Attachment I Statement of Work.pdf

RFQ – 70Z02325Q92200042

Attachment IV – Solicitation Provisions

Prime Mover Truck St. Lucia (ST-P-LAC)

STATEMENT OF WORK

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

CASE NUMBER ST-P-LAC

ST LUCIA

Preparing Organization (CG-922) 70Z02325Q92200042 Revision Number R-0 Revision Date 9/08/2025

1 INTRODUCTION

1.1 Scope

The scope of this Statement of Work (SOW) is the procurement of one (1) prime mover for the Government of St. Lucia as required under Foreign Military Sales (FMS) Letter of Offer and Acceptance (LOA) Case Number ST-P-LAC. Packaging, preservations, and markings in preparation for Defense Transportation System (DTS) pick up is required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act (AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA (classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the president formally finds that to do so will strengthen the security of the U.S.

and promote world peace. This program is conducted through formal agreements between the U.S.

Government (USG) and an authorized foreign purchaser. These agreements are called U.S. LOA.

Provision of these items will help the recipient countries maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S. Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDIX

The following Government terms and associated acronyms are common terms and may be used throughout the SOW. Any terms used after this Government Terms table will be written as acronyms.

Acronym Term ARO After Receipt of Order CBL Commercial Bill of Lading CFI/E Contractor Furnished Information/Equipment CLIN Contracting Line Item CONUS Continental United States COR Contracting Officer’s Representative DoD Department of Defense DTC Delivery Term Code DTS Defense Transportation System FAR Federal Acquisition Regulation FF Freight Forwarder FFP Firm-Fixed Price FMS Foreign Military Sales F.O.B Free On Board

HSAR Homeland Security Acquisition Regulation IRC Invoice Routing Code KO Contracting Officer LOA Letter of Offer and Acceptance OCONUS Outside the Continental United States OEM Original Equipment Manufacture POC Point Of Contact POD Port of Debarkation POP Period of Performance PPPM Packing, Packaging, Preservation and Marking SAMM Security Assistance Management Manual SOW Statement of Work U.S. United States USCG United States Coast Guard USG United States Government

2.2 Applicable Documents

The following documents are applicable to this SOW and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection and Receiving Report, DD Form 250, http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4 155/250.pdf

GENERAL INFORMATION

3.1 Performance Location

The primary place of performance will be at the Contractor’s facility.

3.2 Period of Performance

The Production Schedule is not the Contract Period of Performance. The Contract Period of Performance will extend past the Delivery Date to allow for contract administration and Government pick up of the deliverable. The Period of Performance will be listed on the Contract award documentation Standard Form 1449 Solicitation/Contract/Order for Commercial Items or Optional Form 347 Order for Supplies and Services.

3.3 Delivery Date

The Contractor must provide an achievable Delivery Date in the quote. This Delivery Date must be the number of calendar days After Receipt of Order (ARO). This Delivery Date will be incorporated into this SOW upon award as the contractual Delivery Date. This Delivery Date is the date the Contractor will have a completed truck ready for Government inspection. The Truck will not be picked up on this date. See Section 5.3 for pick up information. After award, in the event the Contractor cannot meet the contractual Delivery Date, the Contractor must submit a new achievable Delivery Date with explanations within two (2) working days of the known inability to meet the date. The USG may require adequate consideration that is fair and reasonable in the event of late deliveries.

3.4 Invoicing- Electronic Submission of Payment Requests

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, the invoice must list discount offerings and small business status (if available). If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided. Prior to the submission of the electronic payment requests, the contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements in accordance with the SOW, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

A proper payment request must include the items required by the clause at FAR 52.212-4(g) (Invoice). If a request for payment does not include all the items required by the clause and the information listed below, or any information is inaccurate, then the request is not proper and must be returned to the Contractor with a statement of the reason(s) it is not proper.

Each invoice must at a minimum contain the following information.

a. Invoice Date

b. Invoice Number NOTE-The USCG current financial system will not process a vendor’s invoice if the invoice numbers have been previously used and approved, EVEN if they are for separate contracts/purchase orders/task orders. Recommend you use a non-repetitive numbering system. Optional, can start invoice with Country code, LE-P-SAG 0001 or SAG0001 for Lebanon as an example

c. Contract and Delivery/Task Order Number TBD

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name Vicki A. Smith

h. Contracting Officer’s Representative’s (COR’s) Name Kevin Yen

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: IRC CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award must be clearly labeled with “FINAL INVOICE.”

The Contractor must email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact (listed below). Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

Contractors must submit proper payment request invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

The first email will have the IPP Logon ID and a link to the IPP application.

A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your companies SAM.gov point of contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The system sends an email notification of payment when a payment is distributed to your bank account and may include the following payment information:

payment date, dollar amount, invoice number, paying agency, payee name, and automatic clearinghouse (ACH) trace number.

Vendor training materials, including a first-time login tutorial, are available on the IPP website:

https://www.ipp.gov/. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-3907), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient;

The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— o The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

Web-based submission by the Contractor and receipt confirmation does not constitute Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection.

3.5 Government Points of Contact

Contracting Officer Vicki A. Smith Email: vicki.a.smith@uscg.mil Phone: 715-432-0265

Contracting Officer Representative Kevin Yen Email: kevin.n.yen@uscg.mil Phone: (202) 475-3082

In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Cherokee Nation Strategic Programs LLC.

10838 E Marshall St, Ste 200E Tulsa, OK 74116-5682

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel) Email: klara.cali@uscg.mil Phone: 202-475-3045

Invoice Documentation Copy Only:

Charlotte Brown (non-Government personnel) Email: charlotte.r.brown@uscg.mil Phone: 202-475-3027

Technical Witness:

Fernando Brown (non-Government personnel) Email: Fernando.M.Brown2@uscg.mil Phone: (619) 438-2294

In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the Contractor’s quote and subsequent correspondence and deliverables. Each employee from the listed firms is required to sign a Conflict of Interest and Non-Disclosure Agreement, confirming that all information received must not be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract. The KO will obtain copies of these agreements and ensure their proper execution.

4 REQUIREMENTS

4.1 Prime Mover Specifications

The Contractor must provide a prime mover to be used to transport trailered boats to and from piers and buildings in the configuration and capabilities listed in Table 1.

SOW Table 1 St Lucia Prime Mover Configuration Item Required Configuration Model 2026 Super Duty® F-350® XL (Brand Name Required) Cabin Configuration Crew Cab Box 8' Rear Wheel Configuration Dual Rear Wheel (DRW) Drive 4X4 Paint Color Argon Blue Metallic (Preferred but not required) Powertrain/Engine 6.7L High Output Power Stroke® V8 Turbo Diesel B20 Engine Rear Axle Ratio 4.10 Limited Slip Axle Ratio Tires LT245/75Rx17E BSW A/T Tires Add On Package 360-Degree Camera Package Add On Package FX4® Off-Road Package Add On Package XL Driver Assist Package [required add on safety package] Add On Exterior Option Trailer Brack Controller Additional Specifications All other standard included specifications and standard included packages for the Super Duty® F-350® XL

Additional Installed Requirements

Configuration Item Required Configuration Trailer Receiver Hitch Class 5 Receiver Hitch 2 1/2 inch Hitch Opening rated to tow

16,000 pounds minimum

Hitch Ball Mount 2 5/16" Ball rated for 16,000 pounds minimum

4.2 Equipment Substitution

After contract award, if the Contractor cannot obtain any specified requirement in the above Requirements table, it must bear all costs associated with recommending and offering substitutions.

The substituted item must be a form, fit, and function replacement for the originally proposed item.

The Contractor must submit written documentation demonstrating form, fit and function to the KO, who will approve all item substitutions.

4.3 Material Inspection and Acceptance

The Contractor must perform an inspection and document the results on a DD-250 Material Inspection and Receiving Report. The results must include any deficiencies identified during inspection. The COR or a Government Representative may witness the inspection conducted by the Contractor. The USG’s signature on the DD-250 is acknowledgment that the materials have been inspected and this signature will occur prior to initiating DTS shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to the DTS Shipper.

5. HANDLING, PACKAGING, AND TRANSPORTATION

5.1 Handling and Storage

Upon completion of the truck including dealer installed items, the Contractor must be responsible for the handling, storage, and preservation in a secure location to prevent damage from loss, deterioration, or substitution of products until pick up of the truck by a DTS shipper. The Contractor must maintain accountability of all items until in the custody of the DTS shipper and transfer of title is complete.

5.2 Packaging and Marking

The Contractor must prepare the shipment in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 Transportation including any procedures designed to protect material from damage or deterioration while in transit or in storage. The Contractor must mark all shipments under this contract in accordance with SAMM, § C7.8.2 Marking in addition to the following with the following information:

Contract No. TBD

Foreign Military Sales (FMS) Case Designator ST-P-LAC

For DTS shipments, “This shipment is authorized for export pursuant to 22 CFR 126.6(a), under FMS case ST-P-LAC.

The U.S. Government point is:

Primary Point of Contact Tony Park Email: Tony.S.Park@uscg.mil Phone: (202) 475-3772

Alternate Point of Contact Klara Cali Email: Klara.Cali@uscg.mil Phone: (202) 475-3045

Delivery Location for Marking: To be provided prior to shipment

Delivery POC for Marking: To be provided prior to shipment

5.3 Transportation by Defense Transportation System (DTS)

The LOA has a Delivery Term Code of nine (9). A DTS transportation company will pick up the shipment from the vendor’s location and will ship items to the Port of Debarkation. DTS is the portion of the worldwide transportation infrastructure that supports Department of Defense (DoD) transportation needs. The Government (USG) will coordinate DTS shipping with the Contractor upon completion of the DD-250. The USG will coordinate the arrangement for onward movement to the final destination.

5.3.1 . The Contractor must provide the following transportation services. The contractor must assist the USG in the coordination of DTS pickup. The Contractor must provide the necessary characteristics (e.g., weight, dimensions) of the items/shipment as required by the USG to make the required arrangements for shipping. The Contractor must be present during the DTS shipper pick up and transfer of custody. A copy of the DD-250 must be included with the packaging list.

6 WARRANTY AND DOCUMENATION

6.1 Documentation

The Contractor must provide with the equipment any commercially available Original Equipment Manufacture (OEM) truck and trailer hitch component documentation and manuals in the English language.

6.2 Warranty

All applicable commercial standard warranties for the truck and trailer hitch components must be passed to the recipient country. The warranty must provide for the recipient country to submit warranty claims to the OEM. All warranty coverage must be applicable for use of the truck OCONUS by a foreign military.

(End of SOW)