ATTACHMENT C - Site Visit Validation Form.pdf

ATTACHMENT – E

Site Visit:

Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract. As verification of site visitation, each bidder, or his/her designated employee, shall be required to detach the Site-Visit Validation Form from the remainder of the Solicitation Packet and obtain the signature of an authorized Division of Forestry presentative for the facility where services are to be performed. This form and the Division of Forestry representative’s signature shall be submitted with the online bid response. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with these requirements shall render the bid non-responsive. Failure to tour the facility or obtain the appropriate signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.

SITE-VISIT-VALIDATION-FORM

BIDDERS SHALL RETURN THIS FORM WITH BID TO BE CONSIDERED FOR AWARD

Contact Jim MacDonald, Morehead Branch Manager at 606-548-0099 to make arrangements for a site visit.

Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s online bid response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.

Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.

After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.

Site Visit Address: 255 Rodburn Hollow Road

Site City/State: Morehead, KY

I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.

Signature of Authorized – Division of Forestry Representative (Required)

_________________________________ Date:__________________

Agency Printed Name Required:_______________________________

Vendor Company Name (Required) ________________________________

Signature of Company Representative Touring Facility (Required)

_________________________________ Date:_______________________

Vendor Printed Name (Required):__________________________________