Attachment I - Sensor SOW_RFQ FINAL.pdf

STATEMENT OF WORK

STORM SURGE SENSOR DEVELOPMENT AND TESTING

GENERAL

The U.S. Commerce Department’s National Institute of Standards and Technology (NIST) requires a Contractor to develop and test a robust, low-cost video-based system for measurement of the engineering characteristics of storm surge flooding, including surface velocity water depth over ground, and wave heights and periods.

A. BACKGROUND:

The National Windstorm Impact Reduction Program’s (NWIRP) study of Hurricane Ian at NIST has a primary focus of gaining a better understanding of storm surge flooding and its impacts on the built environment. Little is known about the engineering characteristics of storm surge flooding over land.

There are no low-cost and robust sensors currently on the market capable of measuring hurricane storm surge velocity over land, in addition to flood depth and wave heights and periods. This procurement will support development and testing of a low-cost, expendable, and rapidly deployable sensor system comprised of off-the-shelf digital cameras, enclosures and mounting brackets to capture video and data of the storm surge depth, surface velocity (from debris movement tracking) and wave heights and periods.

The sensor system will use Large-Scale Particle Image Velocimetry (LSPIV) techniques to estimate the flow quantities of interest. Such techniques have been used in other hydraulic applications (e.g., Muste et

al. 2008; Le Coz et al. 2010). Examples of video captures from Hurricane Ian show it is possible to collect suitable base imagery for storm surge applications of LSPIV (e.g., see videos from Sanibel Island and Ft. Meyers Beach).

More information on NIST’s planned efforts on Hurricane Ian and associated storm surge research is available at: https://www.nist.gov/disaster-failure-studies/hurricane-ian.

Additionally, the need for measurement of engineering properties of storm surge flooding over dry land and associated need for development of new sensors has been previously documented, including:

• Measurement Science R&D Roadmap for Windstorm and Coastal Inundation Impact Reduction, NIST GCR 14-973-13 o Grand Challenge – Develop observation and measurement technologies for coastal flood hazards o Coastal Inundation R&D Priority – Topic 23: Field data collection of flood loads

• National Windstorm Impact Reduction Program Strategic Plan o Strategic Priority 2: Obtain Measurements of Surface Winds and Storm Surge Current and Waves in Severe Storms

B. REQUIRED SCOPE OF WORK AND SPECIFIC TASKS:

The Contractor shall develop a rugged, low-cost, rapidly deployable, video-based storm surge sensor system support NIST’s NWIRP study of Hurricane Ian, in accordance with the following requirements.

The Contractor shall provide the professional, technical, and support personnel and services necessary to meet the stated Scope of Work and conduct the work, as required, by the activities described in the tasks below. The Contractor shall appoint a Project Manager (PM) who shall have overall responsibility for project management. The PM shall be responsible for the technical execution of the project and shall https://www.nist.gov/disaster-failure-studies/hurricane-ian https://www.facebook.com/LiveStormChaser/videos/30-min-storm-surge-timelapse-hurricane-ian-sanibel-island-florida/1878656545669243/?_rdr https://www.youtube.com/watch?v=al8yTiCVfro https://www.nist.gov/disaster-failure-studies/hurricane-ian https://tsapps.nist.gov/publication/get_pdf.cfm?pub_id=915541 https://www.nist.gov/document/nwirpstrategicplanpdf-0 direct all members of the Contractor’s project team. See SOW Section E for Key Personnel Requirements and Responsibilities.

The Contractor shall organize monthly Progress Briefings (virtual). These meetings are to brief NIST on the progress of the project and provide opportunity for NIST feedback. Meeting notices shall be transmitted as Outlook calendar items, with invitations sent to participants identified by the TPOC.

Briefing materials must be delivered to the NIST COR at least three business days prior to the progress briefing date. The briefing slides and other materials shall include project name and contract number on each slide, and slides that contain preliminary information shall be marked as such using a format agreed upon by the COR. The briefing files shall be delivered in both native file formats (e.g., ppt, docx, .xlsx).

Within one week following the progress briefing, the Contractor shall provide a meeting summary that includes decisions taken during the meeting, any action items for NIST and for the Contractor, and any unresolved issues.

A description of the storm surge sensor system to be developed and associated specifications are provided in Attachment 1. Service tasks and travel ravel is listed in this document.

The required scope of work under consists of eight tasks listed below.

Task 1 – Preliminary Design The Contractor shall begin with a thorough review the technical literature and available commercial products to document existing sensor technologies and costs for measurement of storm surge velocity, water elevation, and wave height/frequency, including a focus on Large-Scale Particle Image Velocimetry and other video-based methods for measuring storm surge flood characteristics.

Using the high-level specifications in Attachment 1 and information from the literature/product review, the Contractor shall develop a more detailed list of specifications and requirements for the storm surge sensor system including but not limited to (1) hardware requirements for cameras, power, data storage and telemetry, enclosures, mounting systems, and sensor placement strategies, and (2) software requirements for video image processing to extract water levels, wave heights and frequencies, and tracking objects on the floodwater surface to measure velocity.

The Contractor shall then develop an initial sensor design and conceptual design for the image processing software system.

Task 2 – Prototype I The Contractor shall construct a prototype sensor system, mounting system and initial version of the software system. The Contractor shall conduct initial bench tests and develop procedures, if needed, for calibration of the measurement system after simulated field installations. The contractor shall develop a plan for the Phase I testing (Task 3)

Task 3 – Phase I Testing The Contractor shall conduct testing to verify the performance of the prototype design compared to the specifications developed in Task 1. Testing shall include 1) laboratory wave tank or similar experimental facility tests, and/or 2) in situ field tests at location with large tidal changes or similar. The proposal shall include details of the proposed testing plan, facility(facilities) and location(s).

The Contractor shall report the results of Phase I testing, including needed areas of improvement of sensor, mounting, and software system design.

Task 4 – Revised Design

The Contractor shall update the system specifications from Task 1 and revise the design of the hardware and software systems as needed to improve system performance.

Task 5 – Revised Prototype II The Contractor shall construct a revised prototype sensor system to meet the revised updated design from Task 4.

Task 6 – Phase II Testing The Contractor shall repeat Task 3 using the revised prototype sensing system.

Task 7 – Final Design and Final Sensor Product The Contractor shall finalize the design of the hardware and software systems and build two complete sensor systems.

Task 8 – Project Report, Project Documentation, Software The Contractor shall produce a final written report in MS Word format, a final User Manual, and final design and fabrication documentation. The Contractor shall ship two complete, working sensor systems to

NIST.

Task 9 – Travel for Phase I Sensor Testing Unless a suitable testing facility is available at the Contractor’s work site, this task supports travel to a testing laboratory and/or to a riverine or coastal location for in situ Phase I testing (see CLIN 0001 Task 3).

Task 10 – Travel for Phase II sensor testing Unless a suitable testing facility is available at the Contractor’s work site, this task supports travel to a testing laboratory and/or to a riverine or coastal location for in situ Phase II testing (see CLIN 0001 Task 6).

If additional travel is needed, the Contractor shall clearly describe the need and purpose of that travel in their proposal.

C. DELIVERABLES AND DELIVERABLE DUE DATES:

Task No Deliverable(s)

Format1

Deliverable Due (# of months following award) 1 a. Literature/product review MS Word a. 1.5

b. Detailed design specifications, MS Word

b. 2.5

c. Preliminary sensor system design, conceptual design of software system

MS Word report. And/or Powerpoint

c. 4

2 Complete design and construction of first sensor system prototype. Initial version of software. Phase I testing plan

MS Word report. And/or Powerpoint

Software platform as determined in consultation with the COR

If the documents contain any figures or tables not in native, editable format, those figures and tables and other graphics shall also be provided as separate files in native application (editable) format, where such figures and tables and other graphics were contractor work product under this contract. Revisions to document format are permitted with approval of the COR.

For all tasks, the COR shall review, provide comments for revision, and/or accept the deliverables within two weeks after receipt of each deliverable, unless stated otherwise above. For the Final report (Task 8), the Contractor shall plan for as many as two rounds of revisions, as needed.

D. PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE:

The period of performance is two years from the date of award.

Work shall be performed at the Contractor’s facility (including subcontractor facilities). For sensor testing, work can also be performed at coastal or riverine location(s).

3 Report on results of Phase I testing, including needed areas of improvement for Phase II

MS Word report and/or Powerpoint

4 Updated design specifications, revised sensor system design, revised design of software system

MS Word report and/or Powerpoint

5 Complete design and construction of revised sensor system prototype.

Revised version of software. Phase II testing plan

6 Report on results of Phase II testing, including any additional revisions needed to sensor system and software

7 Complete design and construction of final sensor system and final version of software.

8 a. Draft Final Report and Draft Final User Manual

MS Word and others as appropriate.

a. 20

b. 2nd Draft Final Report and 2nd Draft Final User Manual.

Draft Sensor Design and Fabrication Documentation, MS Word and others as appropriate.

b. 22

c. Final Report, Final User Manual, Final Design and Fabrication Documentation.

d. Two complete sensor systems

MS Word and others as appropriate.

Instrumentation and associated measurement, mounting, and communication hardware shipped to NIST.

c. 24

d. 24

E. KEY PERSONNEL REQUIREMENTS AND RESPONSIBILITIES:

The Contractor shall appoint one (1) Project Manager (PM) as Key Personnel. The PM shall have overall responsibility for project management and execution of this contract. The PM shall have at least an undergraduate degree in engineering or a related field and at least five years of experience related to measurements, sensor applications or development. The PM shall also have experience with project management. The PM and the project team member selection shall be made in consultation with and having final approval by the COR, based on the qualifications of the PM and project team submitted by the Contractor to NIST.

The PM shall be responsible for the technical execution of the project and shall direct all members of the Contractor’s project team. Additional PM responsibilities include:

• Coordinate resources.

• Establish deadlines and assign responsibilities.

• Track progress of projects and develop project reports and other deliverables assigned by COR.

• Ensure goals and objectives are met.

• Provide technical direction, work standards, and project procedures.

• Oversee and development and testing of the sensor system and software.

• Communication of the status of the project through monthly progress briefings, which shall provide information on the status of the project and each deliverable that is in development.

F. PUBLICATION PLANS:

NIST intends to publish the project Final Report, including sensor system design and associated software.

The publication series (NIST GCR or TN) will be determined in consultation with the COR and consideration of level of NIST staff involvement in the project and if any would be co-authors on the final report.

G. References J. Le Coz, A. Hauet, G. Pierrefeu, G. Dramais, B. Camenen (2010). Performance of image-based velocimetry (LSPIV) applied to flash-flood discharge measurements in Mediterranean rivers J. Hydrol., 394 (1–2) , pp. 42-52 https://doi.org/10.1016/j.jhydrol.2010.05.049

Muste, M., Fujita, I., and Hauet, A. (2008) : Large-scale particle image velocimetry for measurements in riverine environments, Water Resour. Res., 44, 4, https://doi.org/10.1029/2008WR006950

H. SENSOR SYSTEM DESCRIPTION AND SPECIFICATIONS:

The storm surge measurement system will consist of several components, designed to meet the minimum performance specifications provided below, and at best, the listed ideal characteristics. The system will be constructed using low-cost, off-the-shelf cameras designed to mount on building pilings, light poles and other near-coastal, on land infrastructure that is likely to survive the harsh conditions of a landfalling hurricane. The systems need to be rapidly deployable given the short notice for location of expected storm surge in landfalling hurricanes. The installed cameras will be calibrated to and paired with image analysis software designed to extract continuous measurements of storm surge elevation, surface velocity, and wave characteristics.

https://doi.org/10.1016/j.jhydrol.2010.05.049 https://doi.org/10.1029/2008WR006950

Each system (one or more cameras and associated mounting and communications hardware) should be inexpensive enough to be considered expendable and enable large numbers to be installed. The target maximum cost of the final design is $1,000, and ideally lower than that.

• Minimum Specifications o Sensor System Characteristics Storm surge sensor system, including open source processing software, capable of measuring surge flooding characteristics including

• Storm surge height/depth (as a function of time)

• Surface velocity of both onshoring and retreating current

• Waves- shape, height and frequency/period

• Target accuracy level +/- 10%

Mounting/Installations Characteristics

• Flexible mounting hardware design to install on building pilings, telephone poles, light poles, large trees, and other common coastal infrastructure that is likely to survive the storm surge

• Rapidly and easily installable without specialized knowledge requirements

• Target deployment time - one hour maximum

Power and Data Storage Transmission Characteristics

• Self-powered or long-duration battery – at least 10 day life

• On-board data storage for 10 days

• Data transmission

• real-time cellular or other transmission of data back to user facility, and/or

• local transmission to a nearby base station that can be mounted in a safer location than the sensor system, more likely to survive the storm and store data for post-storm retrieval

• Ideal characteristics:

o Real-time data transmission o Reusable o Long battery life (months or years) o Multi-function (e.g. additional potential functions that provide video for security, surf cams, traffic, tidal gauge, or other beneficial applications that could support long-term or permanent deployments)

I. CONTRACT TYPE

Firm Fixed Price

J. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.