Attachment I - Statement of Work.pdf

Replace PALMS Roof 541-23-206

01/25/2022

TABLE OF CONTENTS

SECTION TITLE

1.0 SCOPE OF WORK

2.0 GENERAL

3.0 DOCUMENT SUBMISSION SCHEDULE

4.0 SUBMISSION REQUIREMENTS

5.0 CONSTRUCTION PERIOD SERVICES.

1.0 SCOPE OF WORK

1. The Architect/Engineer (A/E) shall provide all Construction Documents, Construction Administration Services, Technical Specifications, and Cost Estimates, for the project at the Louis Stokes Cleveland VA Medical Center.

2. The project will provide a reroof of the “PALMS” building. The roof surface (located above the building’s Second Floor) is approximately 14,320 Square Foot.

3. The project will include determination of acceptable roofing system on existing structure and replacement of proper roof to wall flashing and through wall flashing. Project will require a design solution for a known issue with the base flashing at the penthouse perimeter. The goal of the project is to install a durable watertight roof system with protective covering.

4. Project will include destructive testing of existing to determine extent of repair. Roof subconsultant shall be included in AE design fee to aid in development of project.

5. Project shall include limited Mechanical and Plumbing for coordination of existing conditions and verification of abandoned stack vents and other equipment.

6. A/E shall develop construction documents for bidding. The amount of $765,000 is available for construction and all design fees.

7. Design shall comply with applicable sections of the Technical Information Library on the Office of Construction and Facilities Management (CFM) website www.cfm.va.gov in addition to NFPA, OSHA, ANSI, JCAHO, VA Standards and other applicable Federal, State and Local code requirements. A/E will be responsible for complete functional design and provide bidding documents meeting those requirements.

8. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E, including any necessary adaptations. VA HVAC Design Manual, VA Sustainable Design and Energy Reduction Manual, and, ASHRAE Standard 90.1-2016, shall apply to specific design requirements. Refer to Contracting & Architect/Engineer Information and Technical Information Library on the CFM website www.cfm.va.gov for specific document and submission requirements.

9. The A/E shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission for Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

10. LEED® Certification and enhanced commissioning are not required for this project; however, energy efficient design and use of green building materials is encouraged.

11. Project Schedule is 90 days from date of notice to proceed to complete Investigative Report, Construction Documents, Technical Specifications, and Cost Estimate of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract.

2.0 GENERAL

1. The A/E shall prepare all necessary documents. Minimum submission requirements of each phase are outlined in the “A/E Design Submission Requirements” document, which can be obtained from the VA http://www.cfm.va.gov/ http://www.cfm.va.gov/

COR and is attached to this document. Information within this SOW shall take precedence over conflicting information of the A/E Design Submission Requirement document.

2. The VA will make available the design criteria, and CAD (or Revit if available) files of the existing space.

The AE may scan and or copy these documents at their own expense. The drawings are not to be expected accurate in all respects, the A/E is to field verify all features affecting the project.

3. A/E discussion with the VA Medical Center personnel concerning requirements will be arranged by and participated in by appropriate Engineering and VISN Contracting personnel. The A/E shall participate, when required, with the appropriate Project Chief and Project Engineer and other Services in review of project scope, design review comments, etc.

4. In each submission, the A/E shall re-submit a complete progress set, revised according to prior review comments made by the VAMC. The A/E is to respond in writing addressing each VA comment documenting action to be taken.

5. The A/E shall pay particular attention that during the construction document stage, plans are not subject to change at the request of the VA Medical Center staff without the approval of the Chief of Engineering Service and the VISN Contracting Officer.

6. The A/E shall develop the project utilizing Revit Version 2010 or later. Digitized/scanned plans will not be accepted.

7. Master Construction Specifications are available at the VA website http://www.cfm.va.gov/til/spec.asp in Microsoft Word format. The A/E shall provide as part of their service edited specifications to the VAMC for incorporation into the VA Bid Package.

9. All work shall be coordinated with current and upcoming projects to prevent duplication of effort. The VA will provide information regarding upcoming projects that may require coordination.

10. The floor plans for the Structural, Mechanical, Plumbing, and Electrical shall be at the same scale as the architectural drawings to facilitate checking.

11. The VA has ownership of the rights at the date of Closeout Submittal to all CAD\Revit files and facility data developed for the Project. The VA may make use of these following any deliverables.

12. There will be a total of (3) design meetings at 1 hour each.

3.0 DOCUMENT SUBMISSION SCHEDULE

1. The first submission is to be a Statement of conditions Report and shall be submitted within (30) days after contract notice to proceed. This submission shall include:

a) Statement of Conditions Report (2) sets bound.

b) Existing drawing identifying all roof accessories, ductwork, and etc.

c) Existing drawing keyed to photos.

d) Report of findings from destructive testing.

e) Report of built items needing repair and/or replacement.

f) Recommendations for roof system and repairs.

g) Preliminary equipment and materials cutsheets of proposed new work.

h) Budgetary cost estimate and Scope of Work.

i) Phasing plans and 2 deduct bid alternates (20% of construction budget).

j) Drawing files on CD – Revit and PDF.

2. There will be a (5) day VA review period of the submission.

3. The second submission is to be a 95% Construction Document Submission and shall be submitted within (30) days after VA approval and comments on the first submission (60 days after contract notice to proceed). This submission shall include:

a) Construction drawing prints (2) sets ½ size (15x21).

b) Edited specifications on CD – no hard copy required.

c) Preliminary cost estimate.

d) Scope of work.

e) Phasing plans and 2 deduct bid alternates (20% of construction budget).

f) Drawing files on CD – Revit and PDF.

http://www.cfm.va.gov/til/spec.asp

4. There will be a (5) day review of the 95% construction document submission by VAMC.

5. The third submission is to be the Final Construction Document Submission and shall be submitted within (20) days after VA approval and comments on the Design Development submission (80 days after contract notice to proceed). This submission shall include:

a) Construction drawing prints (2) sets ½ size (15x21).

b) Edited specifications (2) hard copies.

c) CD containing Revit Files, Microsoft Word and PDF documents.

d) Detailed final cost estimate.

e) Phasing plans and 2 deduct bid alternates (20% of construction budget).

6. If there are any comments from Contracting or Legal/Technical they are to be incorporated by the A/E within 5 business days of receipt. All drawings and specs will then be re-issued as Bid Issue with a new date. Drawings shall be issued with quantities noted below. If there aren’t any Contracting, or Legal / Technical comments, then the Final Issue will be used as is for Bidding. The A/E will provide the documents listed below less the quantities already submitted for the Final Submission.

7. The Bid Issue submission shall include:

a) Construction drawing prints (2) sets ½ size (15x21).

b) Edited specifications (2) hard copies.

c) CD containing Revit Files, Microsoft Word and PDF documents.

d) Detailed final cost estimate.

e) Phasing plans and 2 deduct bid alternates (20% of construction budget).

4.0 SUBMISSION REQUIREMENTS

1. Drawings

a) Minimum submission requirements of each phase are outlined in the “A/E Design Submission Requirements (PG-18-15)” document, which can be found at www.cfm.va.gov/til/aeDesSubReq.asp

b) Submit 1/8" scale design drawings for each area showing all roof accessories, plant material, layout, roof areas, and surrounding existing conditions.

c) Sections and Details shall be submitted at an enlarged scale sufficient to show information being described.

d) Alternates for the project shall be clearly identified on all drawings affected and by all disciplines.

2. Specifications

a) Final specifications shall be submitted with the 95% submission for Contracting Legal Technical

Review.

b) When the drawings and specifications are nearing completion, the A/E shall furnish the VA with a brief description of work for inclusion in the Invitation for Bids.

c) Final specifications shall be accompanied by a list of Sole Sourced items along with reason for the selection. The AE shall also include a list of Brand Name or Equal listings from the drawings and specifications. These shall be separate files and not bound into the specifications.

3. Cost Estimating

a) Cost estimates shall be developed as the drawings progress and be revised with each drawing submission. Requirements for preparation of the estimate can be found on the CFM website, http://www.cfm.va.gov/cost/.

http://www.cfm.va.gov/cost/

4. Phasing

a) Present proposed phasing plans for alteration projects if construction will affect appropriate patient care and services. Phasing plans shall be presented for all disciplines and in the same format.

b) Identify items/areas for bid deduct alternate, including estimated cost.

c) Phasing of project shall be developed to minimize disruption to Medical Center's operation. Also, coordinate with any present or future projects.

5.0 CONSTRUCTION PERIOD SERVICES

1. Contract Procurement

a) Attend contractor's Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required.

b) Attend (1) pre-construction meeting, after award of construction contract, and additional site visits as noted below.

2. Submittal Review

a) The A/E firm shall review all construction materials and equipment and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within (5) calendar days after receipt.

b) The A/E firm shall review and respond to all RFI’s within 5 business days.

3. Site Visits (In addition to visits listed in ‘Contract Procurement’ above)

a) Attend (4) 4-hour site inspections held at the 25%, 50%, 75%, and final inspection of project.

b) Attend (2) 2-hour site visits when requested by the VAMC contracting officer to review and/or answer technical questions regarding site conditions needing resolution.

c) The A/E shall visit the site at the request of the Contracting Officer to answer technical questions and/or provide clarification to documents due to errors or omissions at no cost to the government.

These meetings will not count for meetings noted in item 1 and 2 above.

4. As Built Drawings

a) The A/E shall modify design drawings based on marked drawings supplied by the contractor and are to be verified by the A/E in field. Final drawings shall include all addenda and Bulletins issued by the VA and the A/E during construction. The changes shall be incorporated into the Revit files with the revision documented on the title block as appropriate with changes clouded. The A/E is to reformat the drawings based on the VA BIM standards before final submission. The required standards can be found at www.cfm.va.gov/til/projReq.asp. Electronic .pdf and .rvt files of the drawings are to be submitted to the COTR on CD. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated.

- - - END OF SCOPE - - -