Attachment H-1 James Geddes Windows and Siding - Complete Bid Spec. (1).pdf

SYRACUSE HOUSING AUTHORITY

AMP 73 -JAMES GEDDES HOMES SIDING &

WINDOW REPLACEMENT

SYRACUSE, NY 13204

IFB No. B26005

June 15, 2026

ROBERTSON STRONG APGAR ARCHITECTS

1054 JAMES STREET

SYRACUSE, NY 13203

RSA# 2605 SET NO. _______

TABLE OF CONTENTS

SHA – JAMES GEDDES HOMES SIDING & WINDOW REPLACEMENT

#2605

SHA PROCUREMENT FORMS

INVITATION TO BID

ATTACHMENT A – FORM OF BID

ATTACHMENT B – HUD 5369-A

ATTACHMENT C – PROFILE OF FIRM

ATTACHMENT D – SECTION 3 EXPLANATION

ATTACHMENT E – HUD 5369

ATTACHMENT F – SIBC

ATTACHMENT G – SAMPLE CONTRACT FORM

ATTACHMENT G-1 –HUD 5370

ATTACHMENT G-1.1 – SUPPLEMENTAL CONDITIONS TO HUD 5370

ATTACHMENT G-2 – HUD 92554M

ATTACHMENT G-3 – HUD 2554

ATTACHMENT G-4 – HUD 4010

ATTACHMENT G-5 – HUD 92010

ATTACHMENT G-6 – HUD 51000

ATTACHMENT G-7 – HUD 51001

ATTACHMENT G-8 – SECTION 3 UTILIZATION

ATTACHMENT G-8.1 – HUD 51002

ATTACHMENT G-9 – HUD 51003

ATTACHMENT G-10 – HUD 51004

ATTACHMENT G-11 – HUD 5372

ATTACHMENT G-12 – WH 347

ATTACHMENT G-13 – HUD 11

ATTACHMENT G-14 – HUD 50071

ATTACHMENT G-15 – SF-LLL

ATTACHMENT G-16 – DBWD

ATTACHMENT G-17 – LOW INCOME RESIDENT HIRING PLAN – CONTRACT

ATTACHMENT G-18 – NYS E-VERIFY AFFIDAVIT

ATTACHMENT G-19 – NTP FORM

ATTACHMENT I – HUD 2530

ATTACHMENT J-1 – SF-24

ATTACHMENT J-2 – SF-25A

ATTACHMENT J-3 – SF-25

ATTACHMENT K – AGENCY PROFILE OF PROPERTIES

ATTACHMENT L – MWBE

DIVISION 1 - GENERAL REQUIREMENTS

01 1100 SUMMARY OF PROJECT

01 2100 ALLOWANCES

01 2200 UNIT PRICES

01 2300 ALTERNATES

01 2600 CHANGE ORDER PROCEDURES / AIA DOC. G701

01 2900 APPLICATION FOR PAYMENT

01 3100 PROJECT COORDINATION

01 3216 CONSTRUCTION SCHEDULE

01 3300 SUBMITTALS

01 3520 PROJECT MEETINGS

01 4210 REFERENCE STANDARDS

01 4213 ABBREVIATIONS

TABLE OF CONTENTS

01 4500 QUALITY CONTROL

01 5000 TEMPORARY FACILITIES

01 5410 CUTTING AND PATCHING

01 5710 ENCLOSURES AND CONTROLS

01 6200 PRODUCT OPTIONS

01 6500 MATERIAL AND EQUIPMENT

01 7600 PROTECTION OF INSTALLED WORK, EXISTING BUILDINGS, AND EXISTING

SITE FEATURES

01 7700 CLOSEOUT PROCEDURES

01 7800 CLOSEOUT SUBMITTALS

DIVISION 2 – EXISTING CONDITIONS & REMOVALS

02 8213 ASBESTOS ABATEMENT

02 8314 LEAD SAFE WORK PRACTICES

DIVISION 3 – CONCRETE – NOT USED

DIVISION 4 - MASONRY – NOT USED

DIVISION 5 - STEEL – NOT USED

DIVISION 6 - ROUGH CARPENTRY

06 1000 ROUGH CARPENTRY

06 2000 FINISH CARPENTRY AND MILLWORK

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 2100 BUILDING INSULATION

07 4640 SIMULATED WOOD SIDING

07 6200 FLASHING, SHEET METAL

07 9200 JOINT SEALANTS

DIVISION 8 - OPENINGS

08 5313 VINYL WINDOWS

DIVISION 9 - FINISHES

09 9100 PAINTING

DIVISION 10 – SPECIALTIES – NOT USED

DIVISION 22 - PLUMBING – NOT USED

DIVISION 23 - MECHANICAL– NOT USED

DIVISION 26 – ELECTRICAL

26 0000 GENERAL PROVISIONS, ELECTRICAL

00 910 – DRAWING LIST

COVER SHEET

SITE

S100 OVERALL SITE PLAN

ASBESTOS

HM100 HAZARDOUS MATERIAL OVERALL SITE PLAN

ARCHITECTURAL

A100 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 15 & 16

A101 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 17 & 18

A102 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 19 & 20

A103 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 21 & 22

A104 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 23 & 24

A105 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 25 & 26

A106 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 27 & 28

A107 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 29 & 30

A108 EXTERIOR ELEVATIONS - NY-1-2 BUILDINGS 31 & 32

A109 EXTERIOR ELEVATIONS - NY-1-2 BUILDING 33

A110 WALL SECTIONS AND DETAILS - W / NEW VINYL SIDING NY-1-2

BUILDINGS 15 THRU 33

A111 NY 1-2 WINDOW TYPES AND DETAILS

#1603H

PART 1 - GENERAL

1.01 REQUIREMENTS INCLUDED

A. Project; Work Covered by Contract Documents

B. Contracts

C. Administrative and Procedural Sections Applicable to all Contracts

D. Temporary Facilities and Services Sections Applicable to all Contracts

E. Work of the Separate Contracts

F. Owner Furnished Items

G. Statutory Requirements

H. Contractor Use of Premises

I. Work Schedule and Phasing for all contracts.

J. Completion Time

K. Building Permit

L. Environmental Concerns including asbestos and VOC off-gassing.

M. Lead Based Paint Worker Protection.

N. Abatement of Window caulk

1.02 RELATED SECTIONS

A. Document 00700 - General Conditions: Duties and responsibilities of Architect and other parties.

B. Section 01041 -Project Coordination: Owner provided coordination of Work of separate contracts.

1.03 PROJECT - WORK COVERED BY CONTRACT DOCUMENTS

A. Work of single prime contract at James Geddes Homes for window and siding replacement.

1.04 CONTRACTS

A. Perform Work of a Single Prime Contract under a stipulated sum contract with the Owner.

B. Work of the Contract is Identified in the following Articles and on the Drawings

1.05 ADMINISTRATIVE AND PROCEDURAL SECTIONS APPLICABLE TO GC CONTRACT

A. Section 01020 - Allowances.

B. Section 01026 - Unit Prices.

C. Section 01027 - Applications for Payment.

D. Section 01028 - Change Order Procedures.

E. Section 01030 - Alternates.

F. Section 01041 - Project Coordination.

G. Section 01045 - Cutting and Patching.

H. Section 01070 - Abbreviations.

I. Section 01090 - Reference Standards.

J. Section 01200 - Project Meetings.

K. Section 01300 - Submittals.

L. Section 01400 - Quality Control.

M. Section 01600 - Materials and Equipment.

N. Section 01650 - Starting of Systems.

O. Section 01700 - Contract Closeout and Final Cleaning

P. Section 01730 - Operational and Maintenance Data

Q. Section 01740 - Warranties and Bonds

R. Section 01900 - Demolition and Alteration Work

1.06 TEMPORARY FACILITIES AND SERVICES SECTIONS APPLICABLE TO GC CONTRACT

A. Section 01500 - Temporary Facilities.

B. Section 01530 - Enclosures.

C. Section 01535 - Protection of Installed Work.

D. Section 01550 - Parking Areas.

E. Section 01560 - Environmental Controls

1.07 CONTRACT FOR GENERAL CONSTRUCTION

A. Division 1 - General Requirements:

1. Administrative and procedural Sections listed above.

2. Temporary facilities and services Sections listed above.

3. Coordinate work of subcontractors for minor HVAC, Electrical and Plumbing Work

4. Section 01 5710: Enclosures and Controls for work related to GC contract.

B. Work specified in Divisions 2-28.

1.08 OWNER ITEMS

A. The Owner shall provide clear areas for contractor staging locations.

B. Owner will provide notifications to building tenants for proposed entrance into apartments in coordination with the GC provided work schedule.

1.09 STATUTORY REQUIREMENTS OF REGULATORY AGENCIES

A. This Contract also subject to provisions of Section 103-a of General Municipal Law of New

York, may be subject to cancellation if Contractor, when called before a Grand Jury, refuses to testify concerning any transaction with State or any political subdivision thereof.

B. General Municipal Law S101, re: separate contracts.

General Municipal Law S103, re: advertisement for contract.

General Municipal Law S103, re: equivalency (or equal) clause.

General Municipal Law S103, re: basis for award of contract.

General Municipal Law S103-3, re: non-collusion.

General Municipal Law S106-b, re: payment on public works contracts.

General Municipal Law S108, re: Workman's Compensation insurance.

General Municipal Law 109, re: non-assignment of public contracts.

C. Labor Law S220, Subd. 2, re: 8-hour day, 40-hour week.

Labor Law S220, Subd. 3, and S220-d, re: minimum wage rates.

Labor Law S220-3, re: anti-discrimination.

Labor Law S222-a, re: elimination of dust hazard.

D. Compliance with Section Nineteen Hundred Eighteen (1918) of Penal Law of State of New

York; fill in all required forms, etc.

1.10 CONTRACTOR USE OF PREMISES

A. Coordinate use of premises through Project Representative per Section 01040 and all Sections relating to temporary facilities. All workers shall be required to wear photo identification badges at all times for identification. Provide name, contractor, photo. There shall be no smoking allowed at any time anywhere on the site.

B. The work of the project is anticipated to be a single phase with starting and completion dates as indicated in Section 1.11. Any proposed changes to this schedule must be thoroughly reviewed with the SHA and the Architect in a timely manner so as not to delay the proposed work sequence.

C. The Contractor shall erect a fence around the work zone which shall be kept in place until all work at the site is complete.

D. The contractors shall erect barriers for safety inside and outside the buildings, and dust/contaminant control barriers as necessary within the buildings between Owner used areas and construction areas. All trash and scrap materials shall be removed daily from existing building and site work areas.

E. As sections of the project are brought to completion, contractors shall be responsible to leave the premises in a secure manner at the end of each workday. All doors, windows and openings, existing and new, shall be locked or temporarily secured each day. Total building security shall be coordinated with the Project Representative.

F. At work of renovations to existing buildings, specific exiting points for the building through that portion of the building under rehabilitation must be maintained. Entrances for use by the contractors workmen and delivery of materials shall be as mutually agreed to by the contractors and the SHA. Provide plywood or poly to protect existing floors, walls and door jambs from damage during movement of materials. Surfaces damaged shall be repaired or replaced at no cost to the Owner.

G. Safety shall be the sole responsibility of the contractors. Contractors shall erect fencing, temporary tunnels, barriers, tape, walls, railings, lights, and other means to prevent residents, staff and visitors from accidentally coming in contact with the work or falling into excavations.

Barriers shall be provided similarly for vehicular traffic. Excavations should not be left open overnight. Contractors shall verify that VOC containing materials have “off-gassed” prior to occupancy of any space.

H. Areas for contractor parking, storage, trailers, staging and offices on the sites shall be coordinated with the Project Representative. Access for vehicles, delivery of materials, etc shall be coordinated thru the Project Representative. Vehicles, traffic and parking shall respect the normal operations of the complex and related resident traffic. Designated parking areas for workmen and truck unloading areas shall be established. Do not block fire lanes or access ways for fire vehicles.

I. All required exits, exitways and emergency window exits necessary for the safe operation of the complex shall be maintained clear and unobstructed at all time by the contractors and contractor’s materials.

J. Contractors shall schedule noisy and dusty construction operations at a time least detrimental to the normal operations of the complex. Loud talking, shouting, obscene gestures, and use of profanity shall be prohibited anywhere on grounds.

K. Utility outages and shutdowns to be planned in advance by the contractors with ample warning given the Owner. Contractors shall coordinate such outages and shutdown with the Owner and the Owner’s major activities to establish a mutually agreeable time frame and duration.

L. Contractors shall exercise caution where work is adjacent to windows of occupied spaces.

Provide fencing or other barriers to safely protect occupants from glass breakage, noise, dust and other debris resulting from the work. Proper exiting from occupied spaces and the building in general must be maintained.

1.11 WORK SEQUENCE

A. It is intended that the work of this project be undertaken as detailed in the schedule listed herein beginning with the execution of contract. The project will be completed in a progression determined in coordination with the owner by July 31st, 2027.

B. As time is of the essence to begin the work of this project, it is intended that the contractors for this project submit shop drawings, place material orders and receive delivery of all materials in a timely manner that respects the starting and completion dates of the construction schedule.

C. Work Sequence Schedule: TBD

1.12 BUILDING PERMITS, FEES AND INSPECTIONS

A. The building permit shall be obtained by the contractor.

B. The contractor shall secure and pay for all permits and regulatory fees.

C. Each prime contractor shall make all arrangements, secure and pay for other permits and governmental fees, licenses and inspections necessary for proper execution and completion of their contract which are legally required when bids are received or negotiations concluded.

1.13 ENVIRONMENTAL CONCERNS - Some children and adults suffer from chemical sensitivities or allergies stimulated by certain construction materials and equipment. Contractors shall not knowingly install materials, insulations, adhesives, products containing toxic solvents, products producing long-life outgassing or other potentially hazardous materials in this building.

Contractors shall not install building products that have been identified by governmental agencies as hazardous or declared illegal to be used in building construction. No product assembly shall be brought into the building while occupied unless it has first completed off-gassing.

1.14 ASBESTOS MATERIALS - No new asbestos containing materials (ACBM) shall be used in this project.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED.

* * END OF SECTION * *

01 2100 ALLOWANCES

1.01 SUMMARY

A. Section Includes

1. This section is subject to applicable requirements of the contract documents.

2. Funds will be drawn from the Allowance only by allowance letter after approval by Architect and Owner.

3. Include in the Contract sum, all of the following allowances

1.02 ALLOWANCES FOR PRODUCTS

A. The amount of each allowance includes:

1. The cost of the Product to the Contractor or Subcontractor

2. Delivery to the site

3. Applicable taxes

4. Handling at the site; including unloading, uncrating and storage

5. Protection from the elements and from damage

6. Labor for installation and finishing

7. Other expenses required to complete the installation

8. Contractor's and Subcontractor's overhead and profit

B. Allowances for individual contracts:

1. Allowance for the Contract for General Construction: $50,000

1.03 SELECTION OF PRODUCTS UNDER ALLOWANCE

A. Architect’s Duties:

1. Consult with the Contractor in consideration of Products and suppliers or installers.

2. Make selection in consultation with the Owner. Obtain Owner's written decision, designating:

a. Product, model and finish.

b. Accessories and attachments.

c. Supplier and installer, as applicable.

d. Cost to Contractor, delivered to the site or installed, as applicable.

e. Manufacturer's Warranties.

B. Contractor's Duties:

1. Assist Architect and Owner in determining qualified suppliers or installers.

2. Obtain proposals from suppliers and installers when requested by Architect.

3. Make appropriate recommendations for consideration of the Architect.

4. Notify Architect promptly of:

a. Any reasonable objections Contractor may have against any supplier, or party under consideration for installation.

b. Any effect on the Construction Schedule anticipated by selections under consideration of the Architect.

5. The Contractor shall not order products, purchase products, install products or otherwise proceed with any portion of Work under this Section until authorized in writing by Owner.

01 2100 ALLOWANCES

1.04 CONTRACTOR RESPONSIBILITY FOR PURCHASE, DELIVERY AND INSTALLATION

A. On notification of selection, execute purchase agreement with designated supplier.

B. Arrange for and process Shop Drawings, Product Data and Samples, as required.

C. Make all arrangements for delivery.

D. Upon delivery, promptly inspect products for damage or defects.

E. Submit claims for transportation damage.

F. Install and finish product.

1.05 ADJUSTMENT OF CONTRACT

A. Products provided under allowances will be covered by Change Orders to the Contract and will be based on the Owner's approval of the scope and cost of the additional work.

B. At closeout of Contract, funds remaining in the Allowance will be credited to Owner by Change

Order.

PART 2 - PRODUCTS

NOT USED

PART 3 - EXECUTION

NOT USED

** END OF SECTION **

01 2200 UNIT PRICES

1. Identification of unit price items as set forth in the Bid Forms.

2. Brief outline of work involved in each item, and listing of work components in the item

3. Criteria to be applied for measurement of number of completed units, for payment purposes

B. Related Work Specified Elsewhere

1. General Conditions and Supplementary Conditions: Unit Price Work

2. Bid Form and Owner-Contractor Agreement: Schedule of Unit Prices

C. Alternates

1. Refer to section 01 2300 Description of Alternates which may effect the work of this Section.

D. Allowances

1. Refer to section 01 2100 Allowances which may affect the work of this section.

1.02 UNIT PRICES

A. A unit price is an amount proposed by Bidders and stated on the Bid Form as a price per unit of measurement for installed materials or services performed that will be added to or deducted from the Contract Sum by Change Order in the event the estimated quantities of Work required by the Contract Documents are increased or decreased.

B. Unit price stated on proposal shall be agreed to prior to award of contract and included in the contract. Work added to the scope of work shall be done for the stated unit price. Work deducted from the scope of work shall be done at the unit price stated less 10%.

C. Unit prices shall include all overhead and profit, delivery, handling costs, installation and applicable taxes and start up costs for the item supplied.

D. The Owner reserves the right to reject the Contractor's measurement of work-in-place that involves use of established unit prices, and to have this Work measured by an independent surveyor acceptable to the Contractor at the Owner's expense.

1.04 UNIT PRICE ITEM DESCRIPTIONS

A. Contract Items:

1. Unit Price No. 1 – Additional Vinyl Siding

a. Description: Provide and install additional vinyl siding as described in the project documents.

b. Unit of Measurement: Per sq.

2. Unit Price No. 2– Additional PVC Corner trim

a. Description: Provide and install additional pvc trim as described in the project documents.

b. Unit of Measurement: Per B.F

01 2200 UNIT PRICES

3. Unit Price No. 3– Window units

a. Description: Provide and install additional Window type W1 as described in the documents. Include removal of existing window unit.

b. Unit of Measurement: Per window

4. Unit Price No. 4– Window units

a. Description: Provide and install additional Window type W2 as described in the documents. Include removal of existing window unit.

b. Unit of Measurement: Per window

5. Unit Price No. 5– Window units

a. Description: Provide and install additional Window type W3 as described in the documents. Include removal of existing window unit.

b. Unit of Measurement: Per window

6. Unit Price No. 6– Window units

a. Description: Provide and install additional Window type W4 as described in the documents. Include removal of existing window unit.

b. Unit of Measurement: Per window

7. Unit Price No. 7– Window units

a. Description: Provide and install additional Window type W5 as described in the documents. Include removal of existing window unit.

b. Unit of Measurement: Per window

8. Unit Price No. 8 – Porch Slab Repair

a. Description: Repair concrete porch slabs as necessary per specification section 04 0514

b. Unit of Measurement: Per porch.

9. Unit Price No. 9 - Porch Column Replacement

a. Description: Replace existing steel porch columns with new 3.5”x3.5”x3/16”

HSS columns. Provide 4”x6”x1/4” base plate at top and bottom to match existing.

b. Unit of Measurement: Per column

10. Unit Price No. 10– Additional Sheathing

a. Description: Provide and install replacement ½” CD-X plywood sheathing to match existing.

b. Unit of Measurement: Per 4’x8’ sheet.

PART 2 – PRODUCTS – NOT USED

PART 3 – EXECUTION – NOT USED

END OF SECTION

01 2300 DESCRIPTION OF ALTERNATES

1. Submission procedures

2. Documentation of changes to Contract Sum and Contract Time

B. Related Work Specified Elsewhere

1. General Conditions

2. Section 01 3300 – Submittals and Progress Schedules: Work schedule affected by Alternates.

3. Technical Sections as listed under the respective alternates.

1.02 REQUIREMENTS

A. Alternate price shall include full description of the proposed Alternate and the affect on adjacent or related components.

B. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner’s option.

Accepted Alternates will be identified in the Owner-Contractor Agreement.

C. Coordinate related work and modify surrounding work to integrate the work of each Alternate.

D. Alternate prices shall include all labor, materials, equipment, overhead, insurance, applicable taxes, profit, and delivery costs.

1.03 SELECTION AND AWARD OF ALTERNATIVES

A. Indicate variation of Bid Price for Alternates described below and list in Bid Form Document or any supplement to it, which requests a “difference” in Bid Price by adding to or deducting from the base bid price.

B. Award of Contract shall be based upon a combination of the lowest responsible Base Bid and a chosen mix of Alternates accepted by the Owner.

1.04 DESCRIPTION OF ALTERNATES

ALTERNATE GC-1: The Bidder shall state the amount to be added to the base bid to paint all security screens located on the first floor of the townhomes as indicated in the contract documents.

PART 2 – PRODUCTS

PART 3 – EXECUTION

01 2600 CHANGE ORDER PROCEDURES

1. Submittals.

2. Documentation of change in Contract Sum and Contract Time.

3. Change procedures.

4. Construction Change Authorization.

5. Stipulated Sum change order.

6. Unit price change order.

7. Time and material change order.

8. Execution of change orders.

9. Correlation of Contractor submittals

1. SHA Bid Forms

2. Section 01 2100 - Allowances.

3. Section 01 2200 - Unit Prices: Scope of Unit Prices.

4. Section 01 2900 - Applications for Payment.

5. Section 01 3300 - Submittals - Progress Schedules.

6. Section 01 3300 - Submittals - Schedule of Values.

7. Section 01 6200 - Product options and substitutions

8. Section 01 7700 - Contract Closeout: Project Record Documents.

1.02 SUBMITTALS

A. Submit name of the individual authorized to accept changes, and to be responsible for informing others in Contractor's employ of changes in the Work.

B. Change Order Procedure Forms: Attached at back of this Section:

1. Change Order: AIA G701.

1.03 DOCUMENTATION OF CHANGE IN CONTRACT SUM AND CONTRACT TIME

A. Maintain detailed records of work done on a time and material basis. Provide full information required for evaluation of proposed changes, and to substantiate costs of changes in the Work.

B. Document each quotation for a change in cost or time with sufficient data to allow evaluation of the quotation.

C. On request, provide additional data to support computations:

1. Quantities of products, labor, and equipment.

2. Taxes, insurance and bonds.

3. Overhead and profit.

4. Justification for any change in Contract Time.

5. Credit for deletions from Contract, similarly documented.

D. Support each claim for additional costs, and for work done on a time and material basis, with additional information:

1. Origin and date of claim.

2. Dates and times work was performed, and by whom reviewed and approved by Project

Representative.

3. Time records and wage rates paid.

4. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

1.04 CHANGE PROCEDURES

A. The Architect will advise of minor changes in the Work not involving an adjustment to Contract

Sum or Contract Time by issuing supplemental instructions on AIA Form G710.

B. The Architect may issue a Proposal Request which includes a detailed description of a proposed change with supplementary or revised Drawings and specifications, a change in Contract Time for executing the change work required and the period of time during which the requested price will be considered valid. Contractor will prepare and submit an estimate within ten days.

C. The Contractor may propose a change by submitting a request for change to the Architect, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors.

Document any requested substitutions in accordance with Section 01 6200.

1.05 CONSTRUCTION CHANGE AUTHORIZATION

A. Architect may issue a document, signed by the Owner, instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

B. The document will describe changes in the Work, and will designate method of determining any change in Contract Sum or Contract Time.

C. Promptly execute the change in Work.

1.06 STIPULATED SUM CHANGE ORDER

A. Based on Proposal Request and Contractor's fixed price quotation or Contractor's request for a

Change Order as approved by Architect.

1.07 UNIT PRICE CHANGE ORDER

A. For pre-determined unit prices and quantities, the Change Order will be executed on a fixed unit price basis. Additional work at unit price agreed upon. Decrease in work at unit price less 10%

B. For unit costs or quantities of units of work which are not pre-determined, execute Work under a Construction Change Authorization.

C. Changes in Contract Sum or Contract Time will be computed as specified for Time and Material Change Order.

1.08 TIME AND MATERIAL CHANGE ORDER

A. Submit itemized account and supporting data after completion of change, within time limits in

Conditions of the Contract.

B. Architect will determine the change allowable in Contract Sum and Contract Time as provided in Conditions of the Contract.

C. Maintain detailed records of work done on Time and Material basis.

D. Submit records with Project Representatives confirmation written on submittal form.

1.09 EXECUTION OF CHANGE ORDERS

A. Architect will issue Change Orders for signatures of parties as provided in the Conditions of the

Contract.

1.10 CORRELATION OF CONTRACTOR SUBMITTALS

A. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum as shown on Change Order.

B. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust time for other items of work affected by the change, and resubmit.

PART 2 - PRODUCTS

NOT USED

01 2900 APPLICATION FOR PAYMENT

A. Procedures for preparation and submittal of Applications for Payment.

1. General Conditions: Progress Payments and Final Payment.

2. Section 01 2100 - Allowances: Cash Allowances, Contingency Allowance, Schedule of Values.

3. Document 01 2600 - Change Order Procedures: Procedures for changes to the

Work.

4. Section 01 3300 - Submittals: Submittal procedures.

5. Section 01 7800 - Contract Closeout: Final Payment.

1.02 FORMAT

A. AIA G702 and G703 - Application and Certificate for Payment including continuation sheets or computer print out following format of G702 - 1992 edition.

1.03 SCHEDULE OF VALUES

A. Coordination: Each prime Contractor shall coordinate preparation of its Schedule of Values for its part of the Work with preparation of the Contractors' Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule

c. List of Subcontractors

d. Alternates Schedule

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment. Schedule to be broken into categories for each building.

3. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of

Values:

a. Project name and location

b. Name of Architect

c. Contractor's name and address

d. Date of submittal

e. Architects project numbers

f. Building Names for work at each building

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division

b. Description of the Work.

c. Name of subcontractor

d. Name of manufacturer or fabricator

e. Name of supplier

f. Change Orders (numbers) that affect value

g. Dollar Value

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. The Architects Representative will work with the contractor to assist in setting up the Schedule of Values/Application for Payment form.

b. Differentiate between items stored on-site and items stored off-site.

Include evidence of insurance or bonded warehousing if required.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the Schedule of Values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.04 PREPARATION OF APPLICATIONS

A. Present required information in typewritten form or on electronic media printout.

B. Execute certification by signature of authorized officer.

C. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

D. List each authorized Change Order as an extension on continuation sheet, listing Change Order number and dollar amount as for an original item of Work.

E. Prepare Application for Final Payment as specified in Section 01 7800.

1.05 SUBMITTAL PROCEDURES

A. Submit schedule of dates and anticipated amounts of requisitions after project schedule is established.

B. Payment Period: Submit monthly, until the 25th day of each month, on schedule developed with Owner.

C. Submit a pencil copy to the Owner's representative for review and approval.

D. When approved, submit four copies with original signature and notarized of each

Application for Payment to the Architect. Schedule for monthly Application will be developed with the Owner.

E. Waivers of Mechanics Lien: With each Application for Payment after the first, submit waivers of mechanics liens from subcontractors, sub-subcontractors and suppliers for the construction period covered by the previous application.

1. Submit partial waivers on each item for the amount requested, prior to deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. The Owner reserves the right to designate which entities involved in the Work must submit waivers.

a. Submit final Applications for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

4. Waiver Forms: Submit waivers of lien on forms, and executed in a manner, acceptable to the Owner.

F. When Architect finds the Application properly completed and correct, he will transmit a certificate for payment to Owner, with a copy to Contractor.

1.06 SUBSTANTIATING DATA

A. When Owner's representative or Architect requires substantiating information, submit data justifying dollar amounts in question.

B. Provide one copy of data with cover letter for each copy of submittal. Show Application number and date, and line item by number and description.

PART 2 - PRODUCTS

NOT USED

01 3100 PROJECT COORDINATION

1. Construction Mobilization

2. Schedules

3. Submittals

4. Coordination Drawings

5. Coordination and Project Conditions

6. Closeout Procedures

1. SHA General Conditions

2. Section 01 1100 - Summary of Project: Work covered by each contract

3. Section 01 3520 - Project Meetings

4. Section 01 7700 - Contract Closeout: Closeout procedures

1.02 CONSTRUCTION MOBILIZATION

A. Cooperate with the Owner's Project Representative in allocation of mobilization areas of site; for field offices and sheds, for material storage, access, traffic, and parking facilities.

B. During construction, coordinate use of site and facilities through the Project Representative.

C. Comply with Project Representative's procedures for intra-project communications;

submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts. Each contractor shall coordinate their work with the other contractors. Work shall progress in an orderly manner with each contractor supplementing the others.

D. Comply with instructions of the Project Representative for use of temporary utilities and construction facilities.

E. Coordinate field engineering and layout work under instructions of Project

F. Workers of all trades shall be required to wear photo identification badges at all times for security purposes.

G. Staff Names: Within 15 days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in accordance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone.

H. In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1. Include special personnel required for coordination of operations with other contractors.

2. Each Prime contractor shall provide a project superintendent in an administrative role to coordinate daily activities, procure materials, coordinate the work of various subcontractors, coordinate his forces with the other prime contracts and the Owner's program.

1.03 SCHEDULES

A. Submit preliminary progress schedule within 21 days of award of bid in accordance with

Section 01 3300 to Architect. After review, revise and resubmit schedule to comply with revised Project schedule.

B. During progress of Work, revise and resubmit with each application for payment and as directed by Architect.

1.04 SUBMITTALS TO PROJECT REPRESENTATIVE

A. Submit applications for payment on HUD Forms provided by SHA and AIA G702 AND

G702A forms or approved computer printout for preliminary review, and for transmittal to Architect.

B. Submit requests for interpretation of Contract Documents, and obtain instructions through Project Representative.

C. Process requests for substitutions, and change orders, through Project Representative.

D. Deliver closeout submittals for review and preliminary inspections for transmittal to

Architect.

1.05 COORDINATION DRAWINGS

A. Provide information required for preparation of coordination drawings.

B. Review drawings with Project Representative to insure proper coordination with the Work of other Contracts after preparation and prior to initiation of the work involved.

1.06 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and Work of the various sections of the Project manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

C. In finished areas, except as otherwise indicated, conceal pipes, ducts, and wiring within the construction. Coordinate locations of fixtures and outlets with finish elements.

D. Coordinate completion and clean-up of Work of separate sections in preparation for phased Substantial Completion, and for portions of work designated for owner’s occupancy.

E. After Owner occupancy of a portion of the premises, coordinate access to site for correction of defective work and work not in accordance with Contract Documents, to minimize disruption of owner’s activities.

1.07 COORDINATION MEETINGS

A. Coordination Meetings: The Owner's Representative will conduct coordination meetings weekly. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of Owner, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to Combined Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Contractors to Revise Combined Contractor's Construction Schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements

2) Sequence of operations

3) Status of submittals

4) Deliveries

5) Off-site fabrication

6) Access

7) Site utilization

8) Temporary facilities and controls

9) Work hours

10) Hazards and risks

11) Cleaning

1.08 CLOSEOUT PROCEDURES

A. Notify Project Representative when Work is considered ready for Substantial Completion.

Accompany Project Representative on preliminary inspection to determine items to be listed for completion or correction in Contractor's notice of Substantial Completion.

B. Comply with Project Representative's instructions to correct items of Work listed in executed Certificates of Substantial Completion.

C. Notify Project Representative when Work is considered finally complete. Accompany

Project Representative in preliminary final inspection.

D. Comply with Project Representative's instructions for completion of items of Work determined by the Architect's final inspection.

E. The Project Representative shall provide for the project coordination of the Owner's separate contractor's activities. He may have periodic meetings with the separate contractors to aid in this coordination process.

PART 2 - PRODUCTS

01 3216 CONSTRUCTION SCHEDULE

PART 1 GENERAL

1.01 GENERAL

A. The Construction Schedule required by the Contract Documents is an integral part of this agreement and shall govern the performance of work by the Contractor.

B. The Construction Schedule shall be signed by the Owner and the Contractor prior to the start of the work.

C. The Construction Schedule shall be submitted by the Contractor within 7 days after the Notice of Award has been issued, and shall establish:

1. The planned sequence of specific tasks required for completion of the work of the Contract, identified by building number.

2. Confirmed delivery dates for all scheduled materials and fabrications.

3. The dependency relationships of specific activities which, in aggregate, comprise the work of the Contract.

4. The duration proposed for the completion of each activity.

5. Milestone dates for the completion of established activities, or designated portions of the work.

D. The Construction Schedule includes restraints established by the Owner for the performance of the work including:

1. The calendar for construction.

2. The calendar for activities assigned to the Owner.

E. The Contractor is responsible to ensure that all his work, including the work of his subcontractors, is performed in strict conformance with the Construction Schedule.

F. If the Contractor fails to meet a milestone date, the Owner may enforce against the

Contractor any and all remedies specified in the contract, for such failure.

G. The Contractor shall provide periodic progress reports to the Owner's Representative and the Architect describing the Contractor's status relative to the Construction Schedule.

H. The Construction Schedule shall detail completion of all of the work from the Notice to

Proceed through the acceptance of the work, substantial completion and completion of all punch list work.

1.02 DEFINITIONS AS APPLICABLE TO THE SCHEDULE:

A. Activity: Any specific item of work, group of items of work or milestone required for the completion of the work of the Contract. In this Contract, the removal and replacement of all roofing, on each of the scheduled buildings shall be a designated activity.

B. Calendar, Construction: Five (5) days per week excluding the following holidays: New

Year's Day, Martin Luther King Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, and Christmas Day.

C. Calendar, Owner: Five (5) days per week excluding Martin Luther King Day, President’s

Day, Washington's Birthday, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Election Day, Veteran's Day, Thanksgiving Day, and the entire period from two days before Christmas Day to two days after New Year's Day.

01 3216 CONSTRUCTION SCHEDULE

D. Day: A work day between 8:00 a.m. and 5:00 p.m., from Monday through Friday excluding holidays established on the construction calendar. Work on days or times other than above must be scheduled in advance and approved by the Owner. Contractors shall pay for all costs of Owner personnel required during these additional work periods.

(NOTE: The term "Day" used elsewhere in these specifications refers to contiguous calendar days. The work day definition is applicable to the construction schedule only and applies to durations, lags, etc.).

01 3300 SUBMITTALS

1. Submittal procedures.

2. Construction progress schedules.

3. Proposed products list.

4. Shop drawings

5. Product data

6. Samples.

7. Manufacturers' instructions.

8. Manufacturers' certificates.

9. Field samples and Mock-ups.

10 Schedule of Values

1.02 RELATED SECTIONS

A. General Conditions: Construction Schedule, Schedule of Values, Shop Drawings, Product

Data, Samples.

B. Section 01 4500 - Quality Control: Manufacturers' field services and reports.

C. Section 01 7800 - Contract Closeout: Contract warranty and manufacturer's certificates closeout submittals.

1.03 SUBMITTAL PROCEDURES

A. Transmit each submittal with Architect accepted form. Take into account standard reasonable review time of approximately 14 working days from receipt of submittal.

B. Sequentially number the transmittal forms. Resubmittals to have original number with an alphabetic suffix.

C. Identify Project, Contractor, Subcontractor or supplier; pertinent Drawing sheet and detail number(s), and specification Section number, as appropriate.

D. Apply Contractor's stamp, signed or initialed certifying that review, verification of Products required, field dimensions, adjacent construction Work, and coordination of information, is in accordance with the requirements of the Work and Contract Documents.

E. Schedule submittals to expedite the Project, and deliver to Architect at business address.

Coordinate submission of related items.

F. Identify variations from Contract Documents and Product or system limitations which may be detrimental to successful performance of the completed Work.

G. Provide space for Contractor and Architect review stamps.

H. Revise and resubmit submittals as required, identify all changes made since previous submittal.

I. Distribute copies of reviewed submittals to concerned parties. Instruct parties to promptly report any inability to comply with provisions.

J. Submittals will be rejected without review, and returned to the Contractor if:

1. A substitution for a component is shown for the first time on the shop drawing without previously following the approval procedures for substitutions and equivalents.

2. The contractor has not stamped and signed the shop drawings certifying his review.

3. The submittal fails to show compliance with specified Standards or Test Methods.

4. The submittals indicate insufficient data or are incomplete.

5. The architect is required to transfer data to other opaque copies of the submittal.

6. Shop drawings are not drawn to scale. Rough sketches not acceptable.

7. Marketing data and general advertising material is submitted in lieu of technical data required.

K. Shop Drawings Required: Contractors shall submit only the shop drawings called for in the separate specification sections. Other submittals shall be returned and not reviewed.

L. Shop Drawing Format: Where possible and practical submit shop drawings on 8-1/2” x 11” or 11” x 17” bound format.

1.04 CONSTRUCTION PROGRESS SCHEDULES

A. General Contractor to submit initial progress schedule in duplicate within 21 calendar days after date established in Notice to Proceed for Architect Project is up to each prime to review.

Provide phasing plan to meet the various phases as noted in this specification and shown on the phasing drawing. Within seven (7) working days of this submittal the other prime contractors must provide the Architect, Project Manager, and each prime a matching schedule coordinating with the General Contractors schedule. A coordination meeting with the Owner and Owners representative will be held within five (5) days of receipt to negotiate adjustments acceptable to all primes.

B. General Contractor shall from within seven (7) days revise and resubmit a combined approved schedule.

C. Submit revised schedules with each Application for Payment, identifying changes since previous version.

D. Submit a computer generated chart or horizontal bar chart with separate line for each section of

Work, identifying first work day of each week.

E. Show complete sequence of construction by activity, identifying Work of separate stages and other logically grouped activities. Indicate the early and late start, early and late finish, float dates, and duration, seasonal variations, limitations due to Owner occupancy, site restrictions.

Also factor in “off-gassing” times for spaces and show them in the schedule.

F. Indicate estimated percentage of completion for each item of Work at each submission.

G. Show submittal dates required for shop drawings, product data, samples, mockups, testing and product delivery dates and how they affect the schedule, including those furnished by Owner and under Allowances.

H. Show how each work areas schedule is required.

1.05 DAILY CONSTRUCTION REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at the site. Submit duplicate copies to the Owners representative at weekly coordination meetings.

1. List of subcontractors at the site.

2. List of separate contractors at the site.

3. Approximate count of personnel at the site.

4. High and low temperatures, general weather conditions.

5. Accidents.

6. Meetings and significant decisions.

7. Unusual events (refer to special reports).

8. Stoppages, delays, shortages, and losses.

9. Meter readings and similar recordings.

10. Emergency procedures.

11. Orders and request of governing authorities.

12. Change Orders received, implemented.

13. Services connected, disconnected.

14. Equipment or system tests and startups.

15. Partial Completions, occupancies.

16. Substantial Completions authorized.

1.06 PROPOSED PROJECTS LISTS

A. Within 15 days after date of Notice to Proceed and prior to contract award, submit complete list of major products proposed for use, with name of manufacturer, trade name, and model number of each product. If equivalent is proposed include required back-up data enumerated in Instructions to Bidders.(refer to sections 00 4300 series)

B. For products specified only by reference standards, give manufacturer, trade name, model or catalog designation, and reference standards.

C. For substitutions requested after award of contract provide all data enumerated in the

Modifications to General Conditions.

1.07 SHOP DRAWINGS

A. Each prime shall submit a schedule of shop drawings and other submittals required for the work of the project with in ten (10) days of a final project schedule.

B. Submit the number of opaque reproductions which Contractor requires plus three additional copies.