Attachment E_Financial Controls Form.pdf

This is a Financial Controls/Risk Assessment form from the Florida Department of Citrus (FDOC) for RFP #25-02 Korean Marketing and Trade Representative. The FDOC is soliciting proposals from companies to manage trade representation and promotional programs for Florida Grapefruit, Grapefruit Juice, and Florida Orange Juice in South Korea. The form requires prospective contractors to provide detailed information regarding their financial management practices and internal control systems to ensure fiscal responsibility and operational transparency.

The financial controls assessment requires respondents to disclose whether they publish regular financial statements, detail the frequency of publication, and confirm availability upon client request. Contractors must also indicate whether they engage outside accounting firms for annual audits or internal control reviews and provide copies of such reports if available, or alternatively describe their internal control mechanisms. A critical requirement addresses FDOC's payment structure, whereby the department makes payments only to the primary contractor; therefore, contractors must demonstrate their financial capacity to pay third-party vendors with reimbursement from FDOC following within 30 days. These financial disclosures will be evaluated as part of the RFP evaluation criteria per Section 5.