Attachment I Statement of Work.pdf

STATEMENT OF WORK

(Tunisia (QE-P-LBD) SAROPS)

(30 July 2020, Version 1)

1.0 INTRODUCTION

1.1 Background

The United States Coast Guard’s Foreign Military Sales Program has implemented the Letter of Offer and Acceptance QE-P-LBD between the United States Government and the country of Tunisia. This Foreign Military Sales case has a requirement to procure software subscriptions for the Search and Rescue Optimal Planning System (SAROPS) and ten (10) ARCGIS Licenses in support of SAROPS.

Provision of these items will help the Tunisian Naval Forces to maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S.

Government.

1.2 Scope

The scope of this requirement is the procurement of Information Technology (IT) support and three (3) years of subscriptions. For the term of this SOW, USCG may test and integrate the products listed in the below tables with SAROPS for delivery to Tunisia as the product end user for Tunisia's in-country use.

Products – Base Year Material Qty Product License Term 87413 10 ArcGIS Desktop Basic Concurrent Use Perpetual licenses 171400 1 EDS Data Annual subscription

Products – Year 2 Material Qty Product License Term 87194 1 ArcGIS Desktop Basic Concurrent Use Primary Maintenance Annual subscription 87195 9 ArcGIS Desktop Basic Concurrent Use Secondary Maintenance Annual subscription

Products – Year 3 Material Qty Product License Term 87194 1 ArcGIS Desktop Basic Concurrent Use Primary Maintenance Annual subscription 87195 9 ArcGIS Desktop Basic Concurrent Use Secondary Maintenance Annual subscription

2.0 GOVERNMENT TERMS, DEFINITIONS AND REFERENCES

2.1 Terms and Definitions

COR - Contracting Officer’s Representative FMS - Foreign Military Sales GFE - Government Furnished Equipment

GFI - Government Furnished Information GFP - Government Furnished Property KO - Contracting Officer KS - Contract Specialist LOA - Letter of Offer and Acceptance OEM - Original Equipment Manufacturer POP - Period of Performance SOW - Statement of Work USCG - United States Coast Guard

3.0 GENERAL INFORMATION

3.1 Period of Performance

The POP will be three (3) years in length.

3.2 Place of Performance

The primary place of performance will be at the Contractor’s facility.

3.3 Travel

Travel is not anticipated on this contract.

3.4 Government Furnished Information

The Government will provide the following information to the Contractor for work required under this SOW:

• Delivery location descriptions

3.5 Contractor Furnished Property

The Contractor shall furnish all facilities, materials, equipment, supplies, information, property and services necessary to fulfill the requirements of this SOW, except for the GFI specified in this SOW.

3.6 Kick-Off Meeting

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR no later than five (5) business days after the start of the POP. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of the statement of work and review the Contractor's production schedule. The Kick-Off Meeting will be held at the Government’s facility: U.S. Coast Guard Headquarters Building at 2703 Martin Luther King Jr. Ave, SE Washington, DC 20593. The Contractor is not required to be physically present, attendance by conference call is acceptable.

3.7 Status Meetings

The Project Manager shall be available to meet with the Contracting Officer and COR upon request within two business days to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility or at other facilities and by other means (i.e. via telephone) mutually agreed upon by the contract parties.

3.8 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this SOW, the Contract and its terms and conditions. The Contractor shall not take direction from any representative of the recipient country of Tunisia nor any other USCG personnel which alters the requirements of this SOW, price, delivery date or any other term and condition of the Contract. If the Contractor chooses to take such direction, they do so at their own risk.

3.9 Points of Contact

COR

Anjulie Haynes, Anjulie.N.Haynes@uscg.mil, (202) 475-3068

KO

Devin J. Fitzpatrick, Devin.J.Fitzpatrick@uscg.mil, (202)-549-8237

KS

Micha Wisniewski, Micha.A.Wisniewski@uscg.mil, (410)-590-7194

4.0 REQUIREMENTS

4.1 ArcGIS

The Contractor shall procure and deliver three (3) subsequent one (1) year ArcGIS subscriptions suitable for Tunisia’s maritime Area of Responsibility (AOR), including help desk support. The Contractor is responsible for delivering software items electronically and in hardcopy form to the Contracting Officer’s Representative (COR) unless otherwise specified by USCG representatives. The media on which the Contractor may deliver the licenses may be via CD, DVD, or USB flash drive, or another commonly accessed electronic medium. The Contractor shall track the status of the delivery, providing a status to the COR no later than fourteen (14) days after award. Should any issues arise precluding the Contractor from meeting the delivery schedule herein for any item(s), the Contractor shall notify the COR immediately.

The Contractor shall ship all material to the specified delivery location at one time.

Testing and integration of the ESRI Products conducted by the USCG for SAROPS program is subject to ESRI's Master Agreement Products Only (E204), a copy of which is found at http://www.ESRI.com/legal/software-license and available in the installation process requiring acceptance by electronic acknowledgment ("Master Agreement"). USCG will transfer the ESRI Products integrated within SAROPS to Tunisia. License terms and conditions covering Tunisia’s use and access of ESRI Products is subject to a separate agreement entered into by Tunisia, ESRI, and ESRI’s mailto:Devin.J.Fitzpatrick@uscg.mil mailto:Micha.A.Wisniewski@uscg.mil local distributor. Tunisia and ESRI’s local distributor will sign ESRI’s standard license agreement so the Contractor’s may deliver ESRI Products to the USCG.

ArcGIS Desktop Basic is commercially available off the shelf software product manufactured by ESRI, which shall be provided electronically to USCG in commercial format. If licenses to ESRI products are no longer supported by the Contractor, the Contractor shall notify USCG of the event. Contractor shall deliver ArcGIS software to include license files and product keys to activate and access software and data services, to the USCG POC within thirty (30) days from the date that the ESRI license agreement is signed by Tunisia, Contractor’s distributor, and Contractor. ESRI Products are provided with restrictions pursuant to the Master Agreement. USCG will transfer the ESRI Product as an integrated component of SAROPS to Tunisia, together with a copy of the license agreement signed by ESRI, ESRI’s local distributor, and Tunisia.

For ESRI Products, the Contractor shall provide standard maintenance and technical support. Maintenance and technical support for ESRI product licenses delivered to Tunisia by USCG shall be conducted by ESRI’s in-country distributor. Some of the ESRI Products will no longer be commercially offered or may no longer be available.

USCG and Tunisia may continue to use the ArcGIS Desktop, but support and upgrades for older products may not be available. Maintenance and maintenance availability of products shall be subject to each item’s Product Life Cycle Support Status, which can be found at http://support.ESRI.com/en/content/productlifecycles, by selecting the product type and clicking the Product Life Cycle Support link for specific product plans. Contractor’s Product Life Cycle Policy, available at http://help.arcgis.com/en/shared/product-lifecycle/ProductLifeCycle.pdf, defines the support phases and overall support plans. Primary maintenance subscriptions include twelve (12) months of technical support for one (1) authorized caller and updates for one (1) license. Primary maintenance is applicable to the first software license. For example, the first of every ten (10) ArcInfo license and/or its extensions that is required is considered a primary license (i.e. copies, 1, 11, 21, 31, and so on) provide software updates, but technical support is covered under primary maintenance and is typically applied to the additional nine (9) software licenses of every ten (10) licenses.

Secondary maintenance subscriptions provide software updates but technical support is covered under primary maintenance and is typically applied to the additional nine

(9) software licenses of every ten (10) licenses. However, Licensee may choose to have any combination of primary and secondary maintenance subscriptions, as long as a minimum ratio of one (1) primary to nine (9) secondary licenses is maintained.

For example, Licensee may choose to have additional primary maintenance subscriptions to acquire additional primary maintenance benefits such as complimentary ESRI User Conference registrations or added authorized callers.

4.2 Environmental Data Server (EDS) Subscription

The Contractor shall procure and deliver three (3) subsequent one (1) year EDS subscriptions suitable for Tunisia’s maritime Area of Responsibility (AOR), including help desk support. The Contractor is responsible for delivering software items electronically and in hardcopy form to the Contracting Officer’s Representative (COR) unless otherwise specified by USCG representatives. The media on which the Contractor may deliver the licenses may be via CD, DVD, or USB flash drive, or another commonly accessed electronic medium. The Contractor shall track the status of the delivery, providing a status to the COR no later than fourteen (14) days after award. Should any issues arise precluding the Contractor from meeting the delivery schedule herein for any item(s), the Contractor shall notify the COR immediately.

The Contractor shall ship all material to the specified delivery location at one time.

Testing and integration of the RPS Group, Inc. Product conducted by the USCG for the SAROPS program is subject to the RPS Group, Inc. license agreement. USCG will transfer the RPS Group, Inc. Product to the country of Tunisia as the end user together with a copy of the RPS Group, Inc. license agreement.

RPS shall provide specific, relevant, regional environmental data where the SAROPS program will be utilized. The data products shall cover the geographic region’s area of operations AOR and be combined with the annual RPS Product subscription. RPS shall provide information for all data products included in the country-specific package. Information shall include a list and description of all data products. Within five (5) days from the Effective Date of this SOW, RPS will deliver key codes to the USCG to activate and access the RPS Products. Delivery will be made to the USCG POC. Commercial data is provided with restrictions pursuant to the RPS license agreement. ESRI is not responsible for RPS’s Product performance and is not responsible for RPS’s license agreement terms and conditions. Maintenance and technical support for RPS Products will be conducted directly by RPS from its domestic U.S. location(s) to USCG and to Tunisia, as applicable. ESRI is not responsible for ensuring RPS Product maintenance or tech support. RPS is not a subcontractor of ESRI. ESRI assumes no liability with respect to RPS Product performance, license, or maintenance under this SOW. ESRI shall pay RPS product price within forty-five (45) days from ESRI’s receipt of payment from the USCG.

4.3 Shipping and Delivery

The Contractor shall provide shipping & handling (2 day delivery) for all items to the COR unless otherwise specified. The Contractor shall ship via a means that can be tracked by item number and provide this tracking information to the USCG POC at the time of shipment. The USCG will provide the foreign country with copies of these files and keys via CD or other medium that is commonly used to transfer electronic files. The Contractor will provide all delivery order items, to include license files and product keys to activate and access software and data services, within thirty (30) days of contract award to the USCG COR unless otherwise specified. The Contractor shall provide a DD250 to the USCG POC after the delivery of all items have been verified.

4.4 Warranties

Not Applicable.

4.5 Documentation

The Contractor shall provide all publications, manuals, EDS data package descriptions, and any other documentation associated with the items in English. If other languages are available that are applicable to the foreign nation receiving any items, the Contractor will include the documents in the foreign language as long as there are no cost implications.

The Contractor shall provide all publications, manuals, RPS Product data package descriptions, and any other documentation associated with the items in paragraphs 1.2, 4.1, and 4.2 in English. If other languages are available that are applicable to the foreign nation receiving any items in paragraphs 1.2, 4.1, and 4.2, the Contractor shall include the documents in the foreign language as long as there are no cost implications.

4.6 Inspection and Acceptance

The Contractor shall prepare and provide DD-250(s) to the USCG COR for review and signature. Inspection shall be considered complete when provided software is successfully loaded and operational.

4.7 Invoice and Payment

After the USCG COR accepts the asset(s) by signing the DD-250(s), the Contractor can submit a proper invoice with supporting documentation (as required) in accordance with the following instructions:

(a) All information set forth in FAR Clause 52.212-4(g) must be included in an invoice for it to constitute a proper invoice.

(b) An original invoice shall be submitted to the payment office designated below, and a copy shall be sent to the Contracting Officers Representative and Contract Specialist (with all applicable support documentation). Supporting documentation shall include a copy of signed DD-250(s) associated with items being invoiced for and for any travel charges an itemized break down of all travel costs with receipts for any cost of $75 or greater. Each invoice shall contain the following information:

Contract and Delivery/Task Order Number:

70Z02320PPQE00400

Contracting Specialist Micha Wisniewski

Micha.A.Wisniewski@uscg.mil

Contracting Officer’s Representatives:

Anjulie Haynes Anjulie.N.Haynes@uscg.mil

USCG POC:

Anjulie Haynes Anjulie.N.Haynes@uscg.mil Case Manager, Foreign Military Sales U.S. Coast Guard, CG-922

(202) 475-3068

Invoice Routing Code (IRC): 9123

Annotate on the invoice whether the contractor represents a small business for accelerated payment purposes.

Attachments (if applicable): All supporting documentation, including but not limited to: signed timesheets, completion reports, and receipts.

(c) Each invoice shall be submitted to the designated billing office via the following modes:

FINCEN Website invoice receipt form:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file. A maximum of approximately ninety-nine (99) .pdf pages may be submitted at a time.

(d) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received on the latter of:

i. For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

ii. For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

iii. The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless— mailto:Micha.A.Wisniewski@uscg.mil mailto:Anjulie.N.Haynes@uscg.mil http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

a. The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b. A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

iv. On the date placed on the invoice by the contractor, if/when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

v. On the date of delivery, if/when the contract specifies that the delivery ticket may serve as an invoice.

(e) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice. Payment inquiries and status may be obtained at the following website:

https://www.fincen.uscg.mil/secure/payment.htm https://www.fincen.uscg.mil/secure/payment.htm