Attachment C - Scope of Work - Sign Stiffeners.pdf

STATEMENT OF WORK

INVITATION FOR BID (IFB) – Sign Stiffeners

1. SCOPE:

The Pennsylvania Department of Transportation (PennDOT) requires a vendor to provide sign stiffeners. The resulting document for this IFB shall be an Agency Contract between PennDOT and the awarded vendor. This contract will be used for purchasing supplies for PennDOT. Purchase orders shall be issued on an as needed basis. It is anticipated that the quantities noted in this IFB will be ordered annually. Delivery of all items is required FOB Destination within 60 calendar days of receipt of the purchase order.

2. CONTRACT REQUIREMENTS:

A. WORKER PROTECTION AND INVESTMENT CERTIFICATION – Attachment A Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal or quote. Delivery of all items is required FOB Destination within 60 calendar days of receipt of the purchase order

B. Contractor shall complete Reciprocal Limitations – Attachment B and electronically attach to the bid. Failure to do so may result in your bid being rejected.

C. Delivery Location: PennDOT Sign Shop Distribution Center 21st and Herr Streets Harrisburg, PA 17103

D. All costs including shipping/handling shall be included in the contract unit price bid per item.

E. All deliveries shall be Freight on Board (FOB) destination. No additional costs shall be permitted.

F. Contract Terms and Renewals

The selected vendor may not begin before receipt of the fully executed purchase order.

The contract will be valid for one year once a fully executed contract is issued. Further, at the Commonwealths sole discretion this agreement may be renewed for up to four (4) additional consecutive annual terms, upon the same terms and conditions as set forth in the original contract.

At the time of each renewal the Department and Vendor shall negotiate the contract unit price not to exceed a maximum of three percent (3%) over the unit price in effect of each renewal term.

PennDOT shall submit a renewal letter at least 60 days prior to the termination date of the Contract and request the renewal.

The Commonwealth reserves the right, upon notice to the Contractor, to extend any single term of the Contract for up to three (3) months upon the same terms and conditions.

3. MATERIAL SPECIFICATIONS:

• STIFFENER, SIGN, 1.47” HIGH, 20’ LENGTH – 1000 (quantities can be increased or decreased over the life of the Purchase Order) o Reference Attachment C: Specification for Sign Stiffeners and Accessories – Section

2.1.1 Option 1 and Attachment D: Stiffener Dimensions

o Material must be Bulletin 15 Approved – Attachment E

4. Samples:

Bidders are to submit samples only upon the request of the Department. Any bidder requested to submit samples must do so within ten (10) business days after notification from the Department to furnish the material. Failure to submit samples in accordance with the specification by close of business (COB) on the 10th business day may result in the rejection of the bid. Upon request, Bidders are required to submit samples to the following location:

Department of Transportation, Sign Distribution Center, 21st and Herr Streets, Harrisburg, PA 17103.

5. Rejection of Bids:

The Issuing Office reserves the right to reject any and all Bids, to waive technical defects or any informality in Bids, and to accept or reject any part of any Bid if the best interests of the Commonwealth are thereby served.

6. Tie Bids:

All tie bids will be broken by the Issuing Office.

7. AWARD:

This bid will be awarded to the lowest responsive and responsible bidder. Unless all Bids are rejected, and except as otherwise provided by law, award will be made through the issuance of a Agency Contract in accordance with the method of award. As a condition for receipt of award of an Agency Contract, the Bidder must be registered in the Commonwealth of Pennsylvania's Vendor Master file. In order to register, bidders must visit the Pa Supplier Portal at https://www.pasupplierportal.state.pa.us/ or call the Customer Support Center at 877-435-7363 or 717- 346-2676.

This IFB shall be awarded to the lowest responsive and responsible Contractor.

8. Prompt Payment Discounts:

Prompt payment discounts will not be considered in making an award. If prompt payment discounts are offered by any Bidder, however, the Issuing Office will take advantage of such offer.

9. BIDDER INSTRUCTIONS:

- Bids are due by 3:00 PM Eastern Standard Time (EST) on Tuesday, October 6, 2026

- Bids shall be inclusive of all charges. NO additional charges will be permitted.

- Shipping must be included in the bid price of the stiffeners. (FOB)

- Complete Attachment A (Worker Protection and Invest Certification) and Attachment B

(Reciprocal Limitations Act)

10. QUESTIONS/ANSWERS:

- Vendor questions are due by 3:00 PM EST on Wednesday, September 30, 2026

- Questions and answers will be posted, via an Addendum, by 3:00 PM EST on Friday, October 2, 2026.

11. Questions regarding this IFB should be submitted via email to:

Cheryl Bailey – Procurement Specialist 1 PA Department of Transportation Commonwealth Keystone Building Bureau of Office Services 400 North Street, 9th Floor Harrisburg, PA 17120

PH: 717.395.9338

Email: cherbailey@pa.gov