Attachment I VBSS Equipment SOW.pdf

ATTACHMENT I

STATEMENT OF WORK

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

CASE NUMBER NI-P-BAE

Attachment I SOW

VBSS Equipment

Nigeria

70Z02322Q92239912

Contract Number

Revision Number R-0

Revision Date 12 May 2023

1 INTRODUCTION

1.1 Scope

The scope of this Statement of Work (SOW) is the procurement of Visit, Board, Search, and

Seizure (VBSS) equipment for the Government of Nigeria as required under Foreign Military

Sales (FMS) Letter of Offer and Acceptance Case Number NI-P-BAE. Packaging, packing, preservations and markings in preparation for Defense Transportation System (DTS) pick up must be required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act

(AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA

(classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the president formally finds that to do so will strengthen the security of the U.S. and promote world peace. This program is conducted through formal agreements between the U.S. Government (USG) and an authorized foreign purchaser. These formal agreements are a mutually signed Letter of Offer and Acceptance (LOA).

Provision of these items will help the recipient country’s maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S. Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDIX

The following Government terms and associated acronyms are common terms and may be used thought out the SOW. Any terms used subsequent to this Government terms table will be written as acronyms.

Acronym Term

AAR After Action Report

ARO After Receipt of Order

CBL Commercial Bill of Lading

CFI/E Contractor Furnished Information/Equipment

CLIN Contracting Line Item

CONUS Continental United States

COR Contracting Officer’s Representative

DoD Department of Defense

DTC Delivery Term Code

Revision Date 12 May 2023

DTS Defense Transportation System

FAR Federal Acquisition Regulation

FF Freight Forwarder

FFP Firm-Fixed Price

FMS Foreign Military Sales

F.O.B Free On Board

GSA General Services Administration

GFI/E Government Furnished Information/Equipment

HF High Frequency

HSAR Homeland Security Acquisition Regulation

HAZMAT Hazardous Material

IRC Invoice Routing Code

KO Contracting Officer

KS Contract Specialist

LCD Liquid Crystal Diode

LED Light Emitting Diode

LOA Letter of Offer and Acceptance

NTE Not to Exceed

OCONUS Outside the Continental United States

OEM Original Equipment Manufacture

POC Point Of Contact

POD Port of Debarkation

POE Port of Embarkation

POP Period of Performance

PPPM Packing, Packaging, Preservation and Marking

SAMM Security Assistance Management Manual

SDDG Shipper’s Declaration for Dangerous Goods

SOW Statement of Work

UHF Ultra-High Frequency

UPL Ultralight Pole Ladder

U.S. United States

USCG United States Coast Guard

USG United States Government

VBSS Visit, Board, Search, and Seizure

VHF Very High Frequency

2.2 Applicable Documents

The following documents are applicable to this SOW and attached appendices to the extent specified herein.

Revision Date 12 May 2023

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection Acceptance and Receiving Report, DHS Form 700-21, Material

Inspection Acceptance and Receiving Report, December 2003 (dhs.gov)

2.3 Appendix

The following appendices are applicable to this SOW and attached.

2.3.1 Appendix A Equipment List

2.3.2 Appendix B Spare Parts Inspection Sheet (To be provided upon award)

GENERAL INFORMATION

3.1 General

The requirements of this contract must be performed in accordance with the awarded contract and its included documents.

3.2 Delivery Schedule

The Contractor must develop and provide a Delivery Schedule to support the procurement of spares and must include time to allow for the USG inspection and vendor shipping preparation.

The Delivery Schedule will be incorporated into the SOW upon award. In the event the Delivery

Schedule changes prior to shipping or pick up, the Contractor must update the Schedule with an explanation for all the changes and provide a copy to the COR and KS within two (2) working days.

3.3 Period of Performance

The Delivery Schedule is not the Contract Period of Performance. The Contract Period of

Performance may extend past the Delivery Schedule to allow for contract administration. The

Period of Performance will be listed on the Contract award documentation Standard Form 1449

Solicitation/Contract/Order for Commercial Items or Optional Form 347 Order for Supplies and

Services.

3.4 Performance Location

The primary place of performance will be at the Contractor’s facility.

3.5 Status Meetings

The Contractor point of contact must be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. (Deliverables as needed) https://samm.dsca.mil/chapter/chapter-7 https://dhsconnect.dhs.gov/org/comp/mgmt/ocio/forms/Forms/DHS_Form_700-21.pdf https://dhsconnect.dhs.gov/org/comp/mgmt/ocio/forms/Forms/DHS_Form_700-21.pdf

Revision Date 12 May 2023

3.6 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this

SOW, the Contract, and its terms and conditions. The Contractor must not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the Contract.

If the Contractor chooses to take such direction, they do so at their own risk.

3.7 Invoicing- Electronic Submission of Payment Requests

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, the invoice must list discount offerings and small business status (if available). If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

Prior to the submission of the electronic payment requests, the contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

A request for payment is proper if it includes the items required by the clause at FAR 52.212-

4(g) Invoice. If a request for payment fails to include all the clauses required and the information listed below, or any information is inaccurate, then the request is not proper and must be returned to the Contractor with a statement of the reason(s) it is not proper.

Each invoice must at a minimum contain the following information.

a. Invoice Date

b. Invoice Number

c. Contract Number

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name Micha A. Wisniewski

h. Contracting Officer’s Representative’s (COR’s) Name Ilvin Soto

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: IRC CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

Revision Date 12 May 2023

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award must be clearly labeled with “FINAL

INVOICE.”

The Contractor must email a copy of the payment request/invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact

(listed below). Failure to email the payment request/invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

Contractors must submit proper payment request/invoices associated with this award through the

Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

• The first email will have the IPP Logon ID and a link to the IPP application.

• A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your companies SAM.gov point of contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The system sends an e-mail notification of payment when a payment is distributed to your bank account and may include the following payment information: payment date, dollar amount, invoice number, paying agency, payee name, and automatic clearinghouse (ACH) trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/

Revision Date 12 May 2023 creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-07), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

• For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

• For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient;

• The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— o The agency has actually accepted the property or services before the seventh day in which case the acceptance date must substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends must substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

• On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

• Web-based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection.

mailto:IPPCustomerSupport@fiscal.treasury.gov

Revision Date 12 May 2023

3.8 Government Points of Contact

Contracting Officer

Micha A. Wisniewski

Email: Micha.A.Wisniewski@uscg.mil

Phone: 401-447-2984

Contract Specialist

Dennis S. Kokoskie

Email: Dennis.S.Kokoskie@uscg.mil

Phone: 410-430-3107

Contracting Officer Representative

Ilvin Soto

Email: Ilvin.Soto2@uscg.mil

Phone: 202-495-8466

In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Bowhead Program Management & Operations LLC.

6564 Loisdale Ct Ste 900

Springfield, VA 22150

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel)

Email: Klara.Cali@uscg.mil

Phone: 202-475-3045

Bowhead Mission Solutions LLC.

6564 Loisdale Ct Ste 900

Springfield, VA 22150

Invoice Documentation Copy Only:

Charolette Brown (non-Government personnel)

Email: Charlotte.R.Brown@uscg.mil

Phone: 202-475-3027 mailto:Klara.Cali@uscg.mil mailto:Charlotte.R.Brown@uscg.mil mailto:Charlotte.R.Brown@uscg.mil

Revision Date 12 May 2023

In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firms are required to sign a

Conflict of Interest and Non-Disclosure Agreement, confirming that any and all information received must neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the

Contracting Officer has authorized such disclosure in advance and in writing. The Contracting

Officer must obtain copies of these agreements and ensure that they are properly executed.

4 REQUIREMENTS

4.1 General

The Contractor must source and procure the items listed in § 2.3.1 Appendix A and prepare the items for shipment as per § 5 Packaging, Shipping, and Delivery.

4.2 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor must bear all costs associated with recommending and offering substitutions. The substituted part must be a form, fit, function replacement for the originally proposed component. The Contractor must provide a minimum of 30 calendar days’ notice, from date of award, of any equipment substitution. The Contractor must submit written documentation demonstrating form, fit and function to the Contracting Officer. The Contracting Officer must approve all equipment substitutions.

4.3 Material Inspection and Acceptance

A DHS Form 700-21 Material Inspection and Receiving Report, and Material Inspection and

Receiving Report - (Continuation Sheet) must be used and signed by the authorized Government representative to evidence Government inspection and receipt at the place(s) specified in the contract for performance of Government quality assurance.

The Inspection and Acceptance must be conducted at the contractor’s facility unless otherwise mutually agreed upon by the contractor and the USCG. The Contractor must perform the inspection and document the results on a DHS Form 700-21. The COR or a Government

Representative must be onsite to witness the inspection unless otherwise authorized by the

Contracting Officer. Deficiencies disclosed during inspection must be documented on the DHS

Form 700-21. The USG COR’s signature on the DHS Form 700-21 is acknowledgment that the materials or services have been inspected or certified test data has been examined. The materials or services listed on the form as accepted conform to contract requirements. Those listed as rejected do not conform and may not be delivered, except as authorized under Remarks.

Revision Date 12 May 2023

The USG’s formal acceptance of items provided, must be conducted prior to DTS shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to the DTS Shipper. (Deliverable)

5. PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor must establish, maintain, control and be responsible for the handling, storage, preservation, and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products. Contractor must maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing

Packaging includes packing, preservation, and other procedures designed to protect materiel from damage or deterioration while in transit or in storage. The Contractor must prepare the material for shipment in accordance with SAMM, § C7.8 Packaging and Marking.

5.2.1 The Contractor must preserve, pack and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets must enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect materiel against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The contractor must divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches must be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling must include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped must be marked appropriately according to all local, state, and Federal Government law.

5.3 Marking

The Contractor must mark all shipments under this contract in accordance with SAMM, § C7.8.2

Marking in addition to the following with the following information:

Contract No.

Revision Date 12 May 2023

Foreign Military Sales (FMS) Case Designator NI-P-BAE

For DTS shipments, “This shipment is authorized for export pursuant to 22 CFR

126.6(a), under FMS case NI-P-BAE.

The U.S. Government point is:

Primary Point of Contact

Karl Harris

Email: Karl.A.Harris@uscg.mil

Phone: (202) 475-3025

Alternate Point of Contact

Klara Cali

Email: Klara.Cali@uscg.mil

Phone: (202) 475-3045

5.3.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims or prevent U.S. customs clearance.

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.5 Shipping Documentation

All shipping tracking information and shipping documents must be provided to the USCG POCs listed above. These documents must include, as applicable, Commercial Bill of Lading (BL), DHS Form 700-21, Packing Slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, etc. (Deliverable)

5.5.1 The Contractor must prepare hazardous cargo, if applicable, in accordance with reference

2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the Secretary of Transportation or

International Maritime Organization (IMO) to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per US

Coast Guard regulations. A Shipper’s Declaration for Dangerous Goods (SDDG) must be completed for the any Hazardous cargo.

Revision Date 12 May 2023

5.6 Transportation

The Contractor must prepare the shipment in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 Transportation. The Contractor must provide the following transportation services. The contractor will not be responsible for Customs clearance, nor any fees associated with the process. The contractor will be provided with in-country POC and shipping address.

5.6.1 Defense Transportation System (DTS)

DTS is the portion of the worldwide transportation infrastructure that supports Department of

Defense (DoD) transportation needs. The Government will coordinate DTS shipping upon completion of the complete material inspection acceptance and receiving report.

5.6.2 The contractor must provide necessary characteristics (e.g., weight, dimensions) of the items/shipment as required by the USG to make the required arrangements for shipping. The

USG will coordinate the arrangement for onward movement to the final destination. The

Contractor must be present during the DTS shipper pick up and transfer of custody. A copy of the DHS Form 700-21 must be included with the packaging list.

6 WARRANTY AND DOCUMENATION

6.1 Documentation

The Contractor must provide any commercially available manufacturing documentation.

6.2 Warranty

The Contractor must provide any commercially available warranty documentation to allow the

Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor directly for warranty claims or service.

6.2.1 The Contractor must assist the recipient country with warranty claims with the OEMs should there be a need. The Contracting Officer will resolve any disputes.

(End of SOW)

Appendix A

Appendix A: Equipment List

Item

No. DESCRIPTION PART NO. QTY

Ops-Core Fast XP High Cut Ballistic Helmet, tan (20 medium, 16 large) A15157

Polyurethane tube repair kit for a Paramount Group 9.5 m

RHIB, gray, USN standard/GSA approved R-K-2002-ST-G

3 Binoculars FRASER M25 12

Tube Repair Kit, Boskit 2402 & Bostikure Cold Curing

Adhesive (1 gal kits) B2402005LT

5 Tactical Comm Headset, 3M Peltor COMTAC III ARC 88062-ARC 12

6 Level II+ Armor Plate Swimmers Cut Body Armor (tan)

SAS-AR550PKG-SPC-SW-CT-SPEC-

KIT

Plate Carrier and AR550 III+ body armor package (w/chest trauma pad) (Color-Coyote Brown) SAS-PKG550-STNL-CB-KIT

"Blackjack 50-Multicam-Large

Special Forces Backpack (Medium), Black Jack 50" 888564172346

9 Special Forces Backpack (large), Black Jack 50 888564172353 6

10 Special Forces Backpack (extra large), Black Jack 50 888564172360 3

11 VBSS ladder, REBS 20m Wire BE002463 3

12 VBSS ladder, REBS 10m Wire BE002461 5

13 VBSS ladder, REBS 15m Wire BE002462 2

14 VBSS ladder, REBS 7m Wire BE002538 2

15 Wind-Up Pole, REBS (VBSS Med STANDARD) AK-WND-TPCF-6.0HK-TAC-LCKPIN 7

Ladder, Utralight Pole Ladder (UPL) Package/Set

(monopole STANDARD VBSS kit)

- REBS Ultralight Pole Ladder

- REBS Hook 10” Tactical

- Single Step

- Top Adapter

BE008007

BE005746

BE000034

BE008148

MT All Purpose Military EMT Individual First Aid Kits

(IFAK) Backpack System, for Home or Outdoor Survival

Emergency B08DQWJB94

18 Trauma Kit (Combat Medic), Deployment Trauma kit 2

DTK-2

19 Combat Application Tourniquet (C-A-T) 30-0001 50

20 Handheld GPS, Garmin GPSMAP 66ST 12

21 Compasses (Magnetic), Silva Ranger 2.0 Quad 36

22 Laser range finder (Portable) JIM HR 36

Rappelling Harness, Mountain Warfare Lite with Cobra

Leg Buckles 307C

24 Carabiner, Yates TriLock ANSI Harness 1137 100

25 Cuff Cutters, ASP Scarab ASP56225 100

26 Cobra Cuff (black) (100 pack) MS24D-100 3

27 Sledgehammer, 10 LB ANTI-VIBE FMHT56019 20

28 Bolt Cutter, 36" SSS-0290-P 20

Protective goggle for desert sand, Revision Desert Locust

Military Eye Pro 4-0309-9510

ANSI Z87.1 Milspec Ballistic Magnum Eye Protective

Glasses MAGZBLK01AMIL

Appendix B

Appendix B Spare Parts List Inspection Sheet (To be updated by the KS at award)

Appendix B Spare Parts List Inspection Sheet

Date

USG

Inspector

Case #

Inspector Remarks (e.g., shipped in multiped boxes/container-number of box (1 of 2) are items missing, incorrect QTY/Part #, backordered, damaged)

Vendor Vendor Inspector

Line # Description Awarded Part

Number

Inspected Part Number

(if different)

QTY

Awarded

U/I

QTY

Inspected

QTY

Discrep

Vendor Remarks

USG Inspector Name, Signature, and Date Vendor Inspector Name, Signature, and Date