ATTACHMENT I - Statement of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Install Boilers - Buildings #5 and #6 Asset IDs - 640200B005 and 640200B006

141 Experiment Station Road Stoneville, MS 38776

Prepared by: Roger Bright Reviewed by: Kevin Magee November 2024

Table of Contents

1. Project Site Map Page 3

2. Project Contact Persons Page 4

3. Scope of Services Page 4

4. Project Requirements Page 5

5. General Requirements Page 6

6. Hazardous Material Page 7

7. Project Schedule Page 8

8. Pictures Page 9

1.0 PROJECT:

Project Title: “Install Boilers for Buildings #5 and #6” at USDA-ARS 141 Experiment Station Road, Stoneville, MS.

2.0 PROJECT CONTACT PERSONS: TBA following award.

CONTRACTING OFFICER (CO):

LOCATION POINT OF CONTACT (LPOC) Email:

ADMINISTRATIVE OFFICER (AO) Email:

ENGINEER PROJECT MANAGER (EPM) Email:

3.0. SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements listed in SOW.

[X] Provide a list of projects of this nature performed in the last 5 years (including a customer point of contact for each project) with the bid package.

[X] Complete the project as per project requirements listed in SOW.

4.0 PROJECT REQUIREMENTS

The Contractor shall furnish a technical and cost proposal to demolish existing natural gas boilers, supply and install new natural gas boilers for Buildings #5 and #6. The project is located at the USDA- ARS 141 Experiment Station Road , Stoneville, MS 38776.

a. The Contractor will work with COR to ensure project is accomplished in a timely manner.

b. Service Contract Act applies to all contracts in excess of $2,500. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

c. Additionally, Payment and Performance bonds will be required for projects exceeding $35,000.

Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

d. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.1 Bid Schedule:

a. The Base Bid shall include all work described in 4.2 Description of Work.

4.2 Description of Work:

a. The project is to demo (4) existing Lochinvar Boilers and (4)Bell and Gossett Pumps and install new Boilers and Pumps.

Bldg. #5 Work Required: (2) Boilers and (4) pumps are located at Building #5. Contractor will demo

(2) existing Lochinvar Boilers and remove from Site. Contractor will remove (4) Bell and Gosset Pumps, Model Numbers e616t and e619T, and turn them over to USDA. Contractor will furnish and install (2) Lochnivar Model #CHN1262 Boilers or approved equal. Contractor will install (2) Bell and Gossett Pumps Model # e616T, or approved equal, located on the west side interior of Bldg.

#5. Contractor will install (2) Bell and Gossett Pumps Model #e619T, or approved equal, on the east side interior of Bldg. #5.

Bldg. #6 Work Required: (2) Boilers are located at Building #6. Contractor will demo (2) existing Lochinvar Boilers and remove from Site. Contractor will furnish and install (2) Lochnivar Model #CHN1262, or approved equal, Boilers.

All Boilers to be installed per the Manufacturers recommendations and as contained in this SOW to produce a finished and useable product. Coordinate boiler demolition with USDA. Contractor will provide Factory Startup, O&M Manuals, Boiler and Pump Submittals for approval, and Boiler Warranties, Contractor will use existing Piping with possible modifications needed for new equipment connections. Contractor will use existing electrical disconnects, controls, etc.

b. The Contractor shall be responsible to handle and dispose of debris at an off-site, certified disposal site consistent with all Local, State, and Federal requirements.

c. All proposed equivalent products must be submitted, along with the necessary documentation, to the CO and EPM one week before the bid deadline so that an informed ruling can be made and the bidder informed prior to the submission of bids.

4.2.1 Pre-Supply/Services Phase Services:

a. Pre-Supply/Services Submittals

Prior to issuance of Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval:

1. Work Hours, per Section H.30 entitled, MAXIMUM WORKWEEK – SUPPLY/SERVICES SCHEDULE. The work hours will include the daily starting and stopping time, and days of the week the Contractor proposes to carry out the work. Daily Facility hours are from 7:00a.m. to 4:00 p.m. excluding weekends and Federal holidays. Contractor shall submit a work schedule conforming to the times of operation listed above and list the anticipated completion date.

2. Supply/Services Cost Proposal presented in a cost break-out format resembling a Schedule of Values.

4. Quality Control Plan.

5. Accident Prevention Plan/Safety plan complete with contact info and map to nearest emergency room and minor medical facility.

6. The Supply/Services contractor (CC) shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the CC shall update the list.

7. Waste Management Plan: Plan should be submitted within 14 days of date established for the Supply/Services Notice to Proceed. Approval of the contractor’s plan does not relieve the contractor of responsibility for compliance with any applicable environmental regulations. This plan should include all proposed disposal sites and should include waste diversion and recycling when possible.

4.3 Government Furnished Equipment\Services:

a. The Government will furnish a reasonable amount of electricity and water.

b. The Government will supply necessary access badges required for entry into the facility.

Contractor will supply a list of names and credentials for those who will need access.

5.0 GENERAL REQUIREMENTS:

5.1 Permits:

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Utility Severance Certificates:

Not required.

5.3 Installation Plan:

Submit a comprehensive demolition and installation plan the per this SOW.

5.4 Installation Schedule:

Contractor shall coordinate assembly and installation with Local Point of Contact or COR. All disturbances or disruptions of service as a part of work for this building shall be coordinated with the LPOC or COR to prevent jeopardizing on-going research.

5.5 Quality Control:

The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the Supply/Services activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. The Contract Documents may not represent all surface conditions at the site and adjoining areas.

The known surface conditions are as indicated and shall be compared with actual conditions before commencement of work and the cost shall be included in the contractor’s proposal.

d. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.7 Hazardous material:

a. If the Contractor discovers suspected hazardous materials at this worksite, the CO and COR will be notified immediately for further action.

5.8 Disposal of Waste Materials and Debris:

a. Dispose of waste, trash, boilers, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

b. Burying of trash and debris on the site will not be permitted. Burning of trash and debris at the site will not be permitted.

c. Remove trash and debris from the site at frequent intervals so that their presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

d. The contractor should make every effort to recycle as much of the waste as possible.

6.0 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of Supply/Services and shall repair or replace any items damaged through its own actions.

b. Should the Contractor require any power or utility shutdowns during demolition, the Contractor shall obtain approval for such shutdown from the COR three working days prior to the need.

c. The Contractor shall provide their own temporary restroom facilities.

6.1 Cleanup:

The work site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

6.2 Final Payment/Contract Closeout:

The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. Release of liens.

b. Release of Claims

c. Employee payroll\time sheets

d. Invoice

6.3 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days from the notice to proceed. NTP will be issued at the mandatory pre-construction conference.

Building #5 Existing Lochinvar Boilers

Building #6 Existing Lochinvar Boilers