ATTACHMENT C - Site Visit Validation Form.pdf
PDF 80 KB Posted
- Attached to
- KDF Morehead Branch Interior Painting
- Solicitation number
- RFQ 128 2500000014 1
- Issued by
- Rowan County, Kentucky
About this file
This is a Site Visit Validation Form attachment for a state and local contract opportunity managed by the Division of Forestry. The document establishes mandatory site inspection requirements for all bidders responding to this solicitation. Bidders or their designated representatives must visit the facility located at 255 Rodburn Hollow Road, Morehead, Kentucky, and obtain the signature of an authorized Division of Forestry representative to validate their site visit. Jim MacDonald, the Morehead Branch Manager, can be contacted at 606-548-0099 to arrange site visits. The form must be detached from the solicitation packet, signed by both the agency representative and the bidder's company representative, and submitted with the online bid response. Failure to complete a facility tour or obtain the required signature will result in automatic disqualification of the bid response, regardless of other bid qualifications.
The document emphasizes that bidders are responsible for verifying the actual square footage of the location and satisfying themselves regarding all general and local conditions that may affect contract performance costs. Critically, no pricing information shall be disclosed to agency representatives during the site visit, and any violation of this requirement renders the bid non-responsive. The form requires documentation from both parties, including printed names, dates, and signatures, confirming that the facility tour was completed and that no pricing details were shared during the inspection. A failure to inspect the site does not constitute grounds for claims after contract award.
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Text version
ATTACHMENT – E
Site Visit:
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract. As verification of site visitation, each bidder, or his/her designated employee, shall be required to detach the Site-Visit Validation Form from the remainder of the Solicitation Packet and obtain the signature of an authorized Division of Forestry presentative for the facility where services are to be performed. This form and the Division of Forestry representative’s signature shall be submitted with the online bid response. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with these requirements shall render the bid non-responsive. Failure to tour the facility or obtain the appropriate signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
SITE-VISIT-VALIDATION-FORM
BIDDERS SHALL RETURN THIS FORM WITH BID TO BE CONSIDERED FOR AWARD
Contact Jim MacDonald, Morehead Branch Manager at 606-548-0099 to make arrangements for a site visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s online bid response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
Site Visit Address: 255 Rodburn Hollow Road
Site City/State: Morehead, KY
I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.
Signature of Authorized – Division of Forestry Representative (Required)
_________________________________ Date:__________________
Agency Printed Name Required:_______________________________
Vendor Company Name (Required) ________________________________
Signature of Company Representative Touring Facility (Required)
_________________________________ Date:_______________________
Vendor Printed Name (Required):__________________________________
File details come from the government source that posted it. Updated .