Attachment I Statement of Work.pdf

ATTACHMENT I

STATEMENT OF WORK

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

CASE NUMBER GU-P-BAA

1 INTRODUCTION

1.1 Scope

The scope of this Statement of Work (SOW) is the procurement of spare parts for the

Government of Guyana as required under Foreign Military Sales Letter of Offer and Acceptance

Case Number GU-P-BAA. Packaging, packing, preservations and markings in preparation for

Defense Transportation System pick up shall be required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act

(AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA

(classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the president formally finds that to do so will strengthen the security of the U.S. and promote world peace. This program is conducted through formal agreements between the U.S. Government (USG) and an authorized foreign purchaser. These formal agreements are a mutually signed Letter of Offer and Acceptance (LOA).

Provision of these items will help the recipient country’s maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S. Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDIX

2.1 Government Terms

The following government terms and associated acronyms are common terms and may be used thought out the Statement of Work (SOW).

Acronym Term

AAR After Action Report

ARO After Receipt of Order

CBL Commercial Bill of Lading

CFI/E Contractor Furnished Information/Equipment

CLIN Contracting Line Item

CONUS Continental United States

COR Contracting Officer’s Representative

DoD Department of Defense

DTC Delivery Term Code

DTS Defense Transportation System

FAR Federal Acquisition Regulation

FF Freight Forwarder

FFP Firm-Fixed Price

FMS Foreign Military Sales

F.O.B Free On Board

GSA General Services Administration

GFI/E Government Furnished Information/Equipment

HF High Frequency

HSAR Homeland Security Acquisition Regulation

HAZMAT Hazardous Material

IRC Invoice Routing Code

KO Contracting Officer

KS Contract Specialist

LCD Liquid Crystal Diode

LED Light Emitting Diode

LOA Letter of Offer and Acceptance

NTE Not to Exceed

OCONUS Outside the Continental United States

OEM Original Equipment Manufacture

POC Point Of Contact

POD Port of Debarkation

POE Port of Embarkation

POP Period of Performance

PPPM Packing, Packaging, Preservation and Marking

SAMM Security Assistance Management Manual

SDDG Shipper’s Declaration for Dangerous Goods

SOW Statement of Work

UHF Ultra-High Frequency

UPL Ultralight Pole Ladder

U.S. United States

USCG United States Coast Guard

USG United States Government

VBSS Visit, Board, Search, and Seizure

VHF Very High Frequency

2.2 Applicable Documents

The following documents are applicable to this Statement of Work and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection and Receiving Report, DD Form 250, DD FORM 250 PDF

TEMPLATE MATERIAL INSPECTION RECEIVING (everyspec.com)

GENERAL INFORMATION

https://samm.dsca.mil/chapter/chapter-7 http://everyspec.com/DoD/DoD-FORMS/DD_FORM_250_PDF_TEMPLATE_3635/ http://everyspec.com/DoD/DoD-FORMS/DD_FORM_250_PDF_TEMPLATE_3635/

3.1 General

The requirements of this contract shall be performed in accordance with the awarded contract and its included documents.

3.2 Lead Time Schedule

The lead time schedule must not exceed 24-months after receipt of order.

3.3 Period of Performance

The Delivery Schedule is not the Contract Period of Performance. The Contract Period of

Performance may extend past the Delivery Schedule to allow for contract administration. The

Period of Performance will be listed on the Contract award documentation Standard Form 1449

Solicitation/Contract/Order for Commercial Items or Optional Form 347 Order for Supplies and

Services.

3.4 Performance Location

The primary place of performance will be at the Contractor’s facility.

3.5 Status Meetings

The Contractor point of contact shall be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. (Deliverables as needed)

3.6 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this

SOW, the Contract, and its terms and conditions. The Contractor shall not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the Contract.

If the Contractor chooses to take such direction, they do so at their own risk.

3.7 Invoicing- Electronic Submission of Payment Requests

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

Prior to the submission of the electronic payment requests, the contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements in accordance with the SOW, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

A request for payment is proper if it includes the items required by the clause at FAR 52.212-

4(g) Invoice. If a request for payment does not include all the items required by the clause and the information listed below, or any information is inaccurate, then the request is not proper and shall be returned to the Contractor with a statement of the reason(s) it is not proper.

Each invoice shall at a minimum contain the following information.

a. Invoice Date

b. Invoice Number NOTE-The USCG current financial system will not process a vendor’s invoice if the invoice numbers have been previously used and approved, EVEN if they are for separate contracts/purchase orders/task orders. Recommend you use a non-repetitive numbering system. Optional, can start invoice with Country code, LE-P-SAG 0001 or

SAG0001 for Lebanon as an example

c. Contract and Delivery/Task Order Number 70Z02324C92200004

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name Micha Wisniewski

h. Contracting Officer’s Representative’s (COR’s) Name Ilvin Soto

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: IRC CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award shall be clearly labeled with “FINAL

INVOICE.”

The Contractor shall email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact (listed below). Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

Contractors shall submit proper payment request invoices associated with this award through the

Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

https://www.ipp.gov/

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

• The first email will have the IPP Logon ID and a link to the IPP application.

• A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Upon your companies SAM.gov point of contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information:

Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-3907), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

• For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

• For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

• The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov o The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

• On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

• Web-based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection.

3.8 Government Points of Contact

Contracting Officer

Micha Wisniewski

Email: Micha.A.Wisniewski@uscg.mil

Phone: (401) 447-2984

Contract Specialist

Dennis Kokoskie

Email: Dennis.S.Kokoskie@uscg.mil

Phone: (410) 430-3107

Program Manager

Karl Harris

Email: Karl.A.Harris@uscg.mil

Phone: (571) 613-1938

Contracting Officer Representative

Ilvin Soto

Email: Ilvin.Soto2@uscg.mil

Phone: 202-495-8466

In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Bowhead Program Management & Operations LLC.

6564 Loisdale Ct Ste 900

Springfield, VA 22150

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel)

Email: Klara.Cali@uscg.mil

Phone: 202-475-3045

Invoice Documentation Copy Only:

Charolette Brown (non-Government personnel)

Email: Charlotte.R.Brown@uscg.mil

Phone: 202-475-3027

In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firms are required to sign a

Non-Disclosure Agreement, confirming that any and all information received shall neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the Contracting Officer has authorized such disclosure in advance and in writing. The Contracting Officer shall obtain copies of these agreements and ensure that they are properly executed.

4 REQUIREMENTS

4.1 General

The Contractor shall source and procure the item(s) listed on Attachmenbt II Price schedule and prepare the items for shipment as per § 5 Packaging, Shipping, and Delivery.

4.2 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor shall bear all costs associated with recommending and offering substitutions. The substituted part shall be a form, fit, function replacement for the originally proposed component. The Contractor shall provide a minimum of 30 days’ notice, from date of award, of any equipment substitution. The Contractor shall submit written documentation demonstrating form, fit and function to the Contracting Officer. The Contracting Officer shall approve all equipment substitutions.

4.3 Material Inspection and Acceptance

Inspection and Acceptance must be conducted on the vessel unless otherwise mutually agreed upon by the Contractor and the COR. The COR or a Government Representative will witness the inspection and acceptance conducted by the Contractor. The Contractor must perform the inspection and document the results on a DD-250. The results must include any deficiencies disclosed during the inspection. The USG’s signature on the DD-250 is acknowledgment that the materials and/or services have been inspected. The materials and/or services listed on the form as mailto:Klara.Cali@uscg.mil mailto:Charlotte.R.Brown@uscg.mil mailto:Charlotte.R.Brown@uscg.mil accepted, conform to the contract requirements. Those listed as rejected do not conform and may not be delivered, except as authorized under the “Remarks” section of the form.

The USG’s formal acceptance of items provided, must be conducted prior to DTS shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to the DTS Shipper.

5. PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products. Contractor shall maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing

Packaging includes packing, preservation, and other procedures designed to protect materiel from damage or deterioration while in transit or in storage. The Contractor shall prepare the material for shipment in accordance with SAMM, § C7.8 Packaging and Marking.

5.2.1 The Contractor shall preserve, pack and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets shall enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect materiel against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The contractor shall divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches shall be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling shall include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped shall be marked appropriately according to all local, state, and Federal Government law.

5.3 Marking

The Contractor shall mark all shipments under this contract in accordance with SAMM, § C7.8.2

Marking in addition to the following with the following information:

Contract No. 70Z02324C92200004

Foreign Military Sales (FMS) Case Designator GU-P-BAA

For DTS shipments, “This shipment is authorized for export pursuant to 22 CFR

126.6(a), under FMS case GU-P-BAA.

The U.S. Government point is:

Primary Point of Contact

Karl Harris

Email: Karl.A.Harris@uscg.mil

Phone: (202) 475-3025

Alternate Point of Contact

Klara Cali

Email: Klara.Cali@uscg.mil

Phone: (202) 475-3045

5.3.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims, or prevent U.S. customs clearance.

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.5 Shipping Documentation

All shipping tracking information and shipping documents shall be provided to the USCG POCs listed above. These documents shall include, as applicable, Commercial Bill of Lading (BL), DD

Form 250, Packing Slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, etc. (Deliverable)

5.5.1 The Contractor shall prepare hazardous cargo, if applicable, in accordance with reference

2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the Secretary of Transportation or

International Maritime Organization (IMO) to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per US

Coast Guard regulations. A Shipper’s Declaration for Dangerous Goods (SDDG) shall be completed for the any Hazardous cargo.

5.6 Transportation

The Contractor shall prepare the shipment in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 Transportation. The Contractor shall provide the following transportation services. The contractor will not be responsible for Customs clearance, nor any fees associated with the process. The contractor will be provided with in-country POC and shipping address.

5.6.1 Defense Transportation System (DTS)

DTS is the portion of the worldwide transportation infrastructure that supports Department of

Defense (DoD) transportation needs. The Government will coordinate DTS shipping upon completion of the complete material inspection acceptance and receiving report.

5.6.2 The contractor shall provide necessary characteristics (e.g., weight, dimensions) of the items/shipment as required by the USG to make the required arrangements for shipping. The

USG will coordinate the arrangement for onward movement to the final destination. The

Contractor shall be present during the DTS shipper pick up and transfer of custody. A copy of the DHS Form 700-21 shall be included with the packaging list.

6 WARRANTY AND DOCUMENATION

6.1 Documentation

The Contractor shall provide any commercially available manufacturing documentation.

6.2 Warranty

The Contractor shall provide any commercially available warranty documentation to allow the

Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor directly for warranty claims or service.

6.2.1 The Contractor shall assist the recipient country with warranty claims with the OEMs should there be a need. The Contracting Officer will resolve any disputes.

(End of SOW)