Attachment E-SOW Workplace Safety Shoes and Boots_2025R0.pdf

Workplace Safety Shoes and Boots

1.0 Overview

UT-Battelle, LLC and the Oak Ridge National Laboratory (Company) have a requirement for the supply and delivery of workplace Safety Shoes and Boots. This agreement will provide the ability for ORNL authorized employees to select and purchase their own Safety Shoes and Boots directly from Seller.

2.0 Scope of Work and Services

Seller shall provide the following services:

• Seller shall provide a wide variety and selection of Safety Shoes and Boots that meet or exceed standard ASTM F 2413.

• Seller shall provide on-site services through a climate controlled mobile shoe store.

• Seller shall provide on-site services at a minimum of twice per month and have the ability to provide occasional on-site services with limited notice.

• Seller will work with Company to determine standard schedule.

Seller shall have a local storefront(s) located within 30 miles of the ORNL campus. The storefront location(s) shall display at least 200 styles and maintain an inventory of at least 5,000 pairs of safety shoes/boots to include a wide variety of men's and women's sizes.

Inventory shall be sufficient to avoid a substantial number of backorders.

• Seller shall be responsible for their own stock of inventory, and any inventory adjustments shall be made at the Seller's discretion.

• Seller's mobile shoe store shall display at least 50 approved styles and maintain an inventory of at least 1,500 pairs of safety shoes/boots to include a wide variety of men's and women's sizes in their mobile store. Inventory shall be sufficient to avoid a substantial number of backorders.

• Seller shall be responsible for their own stock of inventory, and any inventory adjustments shall be made at the Seller's discretion.

• Seller shall accept Company's Safety Shoe Voucher form (a sample ORNL Safety Shoe and Boot voucher form is attached) at their mobile shoe store and their storefront(s).

• Seller shall provide an on-site climate-controlled mobile shoe store service as required by the Company. The Company will determine the required schedule for mobile shoe services and work with the Seller to secure its availability during the Company's requested schedule. It is anticipated that the schedule will be twice monthly

Section C - Specifications/Statement of Work, continued

• Seller will contact employees who have ordered Safety Shoes and Boots that are backordered. Employees may pick up back ordered shoes from Seller's Shoe Mobile when on-site.

• Seller will communicate and coordinate delivery of Safety Shoes and Boots directly with employee.

• Seller shall coordinate and perform all fittings, ordering, receiving, notification, and delivery of safety shoes/boots ordered by Seller's authorized personnel.

• Seller shall provide a minimum of a six-month warranty on any and all safety shoes/boots defects from the date of shoe purchase. This warranty does not include normal wear and tear of the safety shoe/boot.

• Seller shall coordinate and perform exchanges and replacements of all defective Safety Shoes and Boots. Discrepancies shall be resolved directly between the Company's employee and the Seller.

• Seller shall provide reports on Safety Shoe and Boot sales to ORNL when requested by Company. Reports include, at a minimum, the following information: Voucher Number, Name of Employee, Employee No., Date of Sale, Amount of Sale, Description of Shoes Purchased, and Date of Delivery. The Excel spreadsheet will be delivered in the ORNL-standard format given to the awardee.

3.0 Pricing

• Seller's list of manufacturers/brands of Safety Shoes and Boots that Seller intends to make available are made a part of this Agreement.

• The seller will furnish a standardized discount that applies to all brands and manufacturers of safety shoes and boots.

• Seller shall apply the standardized discount to Safety Shoes and Boots purchased by the Company's employees as established and agreed to under this Agreement.

• Agreement pricing and standardized discount shall be valid for all in-stock and special order safety shoes and boots.

• Agreement pricing and standardized discount shall be applicable to Safety Shoes and Boots sold through Seller's shoe mobile on-site.

4.0 Invoice and Payment Process

• Seller shall submit invoices with valid purchase order number on the 5th calendar day of every month. Invoice shall summarize all valid ORNL Safety Shoe and Boot vouchers collected during the monthly billing period.

• Copies of approved vouchers applicable to the submitted invoice shall be attached to each invoice prior to the invoice being issued for payment. The summarized invoice shall include for each invoice line item the following information as a minimum:

o Voucher Number o Date voucher was submitted o Employee's first and last name o Employee's number (badge number) o Charge number o Total amount of purchase

• The summarized invoice submitted by Seller shall be sorted and subtotaled by

Charge Number. Detail invoice along with Excel spreadsheet in the ORNL-standard format.

• Payment shall be made upon receipt of a valid and correct invoice. Invoices that are incorrect or have errors will be rejected and must be resubmitted.

• Buyer will not pay any amounts invoiced which are not supported by an approved and completed Shoe Voucher form.

• This is the current approved invoicing, and payment process. Seller should confirm acceptance of this process, but Seller should also understand the Company is willing to review other proposed process(es) that may offer process efficiencies (ex., B2B, etc.).