Attachment II - SOW Valve and Regulator Replacement.pdf

SOW – Natural Gas Seismic Valves Replacement

I. Summary:

USDA is seeking to replace a 6-inch main natural gas shutoff valve and a 3-inch natural gas pressure regulator. The equipment is located in a small room in the basement of the boiler plant.

The installation of the valves require gas shutdown.

Installation of new piping, identified above, will require purging of existing control piping.

Contractor shall provide in writing the purging procedure, and lockout tagout procedure the intend to follow. This procedure must be approved by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR) in writing before work starts.

The contractor shall paint any pipes they replace yellow and label “natural gas”

The installation of the valve and regulator requires gas shutoff. The contractor shall notify the COR at least 96 hrs. in advance about the gas shutoff

The contractor shall remove and dispose the existing three valves along with its pipes, elbows, and any debris.

The contractor is required to complete the project in a way it is fully functional as intended.

Contractor is responsible for any damage to adjacent equipment, fixtures, and miscellaneous objects that may become damaged during installation. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

II. Location of The Project:

United States Department of Agriculture (USDA) Agricultural Research Service (ARS) Pacific West Area (PWA), Western Regional Research Center (WRRC) 800 Buchanan Street Albany, CA 94710

III. Service Requirement:

General:

The contractor shall provide all labor, supervision, transportation, materials, apparatus, tools, equipment and permits and shall maintain all resources necessary to accomplish work in timely manner for the replacement to and valves, and their accessories.

Contractor will provide training on all new equipment and the training will be scheduled with the Contracting Officers Representative (COR).

Contractor shall provide to the COR all equipment and operator manuals and cut sheets for equipment installed in the project.

Contractor shall follow all requirements of EPA & OSHA and any other regulatory agencies that may be applicable to this project, such as but not limited to; proper disposal of all materials, confined space entry, hot work permits, & lockout/tagout.

Installation and Testing:

Furnish and install 6-inch main natural gas shutoff valve after the PG&E meter and 3-inch natural gas pressure regulator.

Provide start up and testing for the system.

Removal and Disposal of Existing Items:

Contractor is responsible to disconnect, dispose all hazardous and non-hazardous waste materials generated in accordance with current Federal, State and local guidelines. Restore areas disturbed as nearly as possible to the original appearance and condition.

Upon completion of the project, and prior to testing, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

Contractor shall ensure no natural gas is flowing to the system, and proper protective gear and precautions is taken to ensure safety when removing and installing the valves and their accessories.

IV. Coordination:

Throughout the work activities, the contractor will maintain close liaison with the COR. If there is any unexpected risk identified during the contract, the Contractor shall coordinate with the COR immediately.

V. Storage Of Equipment & Materials:

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project.

VI. Safety:

The contractor shall enforce safety rules and regulations on installation sites - accident report forms, medical surveillance program, fall protection, electric work, hazardous materials, personnel protection equipment, ladders, and heavy equipment; provide an effective response to changing work conditions and activities. The contractor shall advise the Government of any accidents occurring on job site.

VII. Site Utilities:

The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the COR. All utility shutdowns must be subject review and approval by the COR.

VIII. Security, Identification, Check-in, Parking, and Smoking Regulations:

All contractor personnel shall obtain a short-term identification issued by the USDA. Such badge shall be used by the individual and prominently displayed at all times while on the facility. No employee of the contractor shall enter the project site without a valid identification badge issued by the USDA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

Contractor’s Service Personnel shall be required to sign in once on campus at the Main Building.

Contractor’s Service Personnel shall always report to COR once on campus and before the start of any work.

The Contractor’s Service Personnel shall park vehicles in appropriate designated parking areas.

Smoking is prohibited on the properties.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

IX. Work Location and Restrictions:

The Project site is an active research facility and has full occupancy. The Contractor shall not interfere or hinder the daily operations of the facility while performing services. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government. If contractor anticipates any such interruption, he must coordinate with the COR in advance. All requests for outages must be submitted in writing to and approved by the COR

X. Work Schedule:

Period of Performance is 60 days

In order to complete the work, shutdown of gas utility system is required. Since this is an active research facility, utility system shutdown during the normal business hour is strictly prohibited.

Any work requiring utility shutdown shall be done during the weekend on a continuous basis.

XI. Compliance:

All work shall be accomplished in strict compliance with 2021 NFPA-70E, 2021 Edition (Standard for Electrical Safety in the Workplace); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems.

All requests for outages/shutdown must be submitted in writing to and approved by the Facility Engineer.

Appropriate personal protective equipment (PPE) shall be used where it is necessary.

The contractor shall follow all OHSA requirement applicable to this project – Fall protection, trench and excavation, confined space requirement, ladder use, crane lift.

If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

XI. Notification of Noncompliance

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuse to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or excess costs or damages by the Contractor.

XII. Warranties

Submit data concerning the standard one-year warranty for workmanship, including the warranty periods, and warranty contacts with names, addresses and telephone numbers.

Extended Equipment/Product Warranties: Obtain and furnish to the COR all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract.

The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.