Attachment I DRAFT Statment of Work Air Transportation Services_Market Survey.pdf

Attachment I – DRAFT Statement of Work Air Transportation Services

PART I - SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

NOTICE: Funds are not presently available for this contract. The FAA’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the FAA for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

B.1 BACKGROUND

This Screening Information Request (SIR) is soliciting proposals to operate an air transportation service from the William J. Hughes Technical Center at the Atlantic City International Airport FAA Ramp (ACY) to Ronald Reagan Washington National Airport (DCA) general aviation ramp in accordance with Part I – Section C.

A single, indefinite delivery, indefinite quantity (IDIQ), firm fixed priced (with fuel adjustment, as applicable, see below) contract will be awarded as result of this SIR. The minimum ordering obligation is 84 round trips; and the maximum ordering obligation is 1,745 round trips The initial Order, issued simultaneously with contract award, will fund the Government’s minimum order.

The Government intends to evaluate proposals and award one contract in response to this SIR to the lowest-priced, technically acceptable, and responsible offeror. The evaluation of price proposals will consider the total price offered for the base period plus the four (4) option periods and additional options (CLIN 6). See Section M for further details on the evaluation process.

The North American Industry Classification System (NAICS) Code is 481111 entitled, “Scheduled Passenger Air Transportation.” The size standard shall not exceed 1500 employees.

This requirement is set aside for competition amongst small businesses under the 481111 NAICS code.

The contractor must, upon receipt of an executed Contract, perform the services outlined in Section C, and such further requirements as may be contained in future modifications. The only person authorized to either issue or modify this IDIQ contract is the Contracting Officer. The Government has no obligation to issue delivery orders or contract modifications to the contractor beyond the minimum ordering obligation specified above.

All terms and conditions contained in this document shall be applicable to all modifications issued under this contract, unless otherwise specified by an individual modification.

B.2 FUEL

Fuel will be a pass-through cost reimbursable line item with a yearly not to exceed amount assigned. The Contractor is to charge for fuel as a pass-through item with no mark up for general and administrative costs or profit. JetA or JetA+ fuel must be utilized in performance of this contract. The contractor will be reimbursed for each round trip completed. The Government will only reimburse the contractor for fuel that is in direct support of this contract. The Government will reimburse the contractor for a maximum of 150 gallons of fuel per round trip.

Training, maintenance ferries and repositioning flights are not considered direct support. The price of the fuel is for the product only (including applicable taxes) and excludes all accessorial charges, which must be borne by the contractor. The contractor must purchase fuel at the prevailing market value. As part of its invoice, the contractor must provide fuel receipts for fuel purchased in support of this contract. The fuel receipts must show the total number of gallons purchased, the fuel charge per gallon, and the total purchase amount.

B.3 SCHEDULE OF PRICING

The contractor must provide round-trip (RT) pricing for air transportation service from the William J. Hughes Technical Center at the Atlantic City International Airport FAA Ramp (ACY) to Ronald Reagan Washington National Airport (DCA) general aviation ramp as set forth in Section C.

The contractor shall include in its offered price below applicable Federal Excise Tax (Passenger Tax), all landing fees, and parking fees. The RT pricing is not to include fuel, as that is charged under a separate sub-CLIN.

The CLINs, if ordered, will be awarded under a fixed price per round trip. The FAA will only pay for the actual number of round trips calculated in accordance with section C.

ITEM NUMBER SUPPLIES/SERVICES

ESTIMATED

QUANTITY UNIT

UNIT

PRICE TOTAL

CLIN 0001 YEAR 1 SERVICES

0001A

RT flight service originating from ACY to

DCA 305 RT $ $

0001B

SCHEDULE OPTION – Monday RT flight service originating from ACY to DCA 44 RT $ $

0001C

FUEL REIMBURSEMENT

(IAW G.6) NOT TO EXCEED

(NTE) $10 per gallon, NTE $523,500 ceiling. N/A RT $ N/A $ 523,500

CLIN 0002 YEAR 2 SERVICES

0002A

RT flight service originating from ACY to

DCA 305 RT $ $

0002B

SCHEDULE OPTION – Monday RT flight service originating from ACY to DCA 44 RT $ $

0002C

FUEL REIMBURSEMENT

(IAW G.6) NOT TO EXCEED

CLIN 0003 YEAR 3 SERVICES

0003A

RT flight service originating from ACY to

DCA 305 RT $ $

0003B

SCHEDULE OPTION – Monday RT flight service originating from ACY to DCA 44 RT $ $

0003C

FUEL REIMBURSEMENT

(IAW G.6) NOT TO EXCEED

CLIN 0004 YEAR 4 SERVICES

0004A

RT flight service originating from ACY to

DCA 305 RT $ $

0004B

SCHEDULE OPTION – Monday RT flight service originating from ACY to DCA 44 RT $ $

0004C

FUEL REIMBURSEMENT

(IAW G.6) NOT TO EXCEED

CLIN 0005 YEAR 5 SERVICES

0005A

RT flight service originating from ACY to

DCA 305 RT $ $

0005B

SCHEDULE OPTION – Monday RT flight service originating from ACY to DCA 44 RT $ $

0005C

FUEL REIMBURSEMENT

(IAW G.6) NOT TO EXCEED

TOTAL (CLINS 0001A-C through 0005A-C) 1745 RT $_____________

RT - round trip

PART I - SECTION C

STATEMENT OF WORK

The contractor must operate an air transportation service from the FAA William J. Hughes Technical Center at the Atlantic City International Airport FAA Ramp (ACY) to Ronald Reagan Washington National Airport (DCA) general aviation ramp as identified below.

A. PERFORMANCE REQUIREMENTS

In order to provide the above services, the contractor must:

1. Provide aircraft, fuel, pilots, deicing, maintenance, and all materials necessary to provide the services identified herein.

2. Possess a Part 135 or 121 Air Operator Certificate issued in accordance with Title 14 of the

Code of Federal Regulations (14 CFR) for the aircraft identified below in 5(i).

a. The contractor must conduct operations under Part 135 or 121 as applicable to the certificate held, to fulfill the requirements of the contract. The certificate holder must maintain the applicable operations specifications for the passenger operation.

b. The operator must maintain the aircraft via a maintenance program in accordance with Part 121 or 135, as applicable to the certificate held and size of aircraft flown, to fulfill the requirements of the contract. (Section 135.411(a)(2) and other applicable sections of Part 135, Subpart J; or Part 121, Subpart J).

c. Crewmembers must meet the minimum qualifications, be trained in accordance with, and maintain recency of experience in accordance with Part 121 or 135 as applicable to the certificate held and operation conducted. A Part 135 certificate holder may elect to use Part 121, Subparts N and O, standards.

d. Pilots must meet the flight time and duty period limitations and rest requirements for scheduled passenger carrying operations in accordance with Part 117 (for Part 121 passenger operations) or 135 (135.265), as applicable to the certificate held and operation conducted.

e. Flight attendants (if used or required by the operational rule part) must meet the duty period limitations and rest requirements in accordance with Part 121 or Part 135 as applicable to the certificate held and operation conducted.

3. Possess a Safety Management System, accepted by the FAA, in accordance with Part 5 if a Part 121 certificate holder. Possess a voluntary Safety Management System, accepted by the FAA, in accordance with Part 5 if a Part 135 certificate holder.

4. Have an accident/incident reporting policy that includes notification to the National Transportation Safety Board in accordance with 49 CFR Part 830.

5. Provide a fixed wing aircraft that:

a. Has the capacity to carry nineteen (19) passengers.

b. Has sufficient cargo capacity to store at least one overnight bag per passenger.

c. Is capable of flying the RT (ACY/ DCA) and have the ability to fly an additional thirty minutes (30) beyond this RT flight time to reach an alternate airport without refueling.

d. Meets all instrument flight rules (IFR)/FAA flights requirements.

e. Is maintained in such a manner that it will be legal to conduct flights under IFR at all times.

f. Is certified for “flight into known icing conditions”, and is equipped with operating weather radar, dual instrumentation, backup communication equipment, and backup navigation capability.

g. Is operated only after an appropriate instrument flight rules (IFR) flight plan has been filed.

h. Is equipped and operated in accordance with applicable CFRs.

i. Is identified by the following Aircraft information:

AIRCRAFT INFORMATION

***The contractor must complete the following information for the aircraft being proposed:

Type Tail No. of Fuel Burn Rate Aircraft No. Passenger Seats (mile per gallon

6. If the contractor cannot meet their aircraft commitment, liquidated damage penalties may be assessed. See Section H.5 for Liquidated Damages information.

Mechanical failures are considered to be solely the contractor’s fault and responsibility. The contractor shall not be considered at fault due to any failure to perform this contract under its terms if the failure arises from causes beyond the control and without the fault or negligence of the contractor. Examples of causes beyond the contractor’s control are (1) acts of God or of the public enemy, (2) acts of the Government in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the contractor.

7. Have access to an aircraft hangar and maintenance facility to support on a full-time basis, required and preventive maintenance. This hangar and maintenance facility must be located within one hour flight time of the Atlantic City International Airport, NJ 08405 (ACY). The FAA hangar will not be available to the contractor for any reason, including cold and severe weather plane storage.

8. Provide the following reports and procedures:

a. The contractor must use the flight manifest to complete the check-in process in DCA for flights number 2 and 4 as fast and efficiently as possible. Pilots should assist all program participants, such as the customers and shuttle bus drivers, with routine tasks whenever possible in order to maintain the flight schedule. When possible, the contractor should depart DCA ahead of the estimated schedule set forth below in B.3 when all passengers on the manifest are present and able to depart early, and provided that the contractor complies with all other requirements of this Statement of Work.

b. Flight crew must have a cell phone available for direct ground communication with the COR or his/her designee, in the event of a last-minute change. Airborne communication will be maintained via the FAA designated frequencies. A 10-minute in-range call is required at ACY.

c. Submit a written report to the COR on all incidents or accidents no more than 5 calendar days after an incident or accident occurs as defined in Title 49 C.F.R 830.2.

d. The contractor must notify the FAA Washington Operations Center (WOC) immediately if an accident occurs.

e. The contractor must notify the COR no more than 1 calendar day of any enforcement action, which may be sufficient to terminate the contract in accordance with clause 3.10.6-4.

f. A copy of the contractor’s operation manuals and updates must be provided to the

COR within ten (10) days of contract award. This document will be used by the Government for reference only. Any revisions/updates made to the manual must be provided to the COR immediately upon its issuance.

The Government will maintain communications with the contractor’s operation office. All daily operational changes, e.g., cancellations, delays, early departures, rerouting of flights due to weather, shall be directed by the COR or his/her designee.

9. The contractor must adhere to the landing requirements that are in place in ACY and DCA, if any. A transportation security waiver is required for aircraft in order to fly in DCA air space and is issued by the Transportation Security Administration. The contractor is responsible for submitting the online waiver request application through the FAA/TSA Airspace Access Program. A letter specifying the purpose and scope of the work to be completed must accompany the application. The contractor should obtain this letter from the COR prior to the beginning of each calendar year (CY).

10. All flight crewmembers, including subcontractors, must submit to a National Agency Check with Inquiries (NACI) investigation at the Government’s expense.

The Government will reimburse the contractor for a maximum of 150 gallons of fuel per round trip.

B. PERFORMANCE REQUIREMENT OPTION (additional plane)

An additional plane may be required of the contractor, as needed, with a minimum of 30 days’ notice to the contractor. This plane is in additional to the primary plane to support special events. The additional plane will need to meet the same requirements as the primary plane located in Part I, Section C, A. PERFORMANCE REQUIRMENTS.

Additional plane must be provided at the same rate per round trip as those flights regularly scheduled for the current period of performance. Estimating an average of 5 round trips to support special events per each service year.

C. SCHEDULE REQUIREMENTS

In performance of this contract, the contractor must provide air transportation services in accordance with the following:

1. Two round trips (RT) must be provided on each day on Tuesday, Wednesday, and Thursday of each week.

2. Estimated time schedule:

TIME ACTION

7:15 a.m. Air shuttle departs ACY (flight #1) 8:00 a.m. Air shuttle arrives DCA

8:30 a.m. Air shuttle departs DCA (flight #2) 9:15 a.m. Air shuttle arrives ACY

3:30 p.m. Air shuttle departs ACY (flight #3) 4:15 p.m. Air shuttle arrives DCA 4:45 p.m. Air shuttle departs DCA (flight #4) 5:30 p.m. Air shuttle arrives ACY

3. Note: It is the intent of the FAA to utilize two RTs on each day on Tuesday, Wednesday, and Thursday, however due to lack of customer demand, the COR may remove RTs from the flight schedule. The contractor will not be permitted to invoice for RTs that have been removed from the flight schedule. The FAA will provide 24 notice to contractor in the event the COR has removed a RT from the flight schedule.

D. SCHEDULE OPTIONS (Additional flying day)

Additional round trips on Mondays may be requested of the contractor, as needed, with a minimum of seventy-two (72) hour notice to the contractor. Additional flights must be provided at the same rate per round trip as those flights regularly scheduled.