ATTACHMENT D-VHEPC_Unified_Quarterly_Reporting_Template_v3 4.17.2026.xlsx

This file is a quarterly reporting template for VHEPC (Vermont Higher Education Procurement Consortium) used to track vendor purchases and contract performance. The template accommodates two reporting categories: purchases made by university members and purchases made by non-member entities or PACs (Purchasing Authority Cooperatives) under VHEPC contracts. The template requires vendors to report detailed information for each transaction during a specified quarter, including the purchasing institution or entity name, purchase order number, order date, invoice details, and the department initiating the purchase. For each line item, vendors must provide their internal SKU, product category, item description, manufacturer information (where applicable), unit of measure, pricing data, and transaction volume, enabling VHEPC to maintain comprehensive records of all contract activity across its member network.

The reporting template establishes standardized data collection across multiple pricing metrics, including manufacturer's suggested retail price (MSRP), negotiated contract price per unit or hour, and final invoiced net price, allowing VHEPC to track pricing compliance and volume discounts. The template structure is identical for both university members and non-member purchasing entities, ensuring consistent reporting regardless of entity type. This quarterly reporting mechanism serves as the primary documentation tool for contract performance measurement and enables VHEPC to monitor vendor compliance, validate pricing structures, and aggregate purchasing data across the consortium membership for administrative and analytical purposes.