Attachment I_PWS_Promina_RAFL and RAFM UK.pdf

PERFORMANCE WORK STATEMENT (PWS)

PROMINA REPLACEMENT PROJECT

AT

RAF LAKENHEATH and RAF MILDENHALL UK

NAME: HEADQUARTERS UNITED STATES AIR FORCES IN

EUROPE/ AIR FORCES AFRICA (HQ USAFE-AFAFRICA)

ORGANIZATION: DIRECTORATE OF COMMUNICATIONS (A6)

24 July 2020

1.0. DESCRIPTION OF SERVICES.

This PWS defines the requirement to Engineer, Furnish, Install and Test (EFI&T) a replacement for the N.E.T. Prominas in Building (B) 1085A Royal Air Force (RAF) Lakenheath and B 591

RAF Mildenhall UK, Technical Control Facilities (TCF). The Contractor’s solution shall be referred to as the “Transport System”, which includes all Hardware/Software and cabling, throughout this document. See Table below for the list of circuits.

PROMINA NODE 180 RAF MILDENHALL

CCSD Status Purpose Bandwidth To Station Remarks

WGU0 Active ATC (Crash Net) 3KHZ RAF LAKENHEATH

W8J1 Active ATC 3KHZ RAF LAKENHEATH

W5J1 Active ATC 3KHZ RAF LAKENHEATH

W7J1 Active ATC 3KHZ RAF LAKENHEATH

ANUK

2061262 Active ATC 3 KHz RAF LAKENHEATH Shout Line between CTs on leased BT service

Active Medical 3 KHz RAF Mildenhall

Leased BT Voice Circuit from RAFL Hospital to

RAFM Dental Clinic

Table 1: RAF Lakenheath and Mildenhall Promina Replacement Requirements

2.0. MINIMUM QUALIFICATIONS:

The Project Manager, Site Point of Contact (POC), and respective alternate(s) shall be able to read, write, speak, and understand English. All reporting and documentation shall be in English.

The Contractor’s technical team shall be Cisco Certified Networking Professionals (CCNP) and

8570 certified. If the Transport System is other than a Cisco product, the Contractor’s technical team shall have the appropriate certifications for the propose equipment. In their proposal, the

Contractor shall confirm their personnel have the required certifications.

3.0. ENGINEERING and PROJECT IMPLEMENTATION:

3.1. Project Requirement: For the list of circuits identified above in Table 1, the Contractor shall provide all management, personnel, equipment, tools, transportation, supplies, materials, supervision, and other incidentals necessary to EFI&T a Transport System. At each TCF, the Government shall provide rack space, power. Grounding and cable ladder for the Contractor’s

Transmission systems, CAT 6 Panel and cabling. The Contractor shall EFI&T the Transport

Systems for terminating with a Government Furnished Cisco SONET device 10Mb/s circuit on the network side (Inter-base Link). The Contractor shall EFI&T a CAT 6 Panel and associated cabling, in the Government provided equipment rack to terminate this 10 Mb/s circuit. The circuits listed in Table 1 shall be Contractor EFI&T Foreign Exchange Subscriber (FXS) and

Foreign Exchange Office (FXO) modules. These shall terminate on a Contractor EFI&T

Terminal Block and associated cabling located on each TCF’s Distribution Frame. The

Transport Systems shall provide and accept Loop start or Ringing Current signaling on the customer side FXO/FXS modules. The Contractor shall EFI&T a minimum of 8 each FXO and

FXS circuits for each Transport System.

3.1.1 RAF Lakenheath B 1085A, TCF: The Transport System shall be installed in existing cabinet FPI 1104. The Government is to provide two each duplex 220 VAC, 50 Hz power Type

G outlets and ground point for the Transport System. The Contractor is responsible for providing power cables between Contractor EFI&T equipment and the existing Government provided power outlets. The Contractor shall EFI&T a CAT 6 Patch Panel to terminate the network side

10 Mb/s circuit. The Contractor shall EFI&T all Premise Wiring cabling, and a communications terminal block, on the GFE Distribution Frame for the analog drop lines from the FXO/FXS modules. During the installation, the Government will identify the terminal block Distribution

Frame position. Cable distance from FPI 1104 and the Distribution Frame is approximately 100’.

All Contractor installed cables shall be supported at a minimum of every 18”. The Government to provide all outside plant and premise wiring to/at the Table 1 Subscriber locations.

3.1.2. RAF Mildenhall B 591, TCF: The Transport System shall be installed in existing cabinet FPI 1616. The Government to provide two each duplex 220 VAC, 50 Hz power Type G outlets and ground point for the Transport System. The Contractor is responsible for providing the power cables between their equipment and the Government provided power outlets. The

Contractor shall EFI&T a CAT 6 Patch Panel to terminate the network side 10 Gb/s circuit. The

Contractor shall EFI&T all Premise Wiring cabling, and a communications terminal block, on the

GFE Distribution Frame for the analog drop lines from the FXO/FXS modules. During the installation the Government will identify the terminal block Distribution Frame position. Cable distance from FPI 1616 and the Distribution Frame is approximately 70’. All Contractor installed cables shall be supported at a minimum of every 18”. The Government shall provide all outside plant and premise wiring to/at the Table 1 Subscriber locations.

3.1.3. The Contractor EFI&T cables shall be labeled appropriately in accordance with (IAW) typical commercial standards. Naming scheme shall also be coordinated with the Government

Representatives (GR).

3.1.4. The Contractor shall restore working area to original conditions, which existed prior to the installation, unless otherwise directed.

3.1.5. The Contractor shall coordinate planned outages with the GRs, and Contracting Officer

(CO) at least five workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

3.1.6. The Contractor shall coordinate the installation, cross connections, and testing of circuits with the GRs. The Contractor shall EFI&T all cross connects.

3.1.7. Grounding and Bonding: All grounding and bonding shall follow J-STD-607-A.

3.2. Project Implementation:

3.2.1. Contractor Furnished (CF) Materials and Network Specific Warranty: The

Contractor shall furnish all materials for this project except as identified. The Contractor shall supply Commercial-Off-the-Shelf (COTS) end-item system components required for contract performance wherever possible. The Contractor’s proposal in response to the Government solicitation, shall identify all project materials and equipment to include the proposed manufacturer and part number. The Contractor furnished equipment shall be included on the

Defense Information Systems Agency’s (DISA) Approved Products List (APL). Note: The APL is the single list of products that have completed Cybersecurity and interoperability DISA certification. Unless otherwise specified, the Contractor shall provide copies of: existing COTS technical manuals, equipment manuals, warranty documentation, and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall identify and conduct system familiarization for Government personnel to ensure proper operation and maintenance of the system(s).

3.2.2. Acceptance Test Plan: The Contractor shall derive a test plan and perform all applicable tests.

3.2.3. Physical Inspection: The physical inspection consists of the Contractor doing a physical inspection of each location where installation is required. At each location, the Contractor shall verify the specified placement of the equipment to ensure the installation shall meet required

OSHA and host nation safety standards. The Contractor shall verify that each location shall have proper rack space, proper mounting of equipment, grounding, and proper primary power. An

Installation Test Report shall be provided after physical inspection is completed. Results shall be in compliance before the component validation and operational tests are run.

3.2.4. Component Validation: The Contractor shall perform component validation by testing all of the individual Transport System equipment, to ensure they are working correctly. The

Contractor shall test components prior to assembly and installation before continuing on to

Operational Testing. An Installation Test Report shall be provided after component validation is completed.

3.2.5. Operations Test: The Operations Test shall consist of testing the newly installed

Transport System. An Installation Test Report shall be provided after Operational Test is

3.2.6. Project Completion and Government Representative(GR): The Government shall coordinate the completion of an AFTO Form 747 shall be completed prior to completion of the

Installation and Integration of the contract. This form is how the Government confirms that all

Contract Tasks have been completed. The AFTO Form 747 shall not be signed by the

Government until all installations, testing, and reports are accepted. Separately for RAF

Lakenheath and RAF Mildenhall, a single GR will be identified for each respective location. The

GRs will act as a local focal point of contact to assist the Contractor with arrangement of testing with Government personnel and any Government inspections. If the Contractor has any concerns, questions, etc. as it relates to the technical installation of the equip they shall address these items through the GRs.

4.0 MANAGEMENT:

4.1. Work Schedule. Two weeks prior to installation, the Contractor shall provide a complete milestone schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems.

4.2. Post Award Teleconference and In-Brief. Two weeks after the 48 CONS shall coordinate a teleconference with the Contractor’s and all required Government personnel. The

Teleconference scope will be to ensure all requirements are understood and to answer any

Contractor site specific questions. The first day onsite, the Contractor shall conduct an in-brief with the GRs or designated representative and other site personnel before the start of site survey or implementation. The in-brief shall familiarize the On Site Government personnel with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; Quality Assurance personnel schedule; etc.). The Government shall coordinate with the

Contractor the In-Brief’s time/date and location.

4.3. Site Point of Contact: The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for this project in their Site Visit Request Letter. The Site POC or alternate(s) shall be on site during duty hours until project completion and shall oversee all facets of the installation tasks. The acting Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

4.3.1. Site Access: The Contractor shall process and provide a site visit request letter, to the GRs and Contracting Officer, within 5 calendar days after contract award. The visit request letter shall identify the names (as shown on the driver’s license), driver’s license numbers, the place of issue, and birth date of the personnel who will be performing work under this PWS. It shall also include the company name, address, phone number, contract number, project start date and end date. If required by GRs, the Contractor shall provide identification badges for their employees.

All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as

Contractor and be IAW base regulations. The Contractor shall coordinate with the site GRs to obtain and return temporary badges and vehicle registrations. Note the place of performance is the United Kingdom. The Contractor shall be responsible for their employee’s Passport and Visa requirements for United Kingdom entry and work performance.

4.3.2. Restricted Area Access: Stated work and associated products shall be performed at the

UNCLASSIFIED level. However, some work shall take place in secure areas where Contractor employees must be escorted at all times. The Contractor shall coordinate, with the GRs, access to secure areas at least 5 calendar days ahead of time. It is the Government’s responsibility to provide escorts. Due to specific mission requirements inherent in the nature of controlled or restricted areas, the Government may direct the Contractor to leave a controlled or restricted area at any time.

4.4. Quality Assurance. The Contractor shall provide quality assurance support throughout the entire installation and contract performance. This support shall include, the assistance of the GRs in performing random spot checks and system acceptance tests. Contractor Quality Assurance

Evaluator (QAE)and GRs shall be responsible for identifying deficiencies and/or discrepancies throughout the life of the project.

4.5. Compliance. The Contractor shall remain in compliance with all United Kingdom, US

Federal, base security, and safety laws, regulations, policies, and requirements.

4.6. Clean up. Prior to all Contractor personnel leaving the site each day, the Contractor shall remove all debris and surplus materials from the work place. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

4.7. Restoration. The Contractor shall restore all disturbed property to the “as found” condition or better after installation. The Contractor shall comply with Base grounds restoration requirements.

4.8. Project Residue. The Contractor shall dispose all residues from this project off base and

IAW Federal, Host Nation, local, and base environmental laws and regulations

4.9. Service Outages. The Contractor shall coordinate planned disruption of service outages, (e.g., communications, electrical, or other utilities) with the identified GRs at least five workdays in advance.

4.10. Environmental Management. The Contractor shall comply with the most stringent environmental United Kingdom, federal, and local laws and regulations; and Air Force policies, instructions, and plans. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on RAF Lakenheath and Mildenhall. The Prime Contractor is responsible to ensure any and all sub-Contractors comply with these laws and specifications.

4.11. Walk-Through. The Contractor shall schedule a final project walk-through of all work completed prior to close out with the GR. This should be scheduled at least 72 hours prior to the event.

5.0 DELIVERABLES.

5.1. List of Deliverables. All deliverables are subject to Government acceptance and approval.

They shall meet professional standards and the requirements set forth in this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the

Government. The Contractor shall submit the following deliverables:

Deliverables PWS Reference

Network Test Plan 3.2.2.

5.3.

Installation Test Report 3.2.3.

3.2.4.

3.2.5.

AFTO Form 747 3.2.6.

Project Schedule 4.1.

As Built 5.4.

Training Materials 5.5.

Test Report 5.3.

Cut Over Plan 5.2.

5.2. Cutover Plan: The Contractor shall provide a detailed Cutover Plan to delineate how the transition shall be implemented. This plan should outline how the system shall be placed into service and clearly specify how the newly installed systems shall connect to the existing base systems.

5.3. Acceptance Test Plan: The Contractor shall provide a detailed Acceptance Test Plan of the installation covering all aspects of the installation and demonstrate the acceptability of the work on meeting the Government requirement. The Contractor shall perform all tests and document results of tests with Government witnesses overseeing the Acceptance Testing.

5..4. As-Built Drawings: The Contractor shall provide as-built drawings for the installed equipment to include where and how equipment connects/interfaces with each other and existing base systems (Outside Plant cables, Premise Wiring, Voice, Transport System, patch panels, etc.)

5..5. Training: The Contractor shall provide operational hands on training for 10 Government

Personnel. The Contractor shall provide all training materials (slides, Technical Documents, Manuals, etc.). The training shall cover complete capabilities of the Transport System.

5.6. Contract Provision.

5.6.1. When any system, subsystem, component or requirement test fails to meet the requirements of the test, Government acceptance and payment shall be withheld until such time as the cause of the failure is corrected to the Government satisfaction.

5.6.1.1. If necessary due to a failed test, after appropriate corrective action has been taken, all tests including those previously completed related to the failed test and the corrective action shall be repeated and successfully completed prior to Government acceptance. Pre-cutover audits shall consist of verification of all testing completed by the Contractor such that the system is deemed ready for functional cutover. As part of this audit, any engineered changes or approved waivers applicable to the installation shall be reviewed and agreed upon between the Contractor and the

Government. Post-cutover audits shall verify that all post-cutover acceptance testing has been performed satisfactorily in accordance with the standard practices and identify those tests, if any which have not been successfully completed and shall be re-tested prior to acceptance. The

Contractor shall do all testing in accordance with the acceptance test plan as mentioned above.

The Contractor shall provide a logical test process that minimizes interruptions and avoids sustained downtime and presents a contingency procedure to be implemented in the event of systems failure during testing.

5.6.2. Testing. The Contractor shall furnish all test equipment and personnel required to conduct all required testing. During the testing phase, the Government reserves the right to perform any of the Contractor performed inspections and tests to assure solutions conform to prescribed requirements. The Contractor shall provide on-site support during the acceptance testing. The

Test Report(s) shall be provided to the Government no later than 10 days after test(s) have been

5.7. System Acceptance: Acceptance of the Transport System installation shall be dependent upon successful completion and documentation of tests in the Contractor submitted/Government approved Test Report. Screen shots (if applicable) shall serve to document successful test results.

6.0 WARRANTY

The Contactor shall provide a one year warranty or manufacturer’s standard commercial warranty, whichever is longer. The Contactor shall also provide a one year workmanship warranty to include all materials, software, software programming, and circuit terminations. The warranty period shall start from the date of system and or project acceptance, signing of AFTO

Form 747 by all parties. The Contactor shall provide hardware replacement/upgrades for one year for all equipment. The Contactor shall transfer warranties to the Government. The

Contactor shall provide their Maintenance and Technical representatives’ Web, Email, and Phone

Numbers for Government personnel to request support, as required.

7.0. PERFORMANCE.

7.1. Period of Performance. The period of performance for this requirement shall not exceed

120 days to complete all facets of the project including final walk thru with the Government representative, beginning after contract award.

7.2. Place of Performance. The places of performance are RAF Lakenheath and RAF

Mildenhall UK.

7.3. Hours of Work. The Contractor shall routinely work during normal operating hours of the site. Monday through Friday (0730-1630 Hours), excluding Federal and UK Bank Holidays.

Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the GRs at least 10 working days in advance.

8.0. STORAGE.

8.1. Temporary Storage: The Government shall provide secure and dry storage space for

Contractor materials. The Contractor shall be responsible for loading, unloading, un packing and transportation of all Contractor provided materials, test equipment, training documentation, etc..

The Contractor shall be responsible for disposal of all packing materials and unused installation materials. If the GR concurs, the Contractor may turn these items over to the Government for use/disposal at no compensation to the Contractor. If the GR does not agree, the Contractor shall properly dispose of these items IAW the local Governments’ environmental practices.

8.2. Temporary Storage address:

RAF Mildenhall

Shipping Address for project material storage is: Project shipping POC is:

100 CS/SCOI-TCF TSgt. Brandon S. Azevedo

C/O TSgt. Brandon S. Azevedo Bldg. 591/Rm 30A

Bldg. 591/Rm 30A RAF Mildenhall

RAF Mildenhall IP28 8NF

IP28 8NF United Kingdom

United Kingdom

RAF Lakenheath

Shipping Address for project material storage is: Project shipping POC is:

48 CS/SCXP TSgt Troy Cox

C/O TSgt Troy Cox Bldg. 1100 Rm F39

Bldg. 1043 RAF Lakenheath

RAF Lakenheath IP27 9PN

IP27 9PN United Kingdom

United Kingdom

9.0 Reference Standards:

NUMBER TITLE WEBSITE OR LOCATION

AFI AFI 13-213, Airfield Management Air Force Publications

FIPS Federal Information Processing

Standards Publications https://csrc.nist.gov/publications/fips

BICSI Building Industry Consulting Service

International, Inc. (BICSI) http://www.bicsi.org/

British Standards

Institute

BS 7671.2018, 18th Edition of The IET

Wiring Regulations https://www.cityandguilds.com/qualificatio ns-and-apprenticeships/building-services-industry/18th-edition

NFPA 70 (2020) National Fire Protection Association

(NFPA), National Electric Code (NEC) http://www.nfpa.org/

ANSI American National Standards Institute

(ANSI) and Internet Standards Resources http://www.ansi.org/

TIA Engineering: TIA Standards See

Commodity Specific Appendices and

Individual Task Orders http://www.tiaonline.org/

ANSI/TIA-569-E

(2019)

Commercial Building Standards for

Telecommunications Pathways and

Spaces http://www.tiaonline.org/

ANSI/TIA-570

(2008)

Residential Telecommunications Cabling

Standard http://www.tiaonline.org/

EIA/CIA-310-E

(2005)

Racks, Panels and Associated Equipment http:/global.ihs.com/

ANSI/NEMA-FB

1 (2012)

Fittings, Cast Metal Boxes and Conduit

Bodies for Conduit, Electrical Metallic

Tubing (EMT) and Cable http://www.nema.org

ANSI/EIA-310-D Cabinets, Racks, Panels, and Associated

Equipment http://www.server-racks.com/eia-310.html

ANSI/TIA/EIA-

606-C – (2017)

Administration Standard for the

Telecommunications Infrastructure of

Commercial Buildings www.flexcomm.com/library/606aguide.pdf https://csrc.nist.gov/publications/fips http://www.bicsi.org/ https://www.cityandguilds.com/qualifications-and-apprenticeships/building-services-industry/18th-edition https://www.cityandguilds.com/qualifications-and-apprenticeships/building-services-industry/18th-edition https://www.cityandguilds.com/qualifications-and-apprenticeships/building-services-industry/18th-edition http://www.nfpa.org/ http://www.ansi.org/ http://www.tiaonline.org/ http://www.tiaonline.org/ http://www.tiaonline.org/ http://www.nema.org/ http://www.server-racks.com/eia-310.html http://www.flexcomm.com/library/606aguide.pdf

ANSI-J-STD-607

– D (2019)

Commercial Building Grounding

(Earthing) and Bonding Requirements for Telecommunications http://www.ansi.org/

BICSI TDMM

Manual - (2006, 11th Edition)

Building Industries Consulting Services

International Telecommunications

Distribution Methods (TDM) Manual https://www.bicsi.org/default.aspx

NEMA TC 2-

(2013)

Electrical Polyvinyl Chloride (PVC)

Tubing and Conduit http://www.nema.org/Standards/Complime ntaryDocuments/Contents%20and%20Sco pe%20NEMA%20TC%202-2013.pdf

OSHA CFR 29

Part 1910-268 -

Telecommunications https://www.osha.gov/pls/oshaweb/owasrc h.search_form?p_doc_type=STANDARDS

&p_toc_level=1&p_keyvalue=1910

TIA 526-14-B

(2010)

Optical Power Loss Measurement of

Installed Multimode Fiber Cable Plant http://www.tiaonline.org/

REA TE&CM 643

Form 515C

Rural Electrification Administration

(REA)

http://www.rurdev.usda.gov/supportdocum ents/utp_bulletins_1753f-152.pdf

ANSI/TIA-568-

.1.E (2020)

Commercial Building

Telecommunications Cabling Standard http://www.tiaonline.org/

ANSI/TIA-568-

.2.D (2018)

Balanced Twisted-Pair

Telecommunication Cabling and

Components Standard http://www.tiaonline.org/

ANSI/TIA-568-

.3.D (2016)

Optical Fiber Cabling Components

Standard http://www.tiaonline.org/

ANSI/TIA-570

(2008)

Residential Telecommunications Cabling

Standard http://www.tiaonline.org/

ANSI/TIA-598-C

(2005)

Optical Fiber Cable Color Coding http://www.tiaonline.org/

10.0 LABELING:

The Contractor shall provide an effective labeling and numbering scheme to ensure administration tasks are simplified, to include, moves, adds and changes can be carried out with little guesswork, unused capacity can be easily identified and failed components can easily and http://www.ansi.org/ https://www.bicsi.org/default.aspx http://www.nema.org/Standards/ComplimentaryDocuments/Contents%20and%20Scope%20NEMA%20TC%202-2013.pdf http://www.nema.org/Standards/ComplimentaryDocuments/Contents%20and%20Scope%20NEMA%20TC%202-2013.pdf http://www.nema.org/Standards/ComplimentaryDocuments/Contents%20and%20Scope%20NEMA%20TC%202-2013.pdf https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910 https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910 https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910 http://www.tiaonline.org/ http://www.rurdev.usda.gov/supportdocuments/utp_bulletins_1753f-152.pdf http://www.rurdev.usda.gov/supportdocuments/utp_bulletins_1753f-152.pdf http://www.tiaonline.org/ http://www.tiaonline.org/ http://www.tiaonline.org/ http://www.tiaonline.org/ http://www.tiaonline.org/ quickly be identified during troubleshooting and repair activities. This will include all Contractor

EFI&T Premise Wiring. Naming scheme shall be coordinated with the GR.

11.0 ATTACHMENTS:

Sketch #1. Transport System Requirements.