancies are identified, they will be reported back to the contractor immediately at the end of testing with recommendations needed to resolve the discrepancy. Once the contractor has made the necessary changes, new CDs will be mailed to arrive on the next business day for re-testing. This will be repeated until the CDs meet NAVCEN’s satisfaction. Discrepancies must be resolved in time for first scheduled distribution.

7.3 Completion of Testing: If no discrepancies are identified, NAVCEN will notify the contractor immediately at the end of testing that the CDs have been accepted.

7.4 Recurring Test: During the period of performance, the contractor shall test each monthly Chart Region on multiple Coast Guard systems to identify potential chart issues (especially with

BSB charts) and help ensure compatibility with Coast Guard systems. Testing shall be conducted on the government provided systems. The contractor shall either repair non-compliant chart(s) or notify the COR of charts with issues. In addition, the contractor shall provide technical support to the Coast Guard Command, Control, Computer, Cyber, and Intelligence Service Center (C5ISC) or issues relating to BSB formatted charts and the BSB Format Specification. Test all Region CD masters on specified CG systems for accuracy and compatibility.

8.0 Travel. Travel outside the local commuting is not required. The Government will not reimburse the Vendor for travel to the primary place of performance.

9. OTHER REQUIREMENTS

9.1 Data Rights.

All documentation, electronic data, processes and procedures and/or other forms of information generated by the Contractor in support of this contract/task order shall be considered Government property, and shall be provided to the Government at the end of the performance period in accordance with FAR Clause 52.227-14 in a format accessible and usable by the Government.

9.2 Government Property: All documentation, electronic data and information collected by the Contractor and entered into a system or generated in support of this contract shall be considered Government property, and shall be returned to the Government at the end of the performance period.

Item that contains ICT: Navigational Charts

1.0 Navigational Charts

E201.1 Scope ICT that is procured, developed, maintained, or used by agencies shall conform to the Revised 508 Standards.

E202.3 National Security The Revised 508 Standards do not apply to ICT operated by agencies as part of a national security system, as defined by 40 U.S.C. 1103(a).

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E208.1 General Where an agency provides support documentation or services for ICT, such documentation and services shall conform to the requirements in Chapter 6.

503.1 General Applications shall conform to 503.

9.3 Protection of Information. Contractor access to information protected under the Privacy Act is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

9.4 Privacy Act Information. Contractor access to proprietary information is required under this Task Order. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive But

Unclassified (For Official Use Only) Information. The Contractor shall ensure that all Contractor personnel sign a Non-Disclosure Agreement (NDA) before work commences.

9.5 Unclassified But Security Sensitive Information. Contractor access to proprietary information is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive but Unclassified (SBU) Information. SBU includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO).

9.6 Proprietary Information. Contractor access to proprietary information, the Cutter AORs, is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive but Unclassified (SBU) Information. SBU includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO);

10.0 References

10.1 Technical References:

• IHO S-61: International Hydrographic Organization Special Publication No. 61: Product Specification for Raster Navigational Charts (RNCs).

• IHO S-57 Appendix B.1: International Hydrographic Organization Special Publication No. 57:

IHO Transfer Standard for Digital Hydrographic Data Appendix B.1: ENC Product Specification

• Maptech BSB File Format: Test Dataset Instructions for Raster Navigational Chart (RNC).

• International Electrotechnical Commission (IEC) Publication 61174: Maritime navigation and radio communication equipment and systems - Electronic chart display and information system

(ECDIS).

• IMO Resolution A.817(19) – IMO ECDIS Performance Standards.

10.2 Administrative References: Contractors can obtain access to these documents by contacting the servicing Acquisitions Office.

• DHS Management Directive 11042.1 - Safeguarding Sensitive But Unclassified (For Official Use Only) Information

• DHS Management Directive 140-01 - Information Technology Systems Security

• DHS Sensitive Systems Handbook

• DHS Form 11000-6 – Non-disclosure agreement

• Homeland Security Enterprise Architecture (HLS EA)

• HLS EA Technical Reference Model (TRM) Standards and Products Profile

Table 1:

Chart Region specifications for U.S., MACR, and Canadian Regions:

The following table summarizes all regions in one consolidated view.

Reg ID#. United States

Reg ID#. United States

Reg

ID#.

Meso-American Caribbean Region

(MACR) and Additional Regions

Reg ID#. Canada

Block Island to the Canadian Border

Alaska: the Aleutians and Bristol Bay

9 Bahamas and Bermuda 601 Vancouver Island

East

New York to Nantucket and Cape May, NJ

Alaska: Norton Sound to Beaufort Sea

150 Virgin Islands to Grenada 102 Queen Charlotte

Sound

4 Chesapeake and Delaware Bays 40

Hawaiian Islands and U.S. Territories

Texas/Mexico Border to Campeche Bank

Vancouver Island West -- Queen Charlotte Island

6 Norfolk, VA to Florida 111 Western

Rivers: 158 Panama Canal to Columbia/Venezuela Border

Great Lakes Superior and Huron

Florida East Coast and the Keys

Hispaniola: Haiti and the Dominican Republic

604 Great Lakes Erie and Ontario

Florida West Coast and the Keys

Yucatan Peninsula to the Panama Canal, Including Jamaica and Cayman Is.

605 St. Lawrence River

Puerto Rico and the U.S. Virgin Islands

161 Cuba 606 Gulf of St.

Lawrence

12 Southern California 162

Columbia/Venezuela Border to Brazil, including Trinidad and Tobago

607 Nova Scotia

13 Lake Michigan 163 Panama Canal to Acapulco, Mexico 608

Newfoundland East & South Labrador Coast

14 San Francisco to Cape Flattery 164 Acapulco Mexico to the U.S. Border 609 Northern Canada

Pacific Northwest:

Puget Sound to

165 Panama Canal to Lima, Peru the Canadian Border

Mobile, AL to the Mexican Border

Private Sources -- Bahamas, Leeward and Windward Islands

Lake Superior and Lake Huron (U.S. Waters)

Brazil and select Uruguay and Argentina

Lake Erie and Lake St. Clair (U.S. Waters)

Select Coverage of Portugal, Spain, Med, Atlantic Is., and West Africa

Lake Ontario (U.S. Waters), Finger Lakes and Lake Champlain

Persian Gulf Area:

Including Oman, Yemen, Djibouti, and Select Red Sea Ports

30 Southeast Alaska 800

Oceania: Line and Samoan Islands to Caroline Islands and Palau

South Central Alaska Yakutat to Kodiak

East Asia: Select Coverage of Japan and Russia, including Small Scale

Table 2:

Deliverables Schedule

Description Required Post-Award Conference 8 Business Days after award Monthly Status Meetings Monthly NOAA ENC’s or RNC’s Monthly USACE IENC’s and Raster Charts

Monthly

Canadian ENC’s and RNC’s Monthly International Electronic Charts

Monthly

Contingency CD’s Monthly and As Required*

Contingency CD Spreadsheet Quarterly

USCG Chart List Spreadsheet

Monthly

USCG E-chart Distribution Spread Sheet

Monthly

* CDs are to be produced each month for contingency purposes and held at the vendor until need to be shipped to Coast Guard Units