Attachment I - Statement of Work 26 Dec 19.pdf

STATEMENT OF WORK

(SOW)

26 December 2019

General Information Fort Jackson has facilities that utilize various types of openings (doors) that require maintenance and repair on an “as needed” basis. These doors vary in size and type as required for the proper function of that facility. Various types of facilities include vehicle maintenance, facility maintenance, range maintenance, dining facilities (DFACs), vehicle storage, administration and warehousing. Maintenance and repair is required when these doors malfunction in some way. Some doors have automatic openers, guide tracks, sensors, and may include regular doors, roll up doors, sliding track doors and entry way doors. Additionally some doors may function as automatic handicap accessible doors. A specific quantity of doors is not known as every facility includes doors that may require maintenance and repair.

However, this contract is mainly reserved for doors that require special expertise like automatic opening doors. Specific manufacturers of these doors vary and represent a wide array of engineering design and functional technology. Repair and maintenance of these doors may require specific training and expertise. This Statement of Work (SOW) represents maintenance and repair that is required to restore these various doors to a “like new” condition and/or may require replacement with “all new” door systems. Often doors function as part of a system that is specific to the mission taking place in the facility. Historically, this service has been supported through a contract. Service calls have averaged two to three per month.

The contractor will also do semi-annual Preventative Maintenance on ten (10) overhead doors at Building 2602, 23 overhead doors at Building 2603 and 20 overhead doors at Building 2604.

Part 1.1 Descriptions The contractor shall provide all personnel, equipment, tools, materials, supervision, other items, and non-personnel services necessary to perform overhead door maintenance and repair as defined in this SOW. The contractor shall perform to the standards in this contract.

Part 1.2 Background Currently Fort Jackson accomplishes overhead door maintenance and repair through a contract mechanism. This SOW is required because the current contract is expiring.

Part 1.3 Objectives

Contractor shall furnish labor and materials required to restore failing doors to a fully functional condition.

Contractor shall furnish labor and materials required to replace failed doors as originally intended for the functional use of the facility.

If parts are found to be failing or need replacement, the contractor will submit a proposal for pre-approval to the Contracting Officer’s Representative (COR) before performing the repair work.

Part 1.4 Scopes The contractor shall provide all tools, labor and parts for overhead door maintenance and repair. Service includes but is not limited to replacement and repair, of the following as required:

Automatic door openers

Automatic door transmitters

Electrical systems needed for automatic operation

Motor operators, gear boxes and other various parts of motor systems for automatic Operation

Cables used to raise and lower doors Guide tracks for door travel

Ropes and chains used to manually raise and lower doors

Door panels

Whole door systems made out of steel, wood, vinyl or a combination thereof

Various brackets, guides, rollers, slats and other parts needed for proper operation Switches, limiters, and actuators

Any new louvers or panels installed must match or closely match the existing color as the original louver or panel

Any other various equipment necessary for a functional door system

Part 1.4.1 Preventative Maintenance

Semi-annually inspect, service, and adjust section condition, door alignment, springs, switches, limiters, actuators, safety edges, motors, chains, hoses, track fasteners, hangers, belts, brakes, clutches, sprockets. Inspect and lubricate rollers, bearings, springs, chain hoist, and roller chains.

Tighten any bolts and fasteners. Perform any other preventative maintenance services recommended by the manufacturer. A checklist will be utilized listing all activities performed.

This will be turned in to the COR upon completion of PM. If any issues are found during the PM (repairs or replacements), the contractor will submit a proposal to the COR for approval.

Part 1.5 Period of Performance (Five Year Total)

One base year plus four (4) twelve (12) month option years

Part 1.6 General information

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective maintenance and repairs. The contractor's QC program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: Reserved

1.6.3 Security Requirements: If work requires access to secure or sensitive areas, the Government will notify the contractor 24 hours in advance and an escort will be provided.

1.6.3.1 Physical Security: The contractor shall be responsible for safeguarding all Government property. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.3.1(a) Safety: The Contractor shall provide and maintain work environments and procedures which will-(1) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910. The Contractor shall also comply with all applicable PORTIONS of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(b) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities.

1.6.3.2 Key Control. The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. (Note: All references to keys include key cards.) No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys to the KO.

1.6.3.2.1. The contractor shall prohibit the use of government-issued keys by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the

KO.

1.6.3.4 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish task.

1.6.4 Post-Award Conference or Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor's performance, and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.5 COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry of contractor personnel. A letter of COR designation will be issued specifying the responsibilities and limitations of the COR particularly with regard to changes in cost or price, estimates, or changes in delivery dates._ The COR is not authorized to change any of the terms and conditions of the resulting order. A copy of the designation letter will be furnished to the contractor.

1.6.6 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate will be on-site at all times that work is being performed on Ft.

Jackson under this contract. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [07:30 a.m. to 4:15p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

Must be able to read, speak and understand English.

Must be able to fully understand the recurring and technical requirements of the work.

1.6.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel should wear name tags clearly identifying who they are who they work for.

1.6.8 Recognized Holidays: The contractor is required to perform services on holidays if necessary.

New Year’s Day

Martin Luther King Jr.’s Birthday

President’s Day

Memorial Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

1.6.9 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 – 1615 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.10 Place of Performance: The work to be performed under this contract will be performed on the environs of Fort Jackson.

1.6.11 Type of Contract: The government will award a time and materials requirements contract.

1.6.12 Special Qualifications: The contractor shall provide specialized tools to accomplish the work. Work shall be accomplished by persons qualified by the contractor to be fully knowledgeable and aware of the duties, risk and responsibilities and safety requirements.

1.6.13 Contractor Travel: (Not Required)

1.6.14 Other Direct Costs: (Not Required)

1.6.15 Data Rights: (Not Required)

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not Required

Part 2: Definitions and acronyms

This section includes all special terms and phrases used in the SOW. Each definition provided should be carefully considered; that definition becomes binding for all requirements in the contract. This section should also contain a complete listing of all acronyms used; giving both the acronym and the term the acronym represents. SOW: Statement of Work Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. Contracting Officer's Representative (COR): A representative from the requiring activity appointed in writing by the KO to perform surveillance and to act as liaison between the KO and the contractor. Defective Service: A service output that does not meet the standard of performance associated with it in the SOW. Quality Control (QC): Actions taken by a contractor to control the performance of contracted services to meet the SOW requirements. Quality Assurance: Actions taken by the Government to assure that contracted services meet the SOW requirements.

Part 3: Government-furnished items and services The Government reserves the right to furnish parts and components as available.

Part 4: Contractor-furnished items and services The contractor will provide all parts and labor required for this SOW not provided as stated in Part 3.

Part 5: Specific tasks

The contractor will assess the current condition of doors in question and present the COR with solutions specifically detailing the work required. The contractor will provide an estimate that will quantify labor and materials cost. The contractor shall provide three quotes for materials purchased outside of internal stocks for work to be performed. The basis for the labor rate is pre-negotiated and established by the contracting document. The basis for material cost shall be a commercial item price list readily available for inspection by the Government. The COR will review and approve the estimate prior to performance by the contractor. The contractor’s goal is the restoration of the functionality of the door. If repairs to the existing door system are uneconomical, the contractor will recommend replacement of the door system or parts of that system. The Work is to be performed during normal business hours.

Part 6: Applicable publications

All work listed in this SOW shall adhere to all applicable building codes found in the International Building Code (http://www.iccsafe.org/Pages/default.aspx). Additionally the contractor’s work practices shall adhere to the Uniform Facilities Criteria (UFC) and Uniform Facilities Guide (UFG) (http://www.wbdg.org/)that governs Federal facilities.

Part 7: Security, Environmental and

Vetting. 7.1 Security Requirements.

7.1.1

Contractor personnel and property shall be subject to search and seizure upon entering the confines of the installation, while on the installation, and upon leaving the confines of the installation.

7.1.2 Installation Access.

7.1.2.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of Army (HQDA) and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

7.1.2.2 Automation Security. RESERVED

7.1.2.3 Protection and Privacy of Information.

Information submitted such as that addressed in the Installation Access Requirements (i.e., visit request) shall be protected from unauthorized disclosure.

7.1.2.4 Security Inspections.

The Contractor shall be subject to announced and unannounced security inspections conducted by Physical Security, AIS Security, Industrial Security, etc. Inspection reports shall be provided through the COR to the Contractor for action.

7.1.2.5 Damage.

The Contractor is responsible for the safeguard and protection of all materials and equipment under his/her control. The Contractor shall report any damage, vandalism, or theft of his/her property to the Ft. Jackson Security Office of Police Desk.

7.1.2.6 Noise Control.

The Contractor shall comply with all applicable laws and regulations for noise control.

7.1.2.7 Disposition of Material and Items Removed.

7.1.2.7.1 Unless otherwise stated on the TO, all materials and items not designated for re-use on the project shall become the property of the Contractor. The Contractor will remove this property from the Government premises upon completion of the TO.

7.1.2.7.2 It is the responsibility of the contractor to select the appropriate landfill; however, when the contractor is disposing of hazardous waste, including asbestos containing material (ACM), the contractor must obtain the prior approval of the COR before using a landfill. The contractor shall provide two copies of all Disposal Tickets for material containing asbestos materials to DPW within 5 calendar days of the disposal.

7.1.2.8 Site Occupancy.

The construction site shall be vacated or occupied as agreed per the individual TO. Buildings or areas adjacent to the construction site may remain occupied during the construction phase.

7.1.2.9 Coordination with Occupants.

The Contractor shall notify occupants 48 hours before work begins. The Government will resolve scheduling conflicts with occupants.

7.1.2.10 Hazardous Waste.

The Contractor shall handle, transport, store, and dispose of waste materials generated under this contract in accordance with applicable environmental laws and regulations and Ft. Jackson DPW Environmental Office policies. The DPW will issue to the contractor a packet from the Ft.

Jackson Environmental Office, which contains policies for the removal and disposal of Lamp Ballasts, Fluorescent Light Tubes and Back-up Batteries for Emergency Ballasts.

7.1.2.11 Asbestos/Lead-Based Paint.

The Contractor shall remove asbestos and lead-based paint in accordance with all applicable laws and regulations applicable to inspection, management, abatement and disposal of regulated asbestos containing material and enforced by the environmental Protection Agency and the South Carolina Department of Health and Environmental Control (DHEC). A copy of the DHEC regulations is available at http://www.scdhec.gov/environment/bag/regulatory.aspx. The contractor must provide the government a copy of the asbestos license and a list of all workers that will be engaged in the removal of regulated asbestos containing materials (RACM) prior to start of work. The contractor will provide a copy of the approved abatement permit issued by DHEC prior to the start of work and also “post” the permit in the work area. The contractor will provide the government a certification letter stating that all work and material were in compliance with DHEC regulatory requirements and there were no asbestos containing materials used in the performance of his work. Information required for permits from the State of South Carolina will be provided to DPW at least ten (10) calendar days before any asbestos removal operation.

7.1.2.11.1 Protection When the Contractor works in locations where the potential for exposure to asbestos fibers or lead-based paint exists, the Contractor shall provide adequate protection for all persons and prevent contamination of property, materials, supplies and equipment.

7.1.2.11.2 Asbestos Fort Jackson has numerous buildings that were constructed prior to 1990 when asbestos containing building material (ACBM) use was an industry standard.

(1) The Contractors shall ensure that all areas requiring demolition or renovation have been properly inspected and have an up to date survey prior to beginning work. For current surveys and/or scope specific analysis contact the DPW-ENV Toxics Program Manager.

(2) Should asbestos be present, the contractor shall ensure the project is reviewed and coordinated through the Environmental, Engineering and Business Operations and Integration Divisions (BOID) of the DPW.

(3) The Contractor shall ensure engaged in asbestos material disturbance has received training through an EPA accredited provider and be licensed by the State of South Carolina. Improper disturbance, handling and/or disposing of ACM may result in non-occupational exposure and potential health risk to Soldiers, DoD employees and tenants. The contractor shall implement and manage all regulations and safety precautions for asbestos activities in accordance with EPA regulation 40 CFR 763, Occupational Safety and Health Administration (OSHA) regulation 29 CFR 1926.1101 and SCDHEC regulation 61-86.1.

(4) The contractor shall notify the DPW-ENV Toxics Program Manager prior to disturbing any regulated asbestos containing material (RACM) and submit the following documentation:

a. Abatement Plan (2 prior to the pre-construction meeting)

b. Notification Permit (at least 5 days prior to start)

c. Waste Manifests (within 15 days after disposal)

d. Provide information in table below and submit with the Waste Manifests

(5) The contractor shall ensure all new building materials used in the renovation or construction of this project (i.e. insulation, fire proofing products, acoustical ceiling tiles, floor coverings, joint compound, caulking, adhesives, etc.) do not contain any form of asbestos.

7.1.2.11.3 Lead-Based Paint Work activities on Fort Jackson that require renovation, maintenance, and painting activities on pre-1978 facilities and or structures have a high potential for LBP disturbance.

(1) Before undertaking this work, the contractor shall either assume that the area undergoing work contains lead based paint (LBP) and take appropriate precautions, or accurately determine whether LBP is present. This material may be found under several layers of non-lead containing paint.

(2) The contractor shall address LBP through sampling and analysis. The EPA Lead Renovation, Repair and Painting Program (RRP) Rule describes the criteria for recognizing test kits that detect lead in paint. Testing methods such as; 3M LeadCheck Instant Lead Test Kit, Klean-Strip D-Lead Test Kit by ESCA Tech, Niton X-Ray Fluorescent (XRF) Analyzer, and bulk samples analyzed by an approved National Institute of Standards and Technology (NIST) laboratory are recognized EPA methods of analyzes.

(3) Where LBP is identified for removal or refinishing, the Contractor shall ensure work is performed in accordance with all pertinent Federal and Army regulations, plans and policies.

(4) The OSHA Standards for Lead-Construction (29 CFR 1926.62) regulate the work practices for lead-containing materials. Under this standard the contractor shall make an initial determination if any employee’s exposure to lead will exceed the action level of 30µg/m3 averaged over an 8-hour day. This initial determination requires the employer to monitor worker’s exposure unless he or she has objective data that can demonstrate conclusively that no employee will be exposed to lead in excess of the action level.

(5) The contractor shall dispose of all residue from painted and stained surfaces presumed or known to contain LBP as a hazardous waste under the Resource Conservation and Recovery Act (RCRA) (See Section C.25.10 Hazardous Substance Management).

PART 8: CONTRACTOR RESPONSIBILITIES.

8.1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. Antiterrorism Level I Training now resides on Joint Knowledge Online (JKO), and can be reached via the following site: https://jkodirect.jten.mil/.

8.1.2. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within YY calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after Contract Award.

8.1.3 Contract Requires OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Training can be accessed on line the following link; https://jkodirect.jten.mil/ you will need to enroll in course number EUC-ECJ6-110-N-LB; You may use your CAC card if you have one to sign in or you will need to register and create a password.

8.1.4 Contractor will provide an abbreviated safety plan specific to their contract with DPW, Ft. Jackson. This will be forwarded to the COR within 30 days of effective date of contract.

Reference the abbreviated edition in U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1.