Attachment II - Salt and Magnesium 2022 SOW.docx

Statement of Work Bulk Road Salt and Bagged Magnesium Chloride

1.0 Background

National Institute of Standards and Technology (NIST), Office of Facilities and Property Management (OFPM), Grounds Service and Support shop provides snow and ice removal services for the Gaithersburg Campus. This service includes responding to winter storms, ice storms, treating of ice patches in cold weather, and responding to reports of ice and snow on walkways, roads, and in parking lots. These services include but are not limited to plowing roads and parking lots, plowing sidewalks and building entrances, salting roads and parking lots, and treating building entrances and sidewalks with magnesium chloride.

2.0 Objectives

Contractor shall supply and deliver bulk road salt which will stored on-site in the salt shed located at building 309 Grounds Service and Support shop. Contractor to supply and deliver 50-pound bags of magnesium chloride pellets (dyed blue, green, or orange) on pallets which will be stored on-site in the salt shed also located at building 309 Grounds Service and Support shop. As these materials are used, they will need to be restocked so they are ready and available for use in response to winter storms. NIST must maintain twenty-four-hour, seven day a week access and the Grounds Service and Support shop is responsible for maintaining this during the winter months in response to winter weather events.

3.0 Period of Performance

4.0 Scope

4.1 Bulk Road Salt

The government will require delivery of bulk road salt. Truck deliveries can be made with tandem axel, triple axel, or tractor trailer dump trucks. After each winter storm, an inventory of the road salt stored in the salt shed will be made. If it is determined that restocking of the salt is needed, an order will be placed. Once the order is placed with the contractor, they will have 72 hours to deliver the bulk road salt order. Based upon historical usage data, an approximate maximum of 500 tons of road salt could be used in one winter season depending on the severity, frequency, and number of winter storms. Quantities may increase or decrease based on the needs of the government.

Most orders will be made between the months of October and April, but orders may be placed in other months as well.

4.2 Magnesium Chloride Pellets

Magnesium chloride pellets (dyed blue, green, or orange) will be delivered palletized. After each winter storm, an inventory of magnesium chloride pellets in storage will be made. If it is determined that restocking of the magnesium chloride pellets is needed, an order will be placed. Once the order is placed with the contractor, they will have 72 hours to deliver the magnesium chloride pellets (dyed blue, green, or orange). Based upon historical usage data, an approximate maximum of 20 pallets of magnesium chloride pellets (dyed blue, green, or orange) could be used in one winter season depending on the severity, frequency, and number of winter storms. Quantities may increase or decrease based on the needs of the government.

Most orders will be made between the months of October and April, but orders may be placed in other months as well.

4.3 Minimum and Maximum Orders

The minimum order for bulk road salt will be 44 tons per order with a maximum order of 200 tons. The minimum order for magnesium chloride pellets (dyed blue, green, or orange) will be 480 bags (10 pallets) per order with a maximum order of 960 bags (20 pallets).

4.4 Minimum Guarantee for the Contract

The minimum guarantee for this contract is $2,000.00

5.0 Tasks

5.1 Bulk Road Salt

An initial delivery of 50 tons of bulk road salt via Tandem axel, triple axel, or tractor trailer dump truck is anticipated to be issued under the 1st delivery order. Delivery is to be made within 72 hours of order placement.

Restocking orders of bulk road salt will be a minimum of 44 tons and could be as large as 200 tons. Delivery is to be made within 72 hours of order placement.

5.2 Magnesium Chloride Pellets

Orders of magnesium chloride pellets (dyed blue, green, or orange), 50-pound bags, 48 bags to a pallet will be issued in minimum order sizes of 10 pallets (480 bags) and up to 20 pallets (960 bags). Delivery is to be made within 72 hours of order placement.

6.0 Delivery

Delivery driver names must be submitted 5-hours before a delivery is made via email. Email contacts will be provided to the selected vendor after the contract is awarded. A 1-hour notification by phone is needed prior to arrival at NIST so personnel can be ready for receiving the shipment. Notifications can be made to 301-975-6960, or 301-975-6959 NIST Grounds Service and Support shop office.

All deliveries made to the NIST campus are to go through C-Gate located on Quince Orchard Road. Once through the gate all deliveries must go through truck inspection.

All delivery drivers must have Photo I.D. (federally approved State issued driver's license, Federal ID, or original passport) and Vehicle Registration Card. All deliveries are to be made through C-Gate located on Quince Orchard Road. Deliveries will only be accepted between the hours of 6:00 am and 3:30 pm Monday thru Friday. No Deliveries will be accepted on Federal Holidays. Any deliveries attempted after 3:30 pm will be turned away. No deliveries will be accepted on Saturday or Sunday.

After entering the campus through C-Gate delivery drivers will be instructed go to truck inspection located at building 301 loading dock. After going through truck inspection delivery drives will be instructed to proceed to building 309 where a member of the Grounds Service and Support shop will instruct them where to park for unloading.

7.0 Security

Delivery driver names must be submitted 5-hours before a delivery is made via email for registration in the NIST visitors registration system.

All deliveries made to the NIST campus are to go through C-Gate located on Quince Orchard Road. Once through the gate all deliveries must go through truck inspection.

All delivery drivers must have Photo I.D. (federally approved State issued driver's license, Federal ID, or original passport) and Vehicle Registration Card. All deliveries are to be made through C-Gate located on Quince Orchard Road. Deliveries will only be accepted between the hours of 6:00 am and 3:30 pm Monday thru Friday. No Deliveries will be accepted on Federal Holidays. Any deliveries attempted after 3:30 pm will be turned away. No deliveries will be accepted on Saturday or Sunday.

8.0 Special Material Requirements

All bulk road salt shall meet the ASTM Standard Specification for Sodium Chloride D632-12.

Bagged Magnesium Chloride Pellets must contain a minimum specification of Magnesium Chloride 45% - 47% Calcium Chloride 2% - 2.5% Sodium Chloride .5% - 1% Potassium Chloride .5 - .75%