Attachment C RFB 758 2600000100 - Site Visit Validation Form.pdf
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- Solicitation number
- RFB 758 2600000100 1
- Issued by
- Bell County, Kentucky
About this file
This is a Site Visit Validation Form for Request for Bid (RFB) 758 2600000100 issued by the Department of Criminal Justice Training in Richmond, Kentucky. Bidders are required to conduct site inspections at the Jody Cash Multipurpose Building located at 100 Hancock Taylor Lane, Richmond, KY 40475 to evaluate conditions affecting the performance of scrubbers. Scheduled site visits are available on Monday, September 8, 2025 at 9:00 a.m. and Thursday, September 11, 2025 at 1:30 p.m., with vendors required to contact Kyle Hurt at 859-408-1533 to arrange their visit. The completed and signed Site Visit Validation Form must be submitted with the bid response to be considered for award; failure to obtain the required agency representative signature following the site tour will result in automatic disqualification of the bid.
Bidders are strictly prohibited from disclosing pricing information to agency representatives during site visits, with violation of this requirement rendering the bid non-responsive. The form serves as verification that the authorized Department of Criminal Justice Training representative has confirmed the company representative toured all relevant site areas and received no pricing details. Vendors assume responsibility for inspecting site conditions and cannot claim grounds for contract disputes based on failure to conduct due diligence during the site visit inspection process.
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Text version
Site Visit Validation Form
Department of Criminal Justice Training
BIDDERS SHALL RETURN THIS DOCUMENT WITH BID TO BE CONSIDERED FOR AWARD
Site visits can be made on Monday, September 8, 2025 at 9:00 a.m. and Thursday, September 11, 2025 at 1:30 p.m. Vendors can contact Kyle Hurt at 859-408-1533 to schedule a visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the performance of the scrubbers offered; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the site, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the site and to obtain the required signature shall result in the disqualification of the bid response.
Site Visit (RFB 758 2600000100) Department of Criminal Justice Training
Jody Cash Multipurpose Building 100 Hancock Taylor Lane
Richmond, KY 40475
I verify the above representative has toured all areas of the site mentioned in this bid and that no pricing information has been provided to me.
Signature of authorized Department of Criminal Justice Training (Required) Date
Printed Name (Required)
Company Name (Required)
Signature of Company Representative Touring Site (Required) Date
Printed Name (Required)
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