Attachment I SOW -Inspection and Service for Emergency Generator.pdf

12905B22Q0101 30 July 2022

United States Department of Agriculture

Research, Education and Economics

Agricultural Research Service

STATEMENT OF WORK

Annual Service and Inspection for Emergency

Generators

Located at the

U.S. Arid Land Agricultural Research Center in

Maricopa, Arizona

1 PROJECT TITLE: “Service/Inspection for Emergency Generators” at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.”

2 GOVERNMENT POINTS OF CONTACT:

2.1 Contracting Officer (CO):

Michael Hassett Email: Michael.Hassett@usda.gov Ph #: 510-292-5186

2.2 Contract Specialist (CS):

Theodore Blume Email: Theodore.Blume@usda.gov Ph #: None

2.3 Facilities Operations Specialist (FOS)/ Contracting Officer’s Representative (COR):

Harry Gardner Facility Operations Specialist 21881 N. Cardon Lane Maricopa, AZ 85138 602-725-2123 harry.gardner@usda.gov

3 LOCATION: The site of work is located at the Agricultural Research Service, Arid Land Agricultural Research Center, 21881 N. Cardon Lane, Maricopa, AZ. 85138.

4 BACKGROUND: ALARC is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and Economics (REE). The U.S. Arid-Land Agricultural Research Center (ALARC) integrates the former Western Cotton Research Laboratory and the U.S. Water Conservation Laboratory on a 20-acre site at the University of Arizona, Maricopa Agricultural Center (MAC). The facility opened in February 2006.

The location needs a Qualified Contractor to provide labor, supervision, equipment, and supplies/materials, except those furnished by the Government, necessary for the “Inspection/Service for Emergency Generators” as described in this SOW. The contractor shall maintain the current facility buildings, grounds, and equipment to their most productive and efficient state of performance.

There are two emergency generators (1250 kW and 350 kW) and three transfer switches (ASCO 7000 – 600A and 2000A) at the location mailto:Michael.Hassett@usda.gov mailto:Theodore.Blume@usda.gov mailto:harry.gardner@usda.gov

5 SCOPE OF SERVICE: The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

Provide cost estimates for parts, materials, and labor to prior to commencing any required work.

Provide pricing for the base year and each option year.

Contractor must supply location personnel with any deficiencies and price quotes for deficiencies.

6 PROJECT REQUIREMENTS: Contractor shall furnish a technical and unit priced (labor and materials) cost proposal to complete each project for any requested work as detailed in section 7. All requested work will be performed at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona. The contractor shall work with the site personnel to ensure project is accomplished in a timely manner.

The Awarded Contractor will be required to present the location personnel with a list of needed repairs, a quote for needed repairs, and perform the repairs through a modification to the original contract.

Supply the Location with the results of the Inspection Price all required labor and parts for each generator and transfer switch separately.

Contractor will perform the Annual Maintenance Service on the listed equipment. All work will be performed by qualified, licensed technicians and all work will be completed in accordance with industry standards, municipal codes, and EPA regulations.

7. Period of Performance:

Base Year: 01 September 2022 to 31 August 2023* Option Year 1: 01 September 2023 to 31 August 2024 Option Year 2: 01 September 2024 to 31 August 2025 Option Year 3: 01 September 2025 to 31 August 2026 Option Year 4: 01 September 2026 to 31 August 2027

*NOTE: The Government is not obligated to exercise any option year.

• Provide qualified labor, supervision, equipment, and supplies/materials, necessary to perform the Inspection and Service for two (2) Emergency Generators (1250kW and 350 kW) including three (3) Transfer switches (600 Amp and 2000 Amp).

• Load testing shall be performed during the Base and Option Year 2 service and inspections.

• Supply separate pricing for each generator inspection and service.

• Contractor shall verify locations.

• All work to be completed during normal business hours (7:00 - 3:00).

• Provide USDA with a copy of all testing and service documentation and logs.

7.1 Schedule:

Base and Option Years: Annual Maintenance/Service

Item 1: The inspection and service shall be performed prior between 1 September to 20 September of the Base and Option Years.

Item 2: Annual test of three transfer switches (1- 600A and 2 – 2000A)

Item 3: Load Bank test (only in the Base and Option Year 2)

Base and Option Years: Annual Maintenance/Service:

1. Inspect enclosure

2. Visually inspect system for oil/fuel leaks and any other damage.

3. Check battery cables and connections

4. Check oil and coolant levels.

5. Check coolant heater and hoses and connections.

6. Check and/or tighten all electrical connections, as needed.

7. Check DC electrical system, control panels and accessories.

8. Check/clean air cleaner.

9. Check drive belt tension.

10. Change oil and filters.

11. Change fuel filters.

12. Change air filters.

13. Clean crankcase breather.

14. Change coolant filter, if equipped.

15. Check radiator hoses and filler cap.

16. Test fuel, as needed.

17. Perform Load Bank testing.

Item # 1: Annual test of three (3) transfer switches:

1. Perform a functional test, check, and test the ASCO 7000 series transfer switches.

2. Clean the transfer switch housings.

Item # 2: Load Bank Test (Base and Option Year 2):

1. Perform a 2-hour Load Bank Test on both generators.

2.

7.3 Description of Work:

a. Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of the project.

b. All removed hardware, debris and surplus materials resulting from the completed work shall be removed from the work area and disposed of after completion of the project.

c. Contractor shall schedule the work to match the operating hours of the location (M-F -7:00am – 3:00pm).

d. Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

8: GENERAL REQUIREMENTS:

8.1: Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards.

8.2: Protection of Work and Property/Safety Requirements: The Contractor shall protect the work, the site, and all existing property and structures within the limits of the project. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

Temporary Facilities: Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested.

8.3: Materials and Equipment: The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

8.4: Site Cleanup: The facility shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

8.5: Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

Contractor’s minimum one (1) year warranty on work.

Operation and Maintenance Data

Final Invoice