Attachment C Statement of Work.pdf

Statement of Work

Dental Air Compressor System Replacement Requirement

8 June 2020

Southern AZ VA Health Care System

678-20-3-616-1170

OBJECTIVE

The objective is to replace the Air Compressor System for the Dental Clinic located in Building 57 of the Southern Arizona VA Health Care System located at 3601 S. 6th Ave., Tucson, AZ 85723.

BACKGROUND

The Southern Arizona VA Health Care System (SAVAHCS) has a requirement to replace failing Dental Air Compressor System in Building 57. This installation will include de-installation of existing unit as well as the material, parts, labor, software, and certification of a completely new functional and operational system that will provide dental air to existing infrastructure.

SCOPE

The contractor shall provide all equipment, materials, transportation, labor, and necessary personnel required to complete the removal of existing system and installation of new equipment. Contractor shall perform work in strict accordance with the Specifications, Statement of Work, schedule, and all other supporting documents required for this contract. Work shall be performed within Building 57 of the Southern Arizona VA Health Care System located at 3601 S. 6th Ave., Tucson, AZ 85723.

EQUIPMENT SPECIFICATIONS

Brand Name or Equal To: Beacon Medaes Description: Air Compressor System

Salient Characteristics: Must meet or exceed the Beacon Medaes Air Compressor System and is fully compliant with NFPA 99 and features a common base with single point connections for electrical, intake air, discharge air, and condensate drains. Designed and manufactured with ISO 13485 processes.

1. One (1) EA – SAS15D-200V-D LIFELINER OIL-LESS SCROLL MEDICAL AIR PACKAGE

• Compressor System:

o The area the system will be installed is 62” X 70” so equipment must be no taller them

85.1” o The new system must be 15HP have a capacity 50.4 or greater o System BTU/hr should be 34,124, with a 200-gallon receiver o Noise level should be 75 dB or lower o System weight should be 2400 lbs or less o Each system must include Two “oil-less” scroll compressors and two motors, or two compressor towers each with two “oil-less” scroll compressors and one motor o Include duplex desiccant drying system with purge control and o Include integral pre-wired control panel o Include corrosion resistant vertical air receiver

• Compressor Module:

o Compressors must be continuous duty rated scroll type, single stage and air-cooled o Compressors must have one fixed and one orbiting scroll sealed with PTFE tip seals o Tip seals must be field replaceable and dust and contamination protection from two-part face seal o Orbiting bearing and pin crank bearings must be grease filled o Heat dissipation must be maximized by an integral cooling fan.

o Include V-belt driven compressor protected by totally enclosed belt guard o Include fully adjustable motor mounting base to achieve belt tensioning

• Compressor Motor must be:

o NEMA rated o Open drip-proof o Operate at 3600 RPM with 1.15 service factor suitable for 230/460V electrical service o (Note: be compatible with available power [277-480] )

• The Compressor Assembly:

o Must be piped intake manifold o Includes one inline inlet air filter with bleed valve and one isolation valve per compressor o Includes high inlet vacuum switch to protect the compressors o Integral valve per compressor to provide load-less starting and rapid air evacuation at shutdown

• The compressor discharge assembly must include:

o Integral air-cooled aftercooler with a maximum approach o Temperature of 15°F above ambient o Integrated drain trap with automatic solenoid drain valve

• Discharge lines must include:

o Heat-shielded flex connector o Safety relief valve o Isolation valve o Check valve

• The Isolation System:

o Must be four-point, heavy duty isolation system for a minimum 95% isolation efficiency fully isolates the compressor/ motor tower from the system.

o Include finite element analysis conducted to minimize vibration transfer

• The Air Receiver must be:

o Corrosion resistant o ASME Coded o National Board Certified o Vertical air receiver rated for minimum 200 PSIG design pressure

• The air receiver assembly must include:

o Zero Loss electronic drain valve o Liquid level gauge glass o Safety relief valve o Manual drain valve o Piped 3-valve bypass assembly with:

▪ Flange-fitted valves

▪ Pressure gauge

• The Dryer/Filter/Regulator System must have:

o A desiccant dryer sized for peak calculated demand o Produce a 10° F (-12° C) pressure dew point o Each dryer must operate from a demand-based purge saving control system featuring re-pressurization cycles o The dryer assembly must include the following mounted and piped:

▪ 441™ transfer valve utilizing two sliding ceramic plates with a 5-year warranty

▪ High efficiency coalescing prefilter rated for a lease 0.01 micron with:

• Automatic drain

• Element change indicator o Include fully duplexed final line particle filters rated for 1 micron with element change indicators o Include Duplexed final line regulators o Include Safety relief valves o Include ceramic type dew point sensor with ± 2° F system accuracy o Include CO Sensor with ± 2 PPM (at 10 PPM) system accuracy

• Total-Alert Embedded Control System:

o The duplex mounted and wired Total-Alert Embedded control system must be U.L.

labeled o The control system must provide automatic lead/lag sequencing and automatic alternation of both compressors based on first-on/first-off principle with provision for simultaneous operation if required o Include NEMA 12 control panel enclosure with circuit breaker disconnects for each motor with external operators o Include full voltage motor starter with overload protection o Include a 24V control circuit o Include a 65kAIC SCCR rating o Include touch screen controls feature with one master screen at least 5.7” in size and a operating screen at least 3.5” for each compressor

▪ The screen displays and functions must include:

• Service alerts

• Runtime hour-meters

• System status

• System pressure level

• Dew point level

• CO level o It must have a visual/audible alarm indication with isolated contacts for all standard remote alarms and an event log recording alarms and system activity

▪ The event log must record:

• Service warnings

• Service history

• Trend graphs for outlet pressure

• Dew Point

• CO

• Ambient temperature o The system will have ethernet connectivity and embedded web page for remote monitoring with electronic notifications of alarms and warnings.

o Must include integral connectivity to the Total-Alert medical gas network via Ethernet and BACnet communication with TCP/IP protocol o All shipping for parts must be included in the cost of the contract.

CONSTRUCTION AND FINISHING REQUIREMENTS

• New Equipment ONLY; NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment.

• All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

• The Seller confirms to have sourced all products submitted in this bid from manufacturer-approved channels for federal sales, in accordance with all applicable laws and manufacturers current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User

License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

TASK SPECIFICATIONS

Work shall be performed within the Clinics located in Building 57 of the Southern Arizona VA Health Care System located at 3601 S. 6th Ave., Tucson, AZ 85723. The contractor is responsible for all travel-related costs associated with any on-site VA facility training visit.

Contractor shall perform the following:

Tasks

• Disassemble Beacon Medaes Dental Air Compressor system located in Mechanical Room

OBA-047 of the basement of Building 57

• Disconnect piping and electrical on existing Dental Air Compressor and move to an

Acquisition and Materiel Management approved site on SAVAHCS for disposal.

• Clean area of debris for prep of new system

• Reuse existing concrete pad and area for new Dental Air Compressor system.

• Deliver new system to site

• Install new Dental Air Compressor system provided by contractor in Mechanical Room OBA-

047 of the basement of Building 57

• Reconnect piping and electrical to new system

• Inspection requirements with customer upon completion of installation as part of acceptance requirements for items:

• Leak test system

• Complete NFPA 99 inspection requirements (third-party certifier)

• Provide factory start up

• Provide standard factory warranty

• Provide all equipment user guides, manufacturer cleaning instructions

Leadership Tasks

• The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting

• The contractor is responsible to remove and properly dispose of all waste related to the VA property may not be removed from the SAVAHCS prior to execution, and approval of all documents as required by Acquisition and Materiel Management Service.

• Computer hard drives and other storage media items may not leave VA property

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform

General Communication/Reporting

• Acknowledge receipt by written letter of the scheduled delivery of the equipment that will cover all maintenance, parts, labor, supplies, travel costs, and user support at no additional cost to SAVAHCS

• Provide a copy of the standard 12-month factory warranty for the equipment to the designated Contracting Officer Representative (COR).

• The contractor shall provide an option to purchase an extended warranty of 2-5 years that will cover all maintenance, parts, labor, supplies, travel costs, and user support.

SECURITY REQUIREMENTS

Whenever on campus the contractor is required a will contact M&O Engineering. Outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via radio.

All contractor personnel (without exception) must report to the M&O Engineering Department, Bldg.

2, basement room B21C, or the Pipe Shop to check in before any work is performed and return to the same location to check out and turn-in documented service report, as applicable, for the service performed.

DELIVERY INFORMATION

Customer shall also inspect items after delivery and certify equipment delivered is in accordance with the SOW.

All items shall be shipped to the customer at the following location:

PERIOD OF PERFORMANCE

Delivery of equipment to occur NLT 45 days from ARO. To minimize impact to our patients, the vendor must contact the customer (upon customer receipt of equipment) to schedule work and must complete disassembly and installation during a weekend and in no more than 3 days calendar.

HOURS OF WORK:

Southern Arizona VAHCS 7:00 AM – 3:30 PM

** Excluding National holidays.

Name: Thomas Underwood

Section: Utilities Systems Operations Supervisor

Address: SAVAHCS Tucson

ATTN: Warehouse

3601 South 6th Ave

Tucson, AZ 85723 0001

Phone Number: (520) 792-1450 Ext 5569

E-Mail Address: Thomas.Underwood@va.gov

NATIONAL HOLIDAYS:

New Year’s Day January 01

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S.

Government Agencies, and any day specifically declared by the President of the United States of

America.

OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for “availability” or “on-call” services unless otherwise provided herein.

CONTRACTOR PERSONNEL

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

• Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

• The Contractor, his employees, and subcontractors shall become familiar with and obey the regulations of the facilities, including fire, traffic, safety and security regulations while on the facility grounds.

• Those driving motor vehicles shall observe and obey all speed limits posted throughout the grounds.

• Personnel should not enter restricted areas unless required to do so and only upon prior approval.

• All contractor employees and subcontractors shall carry proper personal identification with them at all times.

1. BADGE: Contractor shall obtain a “Contractor I.D Badge” from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

2. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

3. SMOKING: VHA Smoke-Free Directive 1085 states no smoking allowed at all VHA Medical facilities, Healthcare systems to include CBOCs, Vet Centers, VISNs and VHA Research Centers of Excellence.

It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of smoke-free environments. This policy applies to every location in the Healthcare Facilities. There shall be no smoking at any entrances to buildings. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.