Attachment C Statement of Work Eqpt Mgmt Rail System - Rail Accessories 36C26221Q0568.pdf

Kearny Mesa Community Based Outpatient Clinic

Initial Outfitting, Transition & Activation

General Conditions and Statement of Work FP 14 – Equipement Management Rail System Accessories

Introduction VA San Diego Healthcare System (VASDHCS) has a requirement to purchase FP 14 – Equipement Management Rail System Accessories with a successful offeror to supply and deliver the item(s) identified in Table 1 below.

See Attachment A for salient characteristics. This requirement is in support of the activation of the Kearny Mesa Community Based Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.5.

Table 1 – Package Items Summary

CLIN Item Number Item Description Quantity

0001 MX4200-X Mounting kit for Welch Allyn Ophthalmoscope 101 0002 M4200A-X Mounting kit for Welch Specula Holders. 145 0003 U1002 Rail Mount Cord Cleat 105 0004 A5075A Rail Mount Kit, Universal for MostNarrow Body Soap/Sanitizer

Dispensers• 159

0005 A5107A Triple-Horizontal Bowman Pre-Attached 152 0006 A5077A Rail Mount Kit, Universal forMost Wide BodySoap/Sanitizer

Dispensers 130

0007 A5106A-X Bracket Attachment for various sized Kendall /Covidien Sharps Containers 145

0008 M4100B Bracket Attachment for Plastic coated wire U-shaped basket 7”H x 6.75”W x 4”D 105

0009 M4116-B egrating Rail Mounting Adapter with GCXChannel to Accommodate a GCX Swing Arm(NIC PR-GCX-FLP-0009-02) 105

0010 A5082-X Bracket Attachment for GP EnMotion SMALL 159

0011 NA Design Services 1 0012 NA Delivery & Installation 1

General Conditions

2.1 Site and Warehouse Address

2.1.1 The address of the Kearny Mesa CBOC and Activation Warehouse are provided below. Further information on delivery is in section 2.5.2

Kearny Mesa CBOC 8875 Aero Drive San Diego, CA, 92123

Activation Warehouse 1330 30th St., Suite G San Diego, CA 92154

2.2 Contractor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items listed in Table 1.

2.3 Delivery Schedule

2.3.1 Coordination with the VA Point of Contact (POC) is required for the delivery of items. Notification of expected shipment date shall be provided no later than 14 business days prior to shipment.

2.3.2 The contractor shall provide a delivery schedule based on the procurement requirement 14 days after award of the contract.

2.3.3 Estimated delivery schedule based on current construction schedule: MAY 2021

2.4 Schedule and Order Management

2.4.1 The above delivery schedule is based upon the current construction schedule, which is subject to change.

The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.4.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.4.3 Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the POC and the vendor.

Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.5 Delivery and Receiving

2.5.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below.

Confirmation of delivery location will be provided post-award. To coordinate delivery, contact the VA

POC: TBA.

☐ Kearny Mesa CBOC (Direct Delivery to address detailed in paragraph 2.1.1)

☒ Activation Warehouse (Direct Delivery to address detailed in paragraph 2.1.1)

2.5.2 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

2.5.3 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.5.4 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Rails and Accessories shall be labeled with the room number for installation coordination.

2.6 Job Site Cleanliness

2.6.1 There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA POC a summary report indicating the total quantity of trash and recycled material for the job.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

2.7 Assembly, Installation and Final Acceptance

2.7.1 Contractor shall provide SV1 –Installation Support Services Questions – Job Site Cleanliness.

2.7.2 There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA POC a summary report indicating the total quantity of trash and recycled material for the job.

2.7.3 The removal of waste and/or excess material shall be conducted through the loading dock area.

2.8 Training- Not applicable.

2.9 Design Services

2.9.1 The contractor will be required to provide basic design services to layout the rail accessories being requested to included quantity per each specific item and room placement. Detailed wall elevations and installations details are to be included as part of the design submittal.

2.9.2 Items provided by POC after award:

a) The VA will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See Attachment B for floor plans.

2.9.3 Meeting Requirements for the vendor:

a) The contractor shall attend an in-person meeting at the VA Main Facility, located at 3350 La Jolla Village Dr., San Diego, CA 92161, to gather all design basis information and refine a schedule for submissions and visits no later than 5 days after award of this contract.

b) Contractor shall schedule conference calls with the POC as required to review accessories layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated POC for review and concurrence.

c) A site visit to the Kearny Mesa CBOC for field measurements is to be coordinated with the POC.

d) All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to

1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

2.9.4 During first meeting the contractor shall provide the POC with the PDF drawings showing layouts of awarded products.

2.9.5 The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to POC a remediation plan within 5 business days.

2.9.6 Design Deliverable requirements:

a) The contractor shall provide the first design submittal of design documents 20 business days after award

• Submittal includes floor plans, detailed installation elevations for each room, and installation instructions.

o (3) Hardcopy prints to be legible (1/8” scale minimum) and printed in 15”x21” or 11”X17” sheets as required.

o Electronic files to be submitted in AutoCAD, REVIT, and PDF formats.

b) The contractor shall allow for three (3) revisions to the design documents. All revisions shall be submitted to the POC within 5 days of review.

• Electronic files are required for all revision submittals

c) Final design submittal to be provided in both hardcopy (3 sets) and electronic formats.

2.9.7 The product must not be placed into production without clearance from the COR.

2.9.8 The contractor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.

2.9.9 The contractor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.

2.10 Product Inspection and Warranty

2.10.1 The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA COR in writing, preferably via email, immediately upon identification.

2.10.2 The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR daily.

2.10.3 Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

2.10.4 Contractor shall inspect to ensure that the product, free of defects, and that the installation is complete and ready for use.

2.10.5 The warranty of an item is to start on the date of acceptance of the products/services by the COR.

2.10.6 The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.