Attachment I Statement of Work.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

FOR

Venue Space for Department of Homeland Security, Women in Law Enforcement, Joint Recruiting & Hiring Event

1.0 GENERAL

The Department of Homeland Security (DHS) plans to host a Women in Law Enforcement (WLE) Department-wide Recruiting and Hiring Event August 21-24, 2023.

1.1 BACKGROUND

DHS intends to conduct a DHS is Hiring Women in Law Enforcement department-wide large scale recruiting and hiring event August 21 – 24. 2023, in Dallas/Fort Worth, Texas to recruit critical law enforcement positions.

We chose Dallas/Fort Worth as it has the highest concentration of DHS law enforcement vacancies and more than 200,000 women veterans reside in the area. Based on previous successes, DHS will conduct a large-scale recruitment and hiring event that will leverage existing human resources (HR) flexibilities, and enable hiring managers to interview and select exceptional candidates during the two-day event. By having Human Resources (HR) and security representatives from each of the Components present, candidates will be able to receive tentative job offers and initiate the security clearance process before they leave the hiring event. This can reduce time-to-hire six to eight weeks, increasing the chances that we will be able to acquire critical talent before they move on to other job opportunities.

The event is being conducted in direct support of the Secretary’s priority to recruit and retain 30% of women new hires in to law enforcement positions by 2023.

1.2 SCOPE

The DHS Office of the Chief Human Capital Officer (CHCO) seeks to obtain facility space to accommodate over 4,000 applicants for Department-wide vacancies and over 350 DHS employees including hiring managers, as well as HR, Security, Information Technology and Component front-line personnel. To accommodate the hiring event requirements, the facility must be able to provide the required venue space, furniture (limited), AV and security support.

1.3 OBJECTIVE

DHS OCHCO intends to conduct a large scale two-day event that will use Direct Hire and other special hiring authorities in order to leverage existing human resources (HR) flexibilities and enable hiring managers to interview and hire exceptional candidates non-competitively during the event.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall provide a conference facility that meets and includes the technical requirements outline below:

2.1 TASK ONE. Venue/Space Setup

• One large demonstration area which must be able to accommodate over 1000 attendees and multiple vehicles that may be 203 inches length, 96 inches wide, 136 inches height, and an estimated 11,000 lbs.

• One large room to set up interview area with up to 40 interview cubes made of pipe and draping or soft walled

• One large room to provide for the HR and security processing for candidates offered a tentative job offer, who will need to initiate their security paperwork

• Up to five additional breakout areas for workshops, panels, briefings, and communications areas.

• Designated bathrooms for DHS Hiring Event Use Only.

2.2 TASK TWO. Technology Requirements for Internet Capability

• Ability to provide Premium exhibitor WiFi (5MB/5MB) (30 MB Total), and Public

Access Room Blackout (capability to turn off WiFi)

• Internet capability compatible with an additional CISCO ASR 1004 Router to support:

o a minimum of 20 outlet drops throughout venue to support exhibitor requirements.

o Internet accessibility for 150 laptops to access USAJobs for the application center being established for candidates to find and apply to current job opportunities.

o Internet accessibility for 20 laptops to support interview scheduling on-site during day of event.

2.3 TASK THREE. Audio Visual

Audio visual equipment and support services for the event to include, but not limited to:

• Demonstration Area o 2 – Large screens & projectors o 12 or more display monitors o 2 Podium microphones o 2 Wireless lavaliers o Laptop audio interface o Audio mixer o 4 Powered speakers with stands

• Breakout Rooms (per room as needed) o 1 Screen & Projector o Cue slide advancer/wireless presentation remote o Powered speaker with stand o 2 Wireless lavaliers o 2 Handheld microphones o Laser pointer

• Stage Area for panel sessions o 1 Large screen & projector o 2 Podium microphones o 6 Wireless lavaliers

Additional requirements include technical support and any additional equipment, wires and cables, as needed.

2.4 TASK FOUR. Security

Overnight security will be required in the exhibition hall and throughout the event. DHS and the contractor will work together to determine requirements.

3.0 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed August 21 – 24, 2023.

4.0 PLACE OF PERFORMANCE

The primary place of performance will be in the Dallas/Fort Worth, Texas metropolitan area.

5.0 HOURS OF OPERATION

Hours of operation include:

• August 21, 2023 – 9:00 am – 8:00 pm – Set up

• August 22, 2023 – 8:00 am – 8:00 pm - Event

• August 23, 2023 – 8:00 am – 8:00 pm – Event

• August 24, 2023 – 8:00 am – 5:00 pm – Clean up

6.0 INVOICE SUBMISSION INSTRUCTIONS

Invoices shall be prepared per FAR 52.212-4(g) “Commercial Terms and Conditions – Commercial Items. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

A. Contractor Invoice

• Cover sheet identifying DHS;

• Task Order Number;

• Modification Number, if any;

• UEI Number;

• Month services provided

• Contract Line Item Number (CLIN) and Accounting Classifications

• CLIN and description for each billed item.

• Any additional backup information as required by this contract.

• ATTN: DHS/MGMT/OGC

B. The contractor shall submit invoices monthly.

C. CLIN and description for each billed item.

D. Any additional backup information as required by this contract.

E. The Contractor shall submit the invoice electronically to the address below:

E-mail: InvoiceMGT.Consolidation@ice.dhs.gov

F. Simultaneously provide an electronic copy of the invoice to the following individuals at the addresses below:

E-mail: Contracting Officer - Paula Nusbaum (Paula.Nusbaum@hq.dhs.gov) Contracting Officer Representative (COR) - TBD

The contractor shall submit invoices to the email addresses above. Additionally, the contractor shall prepare and submit a sufficient and procurement regulatory compliant invoice and receiving report for technical certification of inspection/acceptance of services and approval for payment.

The contractor shall attach back up information to the invoices and receiving reports substantiating all costs for services performed. The receiving agency’s written or electronic acceptance by the COR and date of acceptance shall be included as part of the backup documentation.

If the invoice is submitted without all required back up documentation, the invoice shall be rejected. The Government reserves the right to have all invoices and backup documentation reviewed by the Contracting Officer prior to payment approval.