Attachment I Statement of Work_RFQ.pdf

ATTACHMENT I

STATEMENT OF WORK

35-FOOT FULL CABIN RESPONSE BOATS

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

DT-P-LXY

Attachment I

SOW

35’ Boats

Preparing Organization (CG-922)

Contract Number

Revision Number R-0

Revision Date 15 May 2024

1 INTRODUCTION

1.1 Scope

The scope of this requirement is to procure two (2) 35-foot full cabin response boats with trailers, initial spares, reactivation and training for Barbados under Foreign Military Sales Letter of Offer and Acceptance Case Number DT-P-LXY. Packaging, packing, preservations and markings in preparation for Defense Transportation System pick up is required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act

(AECA). It is a fundamental United States (U. S.) foreign policy tool. Under § 3 of the AECA

(classified to 22 U. S. C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the President formally finds that to do so will strengthen the security of the U.S. and promote world peace. This program is conducted through formal agreements between the U.S. Government (USG) and an authorized foreign purchaser. These agreements are called U.S. LOA.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDIX

2.1 Government Terms

The following government terms and associated acronyms are common terms and may be used thought out the SOW.

Acronym Term

AAR After Action Report

ABS American Bureau of Shipping

ABYC American Boat and Yacht Council

APCAS Aircraft and Personnel Automated Clearance System

ARO After Receipt of Order

AWS American Welding Society

CBL Commercial Bill of Lading

CFI/E Contractor Furnished Information/Equipment

CLIN Contracting Line Item

CONUS Continental United States

COR Contracting Officer’s Representative

DBA Defense Base Act

DOD Department of Defense

DTC Delivery Term Code

DTS Defense Transportation System

FF Freight Forwarder

FMS Foreign Military Sales

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Revision Date 15 May 2024

FOB Free On Board

GSA General Services Administration

GFI/E Government Furnished Information/Equipment

IRC Invoice Routing Code

ISO International Organization for Standardization

KO Contracting Officer

KS Contract Specialist

LOA Letter of Offer and Acceptance

OCONUS Outside the Continental United States

OEM Original Equipment Manufacture

POC Point Of Contact

POD Port of Debarkation

POE Port of Embarkation

POP Period of Performance

PPPM Packing, Packaging, Preservation and Marking

SAMM Security Assistance Management Manual

SOW Statement of Work

USCG United States Coast Guard

USG United States Government

2.2 Applicable Documents

The following documents are applicable to this SOW and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), Section C7 www.dsca.mil/samm/ESAMM/Chapter07.htm

2.2.2 Material Inspection and Receiving Report, DD Form 250, http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/

250.pdf

2.2.3 American Boat and Yacht Council (ABYC), Standard and Technical Reports for Small

Crafts, https://abycinc.org/default.aspx

2.2.4 American Welding Society (AWS) D3.7-90; 2004 “Guide for Aluminum Hull Welding” https://www.aws.org/standards

2.2.5 American Bureau of Shipping (ABS) Naval High Speed Naval Craft https://ww2.eagle.org/en/Products-and-Services/global-government/rules-and-guides-for-naval-ships.html

2.26 American Boat and Yacht Council (ABYC), avoidance line test (H-26.8.3.2) https://abycinc.org/default.aspx http://www.dsca.mil/samm/ESAMM/Chapter07.htm http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/250.pdf http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/250.pdf https://abycinc.org/default.aspx https://www.aws.org/standards https://ww2.eagle.org/en/Products-and-Services/global-government/rules-and-guides-for-naval-ships.html https://ww2.eagle.org/en/Products-and-Services/global-government/rules-and-guides-for-naval-ships.html https://abycinc.org/default.aspx

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Revision Date 15 May 2024

2.2.7 Code of Federal Regulations 33 CFR 183.53, eCFR :: 33 CFR 183.53 -- Horsepower capacity.

2.2.8 Beaufort Scale, https://www.weather.gov/pqr/beaufort

2.2.9 Navy International Programs Office Instruction, Security Cooperation Education and

Training Program, Contractor-Provided Training, NAVYIPOINST 4950.1A, dated April 2004, https://www.discs.dscu.mil/itm/Messages/INST49501.pdf

2.2.10 Electronic Foreign Clearance Guide, https://www.fcg.pentagon.mil/fcg.cfm

3 GENERAL INFORMATION

3.1 General

The requirements of this contract must be performed in accordance with this SOW and the terms and conditions of the awarded contract.

3.2 Period of Performance

The Production Schedule is not the Contract Period of Performance. The Contract Period of

Performance may extend past the Production Schedule to allow for contract administration. The

Period of Performance will be listed on the Contract award documentation Standard Form 1449

Solicitation/Contract/Order for Commercial Items.

3.3 Production Schedule

The Contractor must develop and provide a Production Schedule to support the manufacture of the boats and receipt of the trailers and spare parts. The schedule must include a timeline from award through inspection and shipping preparation. The Production Schedule will be incorporated into the SOW upon award.

In the event the Production Schedule changes prior to shipping or pick up, the Contractor must update the Production Schedule with explanations for all changes and provide a copy to the COR and KS. (Deliverable).

Equipment delivered under this FMS case (10 U.S.C. § 333), the boats, trailers, and spares parts, MUST be available for DTS pick up no later than September 30, 2025 (Deliverable).

Estimated delivery schedule to country MUST be completed prior to December 31, 2025.

3.4 Place of Performance

The primary place of performance will be at the Contractor’s facility.

3.5 Travel

The Government anticipates travel in support of this requirement. All travel required by the

Government must be approved in advance and in writing by the COR on this contract. The

Contractor must be responsible for obtaining COR approval (email is acceptable) for all https://www.ecfr.gov/current/title-33/chapter-I/subchapter-S/part-183/subpart-D/section-183.53 https://www.ecfr.gov/current/title-33/chapter-I/subchapter-S/part-183/subpart-D/section-183.53 https://www.weather.gov/pqr/beaufort https://www.discs.dscu.mil/itm/Messages/INST49501.pdf https://www.fcg.pentagon.mil/fcg.cfm

Revision Number R-0

Revision Date 15 May 2024 reimbursable travel to include a budgeted amount in advance of each travel event. If travel is authorized and directed by the COR, the Contractor must be reimbursed for direct costs in accordance with FAR 31.205-46 for transportation, lodging, and meal per diem. The USCG will reimburse for personal vehicle mileage to and from the airport at the current rate established by

GSA at the time the travel occurred. A Contractor can only apply indirect cost, such as G&A, to travel, if the Contractor structured its accounting system to include direct travel as a component of the G&A base. Upon request, the Contractor must provide its DCAA or DCMA audit results as proof that its accounting practices incorporate indirect costs and DCAA audited and approved the proposed rate(s). All labor costs including those incurred as a result of travel should be accounted for in the labor CLIN(s) of this contract and must not be an allowable expense. The

Contractor’s documentation for the reimbursement of travel costs (e.g., receipts) must be governed as set forth in FAR Subpart 31.2.

3.5.1 Defense Base Act (DBA). This contract requires Defense Base Act (DBA) insurance. DBA

(42 U.S.C. §§ 1651-54) provides workers compensation type insurance coverage for contractor employees performing under government contracts outside the United States (U. S.). It is intended to be a counterpart to domestic workers compensation coverage provided under the

Longshore and Harbor Workers' Compensation Act (classified to 33 U. S. C. §§ 901-50) and, as such, is the sole recourse for workers who suffer on-the-job injuries or death while engaged in work in foreign locations under Government prime contracts and subcontracts.

3.5.2 DoD Foreign Clearance Guide. The Contractor must comply with current force protection, personnel recovery, and theater entry requirements as required by the DoD Foreign

Clearance Guide (FCG) (https://www.fcg.pentagon.mil/fcg.cfm). The Contractor must coordinate the DoD-sponsored Contractor Personnel Theater and Country clearance requests in

Aircraft and Personnel Automated Clearance System (APACS)

(https://apacs.milcloud.mil/apacs) through the COR and the USCG Office of International

Acquisition Programs. The Contractor must provide APACS required information to the USCG

COR no later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel.

3.5.2.1 The FCG provides necessary Information for aircraft international mission planning and execution, personnel travel to foreign countries, as well as general information on foreign locations. The USCG will assist the Contractor in accessing all required systems, as needed, to meet these requirements. The Contractor must be responsible for obtaining required passports and visas to support foreign travel.

3.5.3 Travel Arrangements. If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel. These includes, but not limited to, medical examinations, immunizations, passports/visas/etc., and security clearances.

3.5.4 U. S. Department of State’s Office of Allowances. The U. S. Department of State’s

Office of Allowances establishes foreign per diem rates as maximum U. S. dollar rates for reimbursement of personnel on official USG business in foreign areas. Foreign per diem rates are updated monthly and are effective the first day of each month. The rates consist of a maximum https://uscg.sharepoint-mil.us/sites/cg9/1/2/3/CG-9123C/CG922%20Contracts/70Z02324Q92200020%20-%20Barbados%2035'%20Boats/1.1.4%20%20Requirements_PWS-SOW-SOO/on%20for%20aircra

Revision Number R-0

Revision Date 15 May 2024 lodging portion and a maximum meals and incidental expenses (M&IE) portion. The travel location of this contract is (city to be provided prior to travel).

3.6 Post award Orientation

The Contracting Officer will determine the need and method of a Post award Orientation in accordance with FAR 42.5 Post award Orientation and will notify the Contractor if a post award orientation is required. The purpose of the orientation, chaired by the KO, is to discuss technical and contracting objectives of the statement of work and review the production schedule. A formal (Face-to-Face) meeting is not required, the Contracting Officer may elect a limited meeting which may include a teleconference or phone call or the issuance of a letter.

3.7 Status Meetings

The Contractor must provide a monthly status report, via email to the KS and COR, consisting of the progress of the boats and order and delivery status of spare parts, by the 10th of each month during the POP. The report must include the following: 1) Contract number, 2) FMS Case number, 3) Boat hull identification number; 4) current status in production, 5) Date ready for

COR inspection, 5) Delivery status of spare parts. The Contractor point of contact must be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues.

3.8 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this

SOW, the Contract, and its terms and conditions. The Contractor must not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the Contract.

If the Contractor chooses to take such direction, they do so at their own risk, including but not limited to, liabilities associated with non-payment and contract termination.

3.9 Invoicing- Electronic Submission of Payment Requests

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

Prior to the submission of the electronic payment requests, the contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements in accordance with the SOW, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov https://www.sam.gov/

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Revision Date 15 May 2024

A proper payment request must include the items required by the clause at FAR 52.212-4(g)

(Invoice). If a request for payment fails to include all clause–required items and the information listed below, or any information is inaccurate, then the request is not proper and must be returned to the Contractor with a statement of the reason(s) it is not proper.

a. Invoice Date

b. Invoice Number NOTE-The USCG current financial system will not process a vendor’s invoice if the invoice numbers have been previously used and approved, EVEN if they are for separate contracts/purchase orders/task orders. Recommend you use a non-repetitive numbering system. Optional, can start invoice with Country code, LE-P-SAG 0001 or

SAG0001 for Lebanon as an example

c. Contract and Delivery/Task Order Number

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name

h. Contracting Officer’s Representative’s (COR’s) Name

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: IRC CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award must be clearly labeled with “FINAL

INVOICE.”

The Contractor must email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact (listed below). Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

Contractors must submit proper payment request invoices associated with this award through the

Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal

Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

https://www.ipp.gov/

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If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

• The first email will have the IPP Logon ID and a link to the IPP application.

• A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Ensure your companies SAM.gov point of contact logs into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

In accordance with the Prompt Payment Act (31 U. S. C. §§ 3901-07), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

• For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

• For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient;

• The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

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Revision Date 15 May 2024 o The agency has actually accepted the property or services before the seventh day in which case the acceptance date must substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends must substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

• On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

• Web-based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection.

3.10 Government Points of Contact

Contracting Officer

Christina Ayers

Email: christina.l.ayers@uscg.mil

Phone: (410) 459-9255

Contract Specialist

Micha Wisniewski

Email: micha.a.wisniewski@usg.mil

Phone: (410) 590-7194

Program Manager

Tony Park

Email: Tony.S.Park@uscg.mil

Phone: (202) 475-3772

Contracting Officer Representative

Name: James Hotsko

Email: james.hotsko@uscg.mil

Phone: (202) 475-3153

In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Cherokee Nation Strategic Programs LLC

10838 E Marshall St, Ste 200E

Tulsa, OK 74116-5682

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel)

Email: Klara.Cali@uscg.mil

Phone: 202-475-3045

Invoice Documentation Copy Only:

Charolette Brown (non-Government personnel)

Email: Charlotte.R.Brown@uscg.mil

Phone: 202-475-3027

In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firm is required to sign a Non-

Disclosure Agreement, confirming that any and all information received shall neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the Contracting Officer has authorized such disclosure in advance and in writing. The Contracting Officer will obtain copies of these agreements and ensure that they are properly executed.

4 REQUIREMENTS

4.1 General

The Contractor must provide two (2) ~35-foot full cabin response boats, in the OEMs standard configuration and trailer(s) in accordance with the specifications below.

4.1.1 Mission

The primary mission set of the boats is anticipated to conduct Maritime Law Enforcement and

Counter Narcotics Operations.

4.1.2 Operation and Performance: The boats must be able to operate offshore in a minimum of

Sea State 5 and be required station keeping for extended periods of time.

4.2 Boat General Characteristics

a) Length: ~35-ft length

b) Crew/Passenger Capacity: Full Crew of four (4) crew and Five (5) Passengers for a total of Nine (9)

c) Maximum Occupancy Capacity

d) Berth: Trailer

e) Launch: Via trailer and lift

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f) Day/Night Operations: Both

g) Annual Operating Hours: Approximately 700 hours

h) Cursing Speed: (Contractor must provide)

i) Top Speed: (Contractor must provide)

j) Range at Cursing Speed: (Contractor must provide)

k) Range: ~300 NM

l) Endurance at Cruising Speed: (Contractor must provide endurance at cruising speed)

m) Operation Statement: (Contractor must provide in the following format: The boat is able to operate offshore in Sea State XX, with an endurance of XX hours with a XX-person crew.)

n) Survivable. (Contractor must provide in the following format: The boat must be survivable for at least XX hours in Beaufort Wind Scale Force XX conditions)

4.3 Physical Characteristics

a) Cabin Type: Enclosed Full Cabin

b) Hull Construction: Aluminum

c) Gun Mounts: one (1) mount located on the bow for M240B machine guns

d) Collar System: Hybrid foam/air

e) Antifouling Paint: No

f) Paint / Detail: Black in color with “BARBADOS COAST GUARD” on both sides. The

Contractor must provide a rendering of any marking scheme to the COR for approval prior to the final application.

g) Access: Main door and forward hatch. Forward access (hatch) from the lower cabin must provide access to the bow gun mount position

h) Windows: Tinted

4.4 Propulsion

a) Required Top Speed: 45 knots minimum

b) Engine Configuration: Outboard Engines (offeror to recommend engine configuration)

c) Engine Make/Model: Mercury SeaPro Outboards (Brand Name or Equivalent)

d) Fuel Water Separator: Yes

4.5 Electronics

i) Navigation Lights: Yes

j) Law Enforcement Strobe Lights: Yes

k) Loudhailer System w/ Speaker: Yes

l) Searchlight: Yes

m) VHF Marine Communication System: Yes, RF-7800H-MP (Brand Name or Equivalent)

n) Thermal Imaging Camera: Yes, FLIR M332 with Joystick Controller JCU-2 (to have its own display) (Brand Name or Equivalent)

o) Secure Communications Radio: Yes, Racks for owner-supplied Harris Radios, suitable to accommodate both 5800 and 7800 models

p) Electric bilge pump: Yes

4.6 Navigation

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a) Radar / Chart Plotter Display: Yes, both with Color Overlay

b) Sounder: Yes

c) Global Positioning System (GPS): Yes

d) Chart Card: Yes

e) Multifunction Display: Yes (for Radar, sounder, GPS)

f) Automatic Identification System (AIS): Yes

4.7 Accommodations

a) Berthing: Yes, two (2) persons, under the bridge

b) Shock-mitigating seats: Yes, all four (4) crew

c) Air Conditioning: Yes

d) Overhead Circulation Fans: Yes

e) Marine Head w/ Sink: Yes

f) Anti-fatigue flooring: Yes

g) Towline w/ Reel (Covered): Yes, 250-feet in length 5/8-inch thickness double braided line

h) Forward Tow Post: Yes

i) Anchor w/ Line: Yes, anchor locker required

4.8 Outfitting

a) Shore Power: Yes Hubbell -120/250v/50amps with Molded Adapters (Brand Name or

Equivalent)

b) Mooring Lines: Yes

c) Fenders: Yes, six (6) appropriately sized for the boat

d) Engine Protection Bar: Yes, Removable

e) Grab Rail: Yes

f) Fire Extinguisher: Yes

g) Emergency Position-Indicating Radio Beacon: Yes

h) Manual / Portable Bilge Pump: Yes

i) Life Rings w/ Distress Light Marker: Yes, Two (2)

j) Life Jackets: Yes, Twelve (12) (in the following sizes XL-4, L-5, M-3)

k) Life raft: Yes, to accommodate Six (6) persons

l) Handheld Radio: Yes

m) Portable Searchlight: Yes

n) Portable Horn: Yes

o) First Aid Kit (Marine): Yes

p) Locker: Yes, gun rack and storage

q) Marine Refrigerator Freezers: Yes

r) Marine Microwave: Yes

4.9 Power Generation

a) Generator: Yes, Northern Lights Generator M673L3 (50 Hz) with sound attenuation package Hubbell – 120/250v/50 amps with molded adapters. (Brand Name or

Equivalent)

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4.10 Normal Operating Conditions

a) Annual Operational Hours: approximately 700 hours

b) Normal Operating Conditions: Defined as full crew, fuel, and outfitting in a sea state less than or equal to one (1) foot and winds less than fifteen (15) knots. Sustained, as used in this section means for at least one (1) hour.

c) The boat must be operable with a minimum complement of two (2) persons.

d) Operations must be conducted during both day and at night.

e) Berth: Capable of being in the water, at a pier, or slip

f) Launch: Capable of being launched via lift or a trailer to the water.

4.11 Launch and Recovery

The boat must be capable of being launched or recovered from a boat ramp by only two (2) people in no more than 30 minutes, using a trailer. Launch is defined as the boat is in the water and no longer making contact with the trailer. Recovery is defined as when the boat is out of the water.

4.12 Design, Construction, and Arrangement

The boat must be a mature, proven hull design. The boat’s design in terms of the hull form must be directly traceable to five (5) or more production boats of the same design, or same family of designs, with at least one of these boats having a minimum of two (2) years in commercial or

Government service. A parent craft with modifications in material, arrangements, or dimensions would satisfy this requirement. The boat must meet the requirements of the reference 2.2.3 to

2.2.7.

4.13 Service Life

The hull, deck, console, and enclosure must have an expected service life of at least ten (10) years before the boat is replaced or undergoes a midlife service extension. The boat will be stored uncovered in the water or on a trailer when not in use.

4.14 Noise and Vibration

During normal operating conditions, the level of noise in the cabins must not exceed ninety (90) decibels.

4.15 Spare Parts

The availability of spare parts in country is extremely limited. The Contractor must provide a recommended spare parts list which includes items for the boat and its components, the engines, and the trailer and may include critical components, consumable and non-consumable items, long lead time items, and known high failure items. The recommended spare parts list must support the boats (two each) for up to two (2) years’ operating at 700 hours annually. This list should consider spare parts for the boats, engines, and trailers and may include required special tools and maintenance computer software.

4.16 Additional Equipment and Accessories

The Contractor must provide the following additional equipment and accessories.

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DESCRIPTION QTY

One complete Outboard Engine replacement

(identical to what is on the boat) 01 Set

20-foot ISO Container 01 Each

4.16.1 Boat Trailer

Contractor must provide, with each boat, an aluminum bunk transportation trailer capable of launching, recovering, and transporting the boat. The trailer must be galvanized with its necessary accessories including disk brakes, V-stop, and marine grade LED lights that meet all transportation law requirements. Each trailer must be supplied with a winch for boat approach and securing, reflective lights for night operation, mechanical tongue jack at the bow of the trailer to raise or lower the boat, directional tires required according to the boat weight, a spare tire, lug wrench, and jack suitable for changing a flat tire on the trailer. Trailer coupling is a ball hitch. The trailer must have factory warranty and maintenance support.

4.17 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor will bear all costs associated with recommending and offering substitutions. The substituted part must be a form, fit, function replacement for the originally proposed component. The Contractor must provide a minimum of 30 days’ notice, from date of award, of any equipment substitution. The Contractor must submit written documentation demonstrating form, fit and function to the Contracting Officer. The Contracting Officer will approve all equipment substitutions.

4.18 Inspection and Acceptance

Inspection and Acceptance must be conducted at the contractor’s facility unless otherwise mutually agreed upon by the KO and Contractor. The Contractor must perform the inspection and acceptance trials and document the results on a DD Form 250. The COR or a Government

Representative may be onsite to witness the inspection. Deficiencies disclosed during inspection and trials must be documented on the DD Form 250. The Government’s approval of the DD

Form 250, acknowledging the formal acceptance of equipment provided, must be conducted prior to DTS shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to the DTS Shipper. (Deliverable)

4.18.1 Inspection. The Contractor must conduct an inspection that consists of a physical examination of the boat, its spaces, installed equipment, and outfitting equipment for workmanship and compliance with the SOW and Section 2.2 Applicable Documents.

4.18.2 Acceptance Trials. The Contractor must conduct AT to determine whether the boat meets the performance requirements in accordance with the SOW.

4.19 Plaque, Manufacturer’s Statement of Origin (MSO) and Delivery Certificate

The Boat Plaque, MSO, and Delivery Certificate for all boat must be in the English language and must note the “Government of Barbados)” as the vessel owner. (Deliverable)

5. PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor must establish, maintain, control and be responsible for the handling, storage, preservation and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products for the materials listed in

Attachment II, Pricing Schedule. Contractor must maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing, Packaging Preservation and Marking

The Contractor must prepare the material for shipment in accordance with SAMM, Section C7.8

Packaging and Marking. The Contractor must prepare one (1) shipment.

5.2.1 The Contractor must preserve, pack, and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets must enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect material against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The Contractor must divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches must be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling must include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped must be marked appropriately according to all local, state, and Federal Government law.

5.2.4 The Contractor must procure all materials and provide all labor necessary to complete each of the pre-shipment service tasks below.

Ref # Pre-Shipment Service

1 Disconnect batteries from electrical system

2 Secure loose gear to prevent shifting during shipment

3 Secure equipment (e.g., motors, spotlight, spare parts, etc.) as necessary to prevent movement during shipment

4 Remove flammable liquids if required to comply with ocean transportation requirements

5 Secure Radom and antennas in lowered position

6 Ensure no more than 10 gallons of fuel remain in the fuel tanks

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Revision Date 15 May 2024

Ref # Pre-Shipment Service

7 Place boat cabin key and other associated keys in a secure “Hide” and deliver with the boat.

8 Shrink wrap and secure for movement

5.3 Marking

The Contractor must mark all shipments under this contract in accordance with SAMM, Section

C7.8.2 in addition to the following with the following information:

Contract No.

Foreign Military Sales (FMS) Case Designator DT-P-LXY

For DTS shipments, “This shipment is authorized for export pursuant to 22 CFR

126.6(a), under FMS case DT-P-LXY.

The U.S. Government point is:

Primary Point of Contact

Tony Park

Email: Tony.S.Park@uscg.mil

Phone: (202) 475-3772

Alternate Point of Contact

Klara Cali

Email: Klara.Cali@uscg.mil

Phone: (202) 424-0449

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.4.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims or prevent U.S. customs clearance.

5.5 Shipping Documentation

All commercial freight shipment tracking information and shipping documents must be provided to the Government Points of Contact, for forwarding to the DTS shipper and shipping coordination. These documents must include, as applicable, DD Form 250, Packing Slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, etc. The

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Contractor must not be responsible for the customs clearance process, nor any fees associated with the process. (Deliverable)

5.5.2 The Contractor must prepare and document any hazardous cargo, if applicable, in accordance with reference 2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the

Secretary of Transportation or International Maritime Organization (IMO) to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per US Coast Guard regulations. A Contractor Hazardous Material

(HAZMAT) certified representative must inspect and certify hazardous cargo and the container in which it is shipped. A SDDG must be completed for the HAZMAT.

5.6 Transportation

The Delivery Term Code (DTC) required on the LOA is 7 which requires the shipment to be picked up from the contractor’s facility by a DTS shipper.

5.6.1 The Contractor must prepare the items in accordance with the policies, regulations, and procedures enumerated in the Security Assistance Management Manual (SAMM), § C7

(Transportation). FMS orders may remain at the Contractor’s facility for an extended period of time pending full receipt of items list.

The Contractor must receive, consolidate, stage, and package items and provide necessary characteristics, e.g., weight, dimensions, and digital pictures, on items/shipment as required by the U.S. Government to arrange for shipping. The Contractor must be responsible for loading all items onto the shipping vehicles. The USG will coordinate the arrangement for onward movement to a final destination.

5.6.2 The Contractor must be present during the DTS pick up and transfer of custody. A copy of the DD250 must be included with the packaging list.

5.6.3 The Contractor will not be responsible for customs clearance, nor any fees associated with the process. The contractor will be provided with in-country points of contact (POC) and shipping address.

6. WARRANTY AND DOCUMENTATION

6.1 Warranty

The Contractor must provide with the equipment any commercially available manufacturing documentation and warranties in the English language. (Deliverable)

6.1.1 The warranty must provide for the Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor

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Revision Date 15 May 2024 directly for warranty claims or service. All warranty coverage must be applicable for use of the vessels OCONUS by a foreign military.

6.2 Boat and Trailer Warranty

The Contractor must provide warranty coverage against any defects, structural degradation, leaks, and other defects or failures on materials, parts or failures, under anticipated operating conditions as defined in this specification, for a period of five (5) years from the date the boat and trailer are put into service. The Contractor must provide these written warranty terms at boat and trailer delivery. (Deliverable) The Contractor must provide the above warranty coverage for the following structures and systems:

Structure or System Length of Warranty from date of service

Hull, Deck, Structure Five (5) Years

Fuel Tank Five (5) Years

Trailer Five (5) Years

6.2.1 Standard Original Equipment Manufacturer (OEM) warranties must apply to all other boat materials, components, systems and equipment. The terms and conditions for each OEM warranty must be provided with the boat. (Deliverable)

6.2.2 For all warrantable items including commercial OEM warranties, the Contractor must provide a verified list of Points of Contact (POC) at the delivery of each boat, Attachment V

Warranty and Equipment POC spreadsheet is provided for format and content. If there are not POCs for the OEMs within the recipient country, the Contractor must provide the closest verified POC information with whom the recipient country can obtain warranty support for that

OEM. The recipient country must be supplied with all pertinent, verified information to submit warranty claims directly to the relevant OEMs. (Deliverable)

6.2.3 The Contractor must assist the recipient country with warranty claims with the OEMs should there be a need. The Contracting Officer will resolve any disputes.

6.3 OEM Documentation

The contractor must provide one (1) hard copy submission and one (1) electronic copy of all required documentation and manuals for each boat to support operations and maintenance of the boat and associated equipment. (Deliverable)

6.3.1 General Requirements for Documentation

The style of writing must present essential information in a simple, straightforward manner.

Content must be organized and structured so that it is easily understood by the reader. Any acronyms must be defined the first time the abbreviation or acronym appears. Thereafter, within each section, the abbreviation or acronym can be used. Hard copy deliverables must be provided in two versions, one paper manual and one electronic version. The Contractor may use the contents of existing Navy and Coast Guard approved manuals if the equipment supported by that manual is identical to equipment being furnished by the Contractor. If the contractor elects to use

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Revision Date 15 May 2024 existing manuals, the contractor must examine the existing manual and compare it against the installed equipment to ensure that the manual precisely reflects the installed configuration.

6.3.2 Boat Information Book

This contains basic information about that boat (characteristics, stability, equipment, configuration, propulsions, alarms, systems, etc.) in addition to details about the boat such as parameters of operation, outfit stowage and boat lifting plan and any special or specific feature of the equipment as it is installed that may not be captured in an Operator and Technical manual.

(Deliverable)

6.3.3 Operator Manual

The Operator Manual contains specific information necessary for the safe and efficient operation of the boat to include all components and systems. This manual defines the operational capabilities and provides basic operating instructions and procedures. The operational capabilities, limitations, emergency and casualty control procedures are clearly stipulated.

(Deliverable)

6.3.4 Technical Manual

The Contractor must provide technical and maintenance manuals for systems/equipment installed on the boat and trailer. The manuals must reflect the as built configuration of the boat. The Contractor must provide Commercial-Off-the Shelf (COTS) equipment technical manuals for individual component/equipment. (Deliverable)

6.3.5 Technical Drawings

Drawings must be comprised of printable depictions of all components in the boat in their actual location and size, and schematic diagrams as required to depict functional interconnections between components. All physical components on the boat must be listed on a bill of materials on the drawing where they are defined and must appear on only one such bill of materials in the entire drawing set. (Deliverable)

6.3.6 Master Equipment List (MEL)

The MEL contains a categorized list of all equipment, components, and on-board systems and instruments. (Deliverable)

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• 7 DATA DELIVERABLE SCHEDULE

7.1 The following is a consolidated list of the contract deliverables.

Data Deliverable

Section

Item Schedule Delivery

Method

POC

3.3 Production Schedule Submit with Quote Email KO & KS

3.5 Trip Report after completion of each travel

event

Email COR

3.5.1 DBA Submit with Quote Email KO & KS

3.5.2 Aircraft and Personnel

Automated Clearance System

COR no later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel

Email COR

3.6 Post Award Orientation As scheduled by the KO Teleconference KO, KS, COR

3.7 Monthly Status Report By the 10th of each month during

the POP

Email KS and COR

4.17 Equipment Substitution 30 days’ notice, from date of award Email KO, KS and

COR

4.18 Inspection and Acceptance– DD

Form 250

Upon Acceptance Email COR

4.19 Plaque, Manufacturer’s

Statement of Origin (MSO) and

Delivery Certificate

Upon Delivery Installed/

Email

KS and COR

5.5 Shipping Documentation Prior to DTS arrangements Email KS and COR

6.1 Warranty Upon Delivery Email KS and COR

6.2 Boat and Cradle Warranty Upon Delivery Email KS and COR

6.2.1 OEM Warranty Upon Delivery Email KS and COR

6.2.2 Commercial OEM Warranty Upon Delivery Email KS and COR

6.3 OEM Documentation Upon Delivery Email / Hard

Copy

KS and COR

6.3.2 Boat Information Book Upon Delivery Email / Hard

Copy

KS and COR

6.3.3 Operator Manual Upon Delivery Email / Hard

Copy

KS and COR

6.3.4 Technical Manual Upon Delivery Email / Hard

Copy

KS and COR

6.3.5 Technical Drawings Upon Delivery Email / Hard

Copy

KS and COR

6.3.6 Master Equipment List Upon Delivery Email / Hard

Copy

KS and COR

(End of SOW)