Attachment D - Site Visit Validation Form.pdf
PDF 121 KB Posted
- Attached to
- Crane Removal and Replacement at FMS Ashland
- Solicitation number
- RFB 758 2200000625 1
- Issued by
- Boyd County, Kentucky
About this file
This is a Site Visit Validation Form for the Ashland Field Maintenance Shop (FMS) operated by an unnamed state or local agency in Ashland, Kentucky. The form documents the mandatory requirement that all bidders must inspect the facility located at 926 Summit Rd. Ashland, KY 41101 before submitting their bids. Prospective bidders must schedule their site visit by contacting Brandon Layne at (502) 607-5111 or (606) 928-2068. The form explicitly requires that bidders tour all areas of the facility and obtain the signature of an authorized agency representative on the validation form to confirm completion of the site visit. The signed form must be submitted with the bid response to be considered responsive; failure to obtain the required signature and complete the facility tour will result in automatic disqualification of the bid response.
The form prohibits disclosure of any pricing information to agency representatives during the site visit, with non-compliance rendering the bid non-responsive. Bidders are responsible for verifying the actual square footage of the facility and for inspecting the site to identify all general and local conditions that may affect contract performance costs. The solicitation is identified as RFB 758 2200000548. The agency will not entertain claims after contract award based on failure to inspect the site or obtain adequate information during the site visit, placing full responsibility on bidders to conduct thorough due diligence before submission.
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Text version
Site Visit Validation Form
Ashland FMS (Field Maintenance Shop)
BIDDERS SHALL RETURN THIS DOCUMENT WITH BID TO BE CONSIDERED FOR AWARD
Please contact Brandon Layne at (502) 607-5111 or (606) 928-2068 to schedule a site visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation
Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
Site Visit (RFB 758 2200000548) 926 Summit Rd.
Ashland, KY 41101
I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.
Signature of authorized Representative (Required) Date
Printed Name (Required)
Company Name (Required)
Signature of Company Representative Touring Facility (Required) Date
Printed Name (Required)
Site Visit Validation Form
File details come from the government source that posted it. Updated .