Attachment D - Site Visit Validation Form.xml
XML file 33 KB Posted
- Attached to
- Grease Lines Service
- Solicitation number
- RFB-758-2200000151-1
- Issued by
- Kentucky
About this file
This is a Site Visit Validation Form for a Grease Lines Service contract (RFB 758 22 00000 151) issued by the Kentucky Department of Military Affairs, with oversight from the Commonwealth Office of Technology. The form serves as a mandatory requirement for bid consideration and must be completed during a facility tour and submitted with the bidder's response. Prospective vendors are required to inspect the site where services are to be performed and satisfy themselves regarding all general and local conditions that may affect contract performance costs. A site visit must be scheduled in advance by contacting James Otta at (502) 607-1547. The completed and signed form must accompany the bid submission; failure to obtain the required signature from the Fair Oaks facility representative or to tour the facility will result in bid disqualification regardless of other proposal quality.
The form requires that bidders verify actual square footage of the location during their site visit and prohibits the discussion of any pricing information with agency representatives during the facility tour. Vendors must have an authorized company representative sign the form after touring all relevant facility areas, along with printed name and date, while the Fair Oaks Representative must also provide their signature, printed name, and date. Bidders assume all responsibility for understanding site conditions and cannot claim ignorance of conditions after contract award. This validation process ensures that all bidders have equal access to facility information and can develop informed proposals based on actual site conditions.
Text of this file
Site Visit Validation Form melissa.jeffers Collins, Kyle W (Finance) 9 8 2021-05-20T19:35:00Z 2016-03-22T18:46:00Z 2021-09-15T13:57:00Z 1 302 1702 Commonwealth Office of Technology 43 17 1987 16 Site Visit Validation Form Department Of Military Affairs BIDDERS SHALL RETURN THIS Document WITH BID TO BE CONSIDERED FOR aWARD Please contact James Otta at (502) 607-1547 to schedule a site visit . Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive. Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract. After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location. Site Visit (RFB 758 22 00000 151 ) Department Of Military Affairs I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me . Signature of authorized Fair Oaks Representative (Required) Date _______________________________________ Printed Name (Required) Company Name (Required) Signature of Company Representative Touring Facility (Required) Date __________________________________________ Printed Name (Required)
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