Attachment I - Performance Work Statement.pdf

Performance Based Statement of Work

Leadership and Performance: Strategic Communication and Conflict Management Executive Education and Facilitation Services

1.0. Background/Introduction:

The Naval Postgraduate School (NPS) Center for Executive Education (CEE) provides an array of executive-level education courses and workshops for military and civilian leaders within the Department of the Navy (DON). CEE requires two Subject Matter Experts to co-design and implement two leadership programs for 100 Supply Corps Waterfront leaders (50 participants each for the 2 programs) (LTJGs and LCDR ranks). The Supply Corps delivers operational logistics, supply chain management, and acquisition and business capabilities to provide mission readiness. Supply Corps personnel are stationed around the world in a variety of shipboard and ashore stations. These junior officers are responsible for complex tasks that are central to the effective operations of the US Navy.

2.0. Scope:

The Contractor should provide a scope of work in accordance with the information that is provided in this request. The Director, Fleet Ordnance and Supply (N41), USFF Command has requested design and delivery a two, 2-day interactive and engaging leadership workshops to be held onsite at Naval Support Activity, Norfolk, VA that will include the following learning objectives:

2.1. Have an opportunity to develop mutually supportive networks with other waterfront leaders.

2.2. Learn strategies to manage conflict and enhance collaboration with others – as a leader or as a member of a group/team.

2.3. Increase awareness about behaviors they use when working with others and consider ways to increase their effectiveness – build on their strengths and identify areas for development.

2.4. Develop an understanding of their strategic role as waterfront leaders and how they contribute to the effectiveness of USFF and the US Navy.

2.5. Identify strategies to be more effective when leading peers, subordinates, superiors, and external constituents.

2.6. Assess their current communication styles and consider ways to enhance their communication with peers, subordinates, superiors, and external constituents.

2.7. Learn to leverage diverse perspectives, styles, and skills as a resource to improve performance.

2.8. Identify relevant Supply Corps Waterfront leader relevant scenarios for workshop exercises.

3.0. Tasks: The Contractor will provide two (2) Subject Matter Experts (SME 1 and SME 2) to conduct the following primary tasks in support of the 2-day workshops: (1) SMEs 1 & 2 will conduct 3-5 interviews to gather relevant scenarios that will be analyzed to identify key challenges affecting performance of Supply Corps waterfront leaders.

SMEs will use the interview data to develop scenarios for relevant learning exercises during the two workshops; (2) SME 1 will conduct two primary tasks in support of the 2-day workshop: 1) develop three (3) modules and materials and provide executive-level instruction to workshop participants and 2) provide 2-days of facilitation services. SME 1 shall perform the tasks outlined below. (3) SME 2 will conduct two primary tasks in support of the 2-day workshop. 1) develop four (4) modules and materials to provide executive-level instruction to participants and

2) to provide 2-days of facilitation services. SME 2 shall perform the tasks outlined below.

3.1. Task 1: SME 1 and SME 2 will interview 3-5 waterfront leaders (executive team and LTJGs-LCDR rank) and gather short scenarios about conflict, decision making, performance problems with direct reports, and issues related to organizational changes that are happening in N41. These scenarios will be analyzed to determine key factors and themes.

3.1.1. Scenarios will be developed into specific exercises that will align with the course objectives and provide real-world application of the issues discussed for both programs.

3.2. Task 2 (SME 1): Prepare Three (3) Modules, Materials, and provide Instructional Delivery. SME 1 shall develop and present course materials to participants at this workshop, using established executive-level teaching technologies and methods.

3.2.1. Module and Materials development: The SME will develop, draft, and finalize all documents and materials for lectures (to include slides, handouts, suggested read ahead materials, references, etc.)

for three (3) different modules. Specific content for each module follows:

3.2.1.1. Module 1: Conflict Management for Improved Performance: Upon completion of this module, the participants will be able to:

o Describe the five conflict-handling approaches including when and how to use each one.

o Identify their own and other’s conflict-handling profiles, including possible overuse and underuse of the mode.

o Diagnose specific situations that they might encounter and know how to adjust their use of the five modes to fit the circumstance. (90 minutes including a case-based relevant example, lecturette, and discussion.)

o Use scenarios developed in Task 1 to practice conflict management.

3.2.1.2. Module 2: Effective Communication. Upon completion of this module, the participants will be able to:

o Assess their own communication style and recognize others’ styles.

o Develop heuristics for knowing when, where, and how to communicate with others to improve task accomplishment and professional relationships. – especially as it applies to waterfront leadership situations.

o Describe ways to find common ground to move communication forward in a positive way.

o Identify common communication missteps and how to mitigate or rectify them.

o Discuss communication techniques such as active listening, advocacy vs. inquiry, and creating psychological safety.

o Use scenarios developed in Task 1 to practice effective communication.

3.2.1.3. Module 3: Tools for Managing in the Real World of Waterfront Leadership. Upon completion of this module, the participants will be able to:

o Analyze waterfront leader-related scenarios and apply knowledge from Days 1 & 2.

o Create a professional development action plan that incorporates lessons learned.

3.2.2. Content for each module must demonstrate a grounding in the latest Strategic Communication and

Conflict Management research and best practices.

3.2.3. Instruction Delivery: Module (s) instruction will each be 2-hrs in length, delivered in person on site at the Command’s determined location. The Contractor must be able to work with a wide range of participants and knowledge levels.

3.2.4. All module materials (e.g., PowerPoint slides, case studies, vignettes, exercises, readings, resources) will be available to Fleet Ordnance and Supply (N41), USFF Command (N41) prior to the workshop.

All module-related documents and material will be created and delivered electronically in Microsoft Office format, version 7.0 or higher (e.g., Word, PowerPoint, or Excel).

3.3. Task 3 (SME 2): Prepare Four (4) Modules, Materials, and provide Instructional Delivery. SME 2 shall develop and present course materials to participants at this workshop, using established executive-level teaching technologies and methods.

3.3.1. Module and Materials development: The SME will develop, draft, and finalize all documents and materials for lectures (to include slides, handouts, suggested read ahead materials, references, etc.)

for four (4) different modules. Specific content for each module follows:

3.3.1.1. Module 1: Role of Leadership as it Applies to Supply Corps Waterfront Junior officers. Upon completion of this module, the participants will be able to:

o Distinguish between managing and leading. Identify the basis, scope, likely outcome and nature of each.

o Discuss the Leadership Model (Leader, Situation, and Others) o Describe examples that illustrate effective leadership.

3.3.1.2. Module 2: Problem Solving Styles. Upon completion of this module, the participants o Identify their problem-solving style as assessed with the KAI (Kirton Adoption Innovation Inventory).

o Identify problem-solving styles that supply corps officers bring to their day-to-day work with others and how they might best manage their differences between themselves and others to improve performance.

o Appreciate the value of adaptors, innovators, and bridgers.

o Use scenarios developed in Task 1 to practice effective problem solving.

3.3.1.3. Module 3: Focusing Conversations. Upon completion of this module, the participants o Identify conversations waterfront leaders should have with others (subordinates, peers, superiors, and external constituents) to focus the efforts of others on key waterfront priorities.

o Discuss the four components of strategic focus (command and unit priorities) – mission, strategic obj/goals, guiding principles, and vision.

o Determine how strategic goals are used to support movement toward the command’s vision.

o Practice focusing conversations with class participants.

o Use scenarios developed in Task 1 to develop focusing conversations that participants might have in their real-world situations.

3.3.1.4. Module 4: Giving and Receiving Feedback. Upon completion of this module, the participants will be able to:

o Identifying the importance of asking for, receiving, and giving effective feedback to enhance their own work and the work of others.

o Discuss the challenges of giving and receiving effective feedback.

o Practice giving and receiving effective feedback.

3.3.2. Content for SME 2 modules must demonstrate a grounding in the latest team development research and strategies for employing best practices in demanding work situations. In particular, SME 2 must be certified and have extensive experience with the problem-solving assessment tool

(KAI).

3.3.3. Instruction Delivery: Module (s) instruction will each be 2-hrs in length, delivered in person on site at the Command’s determined location. The Contractor must be able to work with a wide range of participants and knowledge levels.

3.3.4. All module materials (e.g., PowerPoint slides, case studies, vignettes, exercises, readings, resources) will be available to Fleet Ordnance and Supply (N41), USFF Command (N41) prior to the workshop.

All module-related documents and material will be created and delivered electronically in Microsoft Office format, version 7.0 or higher (e.g., Word, PowerPoint, or Excel).

3.4. Task 4: Facilitation: The Contractor will provide 2-days of facilitation of small groups to support application of strategies and tools discussed in modules delivered on Days 1 and 2.

4.0. Deliverables: The contractor shall be responsible for providing the following deliverables:

4.1. One set of specific exercises that align with the course objectives and provide real-world application of the issues discussed for both workshops.

4.2. One set of completed modules in proper MS office format (Word and PPT).

4.3. Two Instructors to instruct the identified modules and materials at the workshop.

4.4. Provide 2-days facilitation of 3-6 small groups (6-8 people per group) to support application of the 7 modules instructed on Days 1 and 2.

Performance Measurement - Quality Assurance Plan

Task Inspected

Deliverable Acceptable Quality Level (AQL) Method Frequency

3.1 4.1 Delivery of line item during the scheduled timeframe September 2024

Review by individual identified by USFF (N41) and NPS

1 time prior to the 2 workshops

3.2 4.2 Delivery of line item during the scheduled timeframe Observation by individual identified by USFF

(N41) and NPS

1 time for each of 2 workshops

3.3 4.3 Delivery of line item during the scheduled timeframe identified in the workshop agenda.

Receive qualitative and quantitative feedback from the participants each of the

SME-instructed modules.

1 time for each of 2 workshops

3.4 4.4 Delivery of line item Receive qualitative and quantitative feedback from the participants for each of the SME- facilitated sessions.

1 time for each of 2 workshops

If performance falls below the AQL defined above, the Technical Point of Contact (TPOC) shall document the instance(s), coordinate with the Contracting Officer and advise the Contractor. The Contractor will be requested to review the documentation and provide a written response on how performance will be corrected in the future. Re-performance of any work for failure to perform in accordance with the specified AQL or task requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

5.0. Minimum Technical Requirements:

5.1. Education and/or Experience for Delivery of Instructional Modules

Contractor will provide instructor with at least 5 years of recent demonstrated successful performance teaching DoD or Navy executive education specifically related to strategic organizational communication (can include but not substitute interpersonal, writing, speaking, teambuilding or public relations) for SME

1. At least 5 years of recent demonstrated successful performance teaching DoD or Navy executive education specifically related to high-performing teams, strategy, and problem solving for SME 2.

Contractor will provide instructor who has a proven track record in training and education for US Navy programs that deal with diversity, conflict, and communication (SME 1); high performing teams, diversity, problem solving, and effective feedback (SME 2).

Contractor will provide instructor who has a PhD-level education in communication with emphasis in strategic communication, organizational communication, rhetoric, public diplomacy, and/or new media to be able to have a deep knowledge base of accepted communication models, concepts and theory in the course of their teaching (SME 2).

Contractor will provide instructors experienced and/or knowledgeable about public and private sector best practices that are relevant to the US Navy participants.

Contractor will provide instructors who can demonstrate knowledge in current research fields related to subject areas described above for SMEs 1 and 2. The educators are also conducting research in this field.

Contractor will provide instructors who can demonstrate competence with respect to subject matter outlined above for SMEs 1 & 2 in the form of curriculum vitae, statements of experience, and recent teaching evaluations for executive education. Contractor will provide documentation for the instructor.

Contractor will provide instructors familiar with complex issues typically faced by large organizations such as DOD and the US Navy.

Contractor will provide instructors familiar with the unique organizational context faced by the US military.

5.2. Delivery date: Contractor will provide the instructors capable of conducting interviews and developing workshop scenarios by September 30, 2024. Workshops are tentatively scheduled for Fall 2024 and Spring 2025 at the NSA Hampton Roads facility in Norfolk, VA.

6.0. Period of Performance: 09/23/2024 – 09/22/2025.

7.0. Place of Performance: Naval Support Activity (NSA) Hampton Roads in Norfolk, Virginia.

8.0. Work Week and Hours of Operation:

The Contractor shall provide services during normal working hours excluding federal holidays. Normal working hours are 0730-1630, Monday through Friday, unless requirements dictate otherwise. Exceptions can be permitted by the TPOC upon request and at the TPOC’s discretion. Following is a list of holidays observed by the Government.

Name of Holiday Time of Observance New Year’s Day 1 January Martin Luther King Jr. Day Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 04 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the Contractor in accordance with the practice as observed by the assigned Government employees at the using activity.

9.0 Travel: Travel will be in accordance with the Joint Travel Regulations (JTR) and will be reimbursed by the government on an as-incurred basis.

Task From/To Travel Location Duration of Trip

How Many Travelers

3.2.3 Monterey, CA / Norfolk, VA 4 days One

3.3.3 Punta Gorda, FL / Norfolk, VA 4 days One

10.0 Transition Activities:

It is essential to the Government that services required under this PWS are performed without interruption. At the conclusion of any performance period, including option periods or extensions, the services provided under this PWS may be awarded to another contractor. The contractor in place shall be required to assist in the transition activities.

11.0 Security Requirements:

Contractor personnel performing work under this contract does not require a security clearance, as all materials presented are unclassified. Contractor shall be escorted by NPS faculty and follow all access requirements for the classroom location that may be required.

12.0 Human Subject Research:

Contractor personnel performing work under this contract may not support, advise, or conduct research involving human subjects. If at any time during the period of performance of this contract the tasks involve human subject research, the Contractor shall immediately notify the Contracting Officer. The contract must be amended in accordance with DoDD

3216.02 and DFAR 252.235-7004 in the event human subject research is proposed.

13.0 Privacy Act Statement:

“Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

14.0 Identification of Contractor Employees:

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

15.0 Non-Personal Services Statement:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Subparts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

16.0 SUPTXT204-9400(4-22) CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS OR PROTECTED

HEALTH INFORMATION

The following shall be inserted in full text in all solicitations and contracts (including commercial acquisitions) which require contractor unclassified access to federally controlled facilities, sensitive information, Information Technology (IT) systems or protected health information. For commercial acquisitions, this text shall be incorporated into either the SOW or PWS.

The security text does not apply in cases where the contractor/vendor does not have access to Navy Marine Corps Intranet (NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short-term duties of less than 30 days duration that allow for the use of a visitor request. In these cases, the government employee must submit a Visitor Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This clause local text does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contactor employees performing work overseas. The clause local text is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S. national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non- U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE

INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC.

Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged, or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher-level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g., system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1 and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training and maintain a current requisite background investigation.

The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative. Within three (3) workdays after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative.

The contractor's security representative shall be the primary point of contact on any security matter. The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility, or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check.

Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel Management (OPM) investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements, ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy command's ISSM/IAM. Completion and approval of a SAAR-N form is required for all individuals accessing Navy IT resources.

The SAAR-N shall be forwarded to the Navy CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the CSM. The CSM will review the submitted documentation for completeness prior to submitting it to the OPM; Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The CSM will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a VAR via the JPAS or a hard copy VAR directly from the contractor's security representative. Although the contractor will take JPAS owning role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT position category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

17.0 Points of Contact:

NPS Contracting Officer Representative (COR): Robert Huddleston, Lecturer, rhuddles@nps.edu.

NPS Technical POC: Winli McAnally, CEE Director, wmcanall@nps.edu.

USFF Financial POC: Gary Thompson, gary.s.thompson8.civ@us.navy.mil.