Attachment C -REVISED- 59282 Vital Statistics Cert Binder Catalog for RFB 758 19-541.xlsx

XLSX spreadsheet 18 KB Posted Mar 12, 2019

Attached to: 59282 Vital Statistics Certificate Binders
Solicitation number: RFB 758 1900000541 1
Issued by: Elliott County, Kentucky

About this file

Written by GovTribe AI · Mar 12, 2026

This is a revised catalog and line item listing for RFB 758 19-541, a Request for Bid for Vital Statistics Certificate Binders submitted by a state vital statistics agency. The procurement seeks various canvas-covered binders and binding components organized by vital record type (Birth, Death, Divorce, Marriage, and Delayed Birth) and time period, with specifications detailing dimensions, materials (8-ounce army duck canvas in light blue), hole placements, and lettering requirements. The bid includes 30 line items encompassing top and bottom binder flaps in multiple sizes ranging from 7 inches by 6 inches to 11.5 inches by 9 inches, end flaps and spines, metal posts in various lengths (2.75 inches through 4.5 inches) made of nickel-plated solid metal, and universal nuts. Order quantities vary by item, ranging from 30 units for Delayed Birth end flaps to 500 units for metal posts. Contracts shall be awarded by group, with all vendors required to submit complete bids for award consideration, and any omission of a bid price will result in rejection of the bid offer.

The file does not provide specific pricing information, response deadlines, site visit requirements, bidders' conferences, contract award dates, or contract term details. No pricing terms, set-asides, incumbent information, funding sources, or other financial requirements are specified in this catalog document. This appears to be a line item and specifications document intended to accompany a formal RFB with separate documentation outlining bidding procedures, evaluation criteria, and contractual terms.

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Other files

File	Type	Posted
Final_RFB_758_1900000541_1_SO_FORM.PDF	PDF	Mar 12, 2019
Attachment F - 59282 VS Binders - Example _1 .png	PNG image	Mar 12, 2019
Attachment L - Binder Example 7.jpg	JPG image	Mar 12, 2019
Attachment G - 59282 VS Binders - Example _2 .png	PNG image	Mar 12, 2019
2019 - Attachment B - (3) Annual Affidavit and Other Affidavits 1-3-19.pdf	PDF	Mar 12, 2019
Attachment M - Binder Example 8.jpg	JPG image	Mar 12, 2019
Attachment K - 9282 VS Binders - Example _6 .png	PNG image	Mar 12, 2019
Attachment O - Binder Example 10.jpg	JPG image	Mar 12, 2019
Attachment N - Binder Example 9.jpg	JPG image	Mar 12, 2019
Attachment I - 59282 VS Binders - Example _4 .png	PNG image	Mar 12, 2019
Attachment J - 59282 VS Binders - Example _5 .png	PNG image	Mar 12, 2019
Attachment H - 59282 VS Binders - Example _3 .png	PNG image	Mar 12, 2019
ATTACHMENT A - Terms & Conditions - RFB 758 1900000541.pdf	PDF	Mar 12, 2019

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Sheet1

			RFB 758 1900000541
CONTRACTS SHALL BE AWARDED BY GROUP ALL. VENDORS MUCT COMPLETE HIGHLIGHTED AREA FOR AWARD CONSIDERATION. OMISSION OF A BID PRICE WILL RESULT IN REJECTION OF BID OFFER.
LINE #	COMMODITY CODE	ITEM DESCRIPTION	EXTENDED DESCRIPTION	EXTENDED DESCRIPTION (cont for Labels)	UNIT OF MEASURE	NUMBER ORDER	LIST PRICE
1	61509	Posts- 2" 3/4	3/16" solid metal, nickel-plated posts

2 3/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
2	61509	Posts- 3" 1/4	3/16" solid metal, nickel-plated posts

3 1/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
3	61509	Posts- 3" 1/2	3/16" solid metal, nickel-plated posts

3 1/2" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
4	61509	Posts- 3" 3/4	3/16" solid metal, nickel-plated posts

3 3/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
5	61509	Posts- 5"	3/16" solid metal, nickel-plated posts

5" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
6	61509	3/16 "Universal" Nuts	(Universal to fit all posts)	BOX	1 BOX
7	61509	End Flap (Spines)- 9 1/4 x 5 1/2 (Blank)

9-1/4" length x 5 1/2" width.

Left side: Two round holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and 3/8" from edge of flap to hole center.

Right side: Two elongated holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and outside edge of slot being 1/2" from edge of flap.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	250
8	61509	End Flap (Spines)- 9 1/4 x 5 1/2 (Blank)- Local Health Departments (LHD)	9-1/4" length x 5 1/2" width.

Left side: Two round holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and 3/8" from edge of flap to hole center.

Right side: Two elongated holes spaced 3-3/8" from top of flap to hole center, 3-3/8" from bottom of flap to hole center, and outside edge of slot being 1/2" from edge of flap.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	250
9	61509	(Current Year) "Birth" Binders (top flap, bottom flap) 11 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	150
10	61509	(Current Year) "Divorce" Binders (top flap, bottom flap) 11 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	100
11	61509	(Current Year) "Death" Binders (top flat, bottom flap) 11 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	150
12	61509	(Current Year) "Marriage" Binders (top flap, bottom flap) 11 1/2 x 9

Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	100
13	61509	(Current Year) "Delayed Birth" Binders (top flap, bottom flap) 11 1/2 x 9

Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

OVERALL SIZE OF BOTTOM FLAP: 11 ½” length x 9” width.

Binding and hole placement is along the 11- ½” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts.

Holes 3-3/4” from top edge and 3-3/4” from bottom edge to hole centers. Distance between holes (center to center) is 4”.

	EA	30
14	61509	(Current Year) "Birth" Binders (end flaps) 11 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3 3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 110 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: BIRTH

EA	150
15	61509	(Current Year) "Divorce" Binders (end flaps) 11 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 45 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: DIVORCE

EA	150
16	61509	(Current Year) "Death: Binders (end flaps) 11 1/2 x 6

CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 100 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: DEATH

EA	150
17	61509	(Current Year) "Marriage" Binders (end flaps) 11 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 70 Second line: Current Year Third line: 1 to 500 and 501-1000 etc. in 500 series Forth line: MARRIAGE

EA	150
18	61509	(Current Year) "Delayed Birth" Binders (end flaps) 11 1/2 x 6

CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 11 -1/2” length x 6” width.

Left side: Two round holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 4”.

Right side: Two elongated holes spaced 3-3/4” from top of flap to hole center, 3-3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: Volume 1 and numbered consecutively to 5 Second line: Current Year Third line: (Leave Blank) Forth line: DELAYED BIRTHS

EA	30
19	61509	Posts- 4"	3/16" solid metal, nickel-plated posts

4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
20	61509	Posts- 4" 1/4	20. 4 1/4" POSTS

3/16" solid metal, nickel-plated posts 4 1/4" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
21	61509	Posts- 4" 1/2	21. 4 1/2" POSTS

3/16" solid metal, nickel-plated posts 4 1/2" long 1-1/2" threading on one end and 1/4" threading on the opposite end.

	EA	500
22	61509	1911-1953 "Birth" Binders (top flap, bottom flap) 7 x 8 1/2	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 7” length x 8 1/2” width.

Binding and hole placement is along the 7” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 2 1/8” from top edge and 2 1/8” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

OVERALL SIZE OF BOTTOM FLAP: 7” length x 8 1/2” width.

Binding and hole placement is along the 7” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 2 1/8” from top edge and 2 1/8” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

	EA	100
23	61509	1911-1953 "Birth" Binders (end flap) 7 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 7” length x 6” width.

Left side: Two round holes spaced 2 1/8” from top of flap to hole center, 2 1/8” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 3/4”.

Right side: Two elongated holes spaced 2 1/8” from top of flap to hole center, 2 1/8” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 3/4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	100
24	61509	1954-1987 "Birth Binders (top flap, bottom flap) 7 1/2 x 9 1/2	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 7 1/2” length x 9 1/2” width.

Binding and hole placement is along the 7 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 2 1/2” from top edge and 2 1/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

OVERALL SIZE OF BOTTOM FLAP: 7 1/2” length x 9 1/2” width.

Binding and hole placement is along the 7 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 2 1/2” from top edge and 2 1/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 3/4”.

	EA	100
25	61509	1954-1987 "Birth Binders (end flap) 7 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 7 1/2” length x 6” width.

Left side: Two round holes spaced 2 1/2” from top of flap to hole center, 2 1/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 3/4”.

Right side: Two elongated holes spaced 2 1/2” from top of flap to hole center, 2 1/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 3/4”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: _____________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	100
26	61509	1988-1992 "Birth Binders (top flap, bottom flap) 9 1/2 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 9 1/2” length x 9” width.

Binding and hole placement is along the 9 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3 1/2” from top edge and 3 1/2” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

OVERALL SIZE OF BOTTOM FLAP: 9 1/2” length x 9” width.

Binding and hole placement is along the 9 1/2” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 3 1/2” from top edge and 3 1/2” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

	EA	415
27	61509	1988-1992 "Birth Binders (end flap) 9 1/2 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 9 1/2” length x 6” width.

Left side: Two round holes spaced 3 1/2” from top of flap to hole center, 3 1/2” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 1/2”.

Right side: Two elongated holes spaced 3 1/2” from top of flap to hole center, 3 1/2” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 1/2”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: _____________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	415
28	61509	1993-2003 "Birth" Binders (top flap, bottom flap) 10 x 9	Each binder consists of two (2) pieces: top flap, bottom flap.

CANVAS COVERED- 8oz Army Duck- Light Blue

OVERALL SIZE OF TOP FLAP: 10” length x 9” width.

Binding and hole placement is along the 10” side.

Solid ferrous metal bar built into binding side of top flap with two ¼” round holes.

Holes 3 3/4” from top edge and 3 3/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

OVERALL SIZE OF BOTTOM FLAP: 10” length x 9” width.

Binding and hole placement is along the 10” side.

Solid ferrous metal bar built into binding side of top flap with two 3/16” threaded, flanged, round holes for fitting the ¼” threaded end of posts. Holes 3 3/4” from top edge and 3 3/4” from bottom edge to hole centers. Distance between holes (center to center) is 2 1/2”.

	EA	415
29	61509	1993-2003 "Birth" Binders (end flaps) 10 x 6	CANVAS COVERED- 8oz. Light Blue Army Duck- Light Blue

OVERALL SIZE OF BINDING/END FLAPS: 10” length x 6” width.

Left side: Two round holes spaced 3 3/4” from top of flap to hole center, 3 3/4” from bottom of flap to hole center, and 3/8” from edge of flap to hole center.

Distance between holes (center to center) is 2 1/2”.

Right side: Two elongated holes spaced 3 3/4” from top of flap to hole center, 3 3/4” from bottom of flap to hole center, and outside edge of slot being ½” from edge of flap.

Distance between holes (center to center) is 2 1/2”.

LETTERING ON BINDING/END FLAPS AS FOLLOWS:

First line: ______________ Second line: ___________ Third line: ______________ Forth line: ______________ (Four solid lines- Leave Blank)

EA	415
30	61509	1988-2003 "Birth" Binders (end flaps "spines) 9 1/4 x 7	CANVASS COVERED-8oz. Light Blue Army Duck

OVERALL SIZE OF BINDING/END FLAP: 9 1/4" length x 7" width.

Left side: Two round holes spaced 3 1/4" from top of flap to hole center, 3 1/4" from bottom of flap to hole center, and 3/8" from edge of flap to hole center.

Distance between holes (center to center) is 2 1/2".

Right side: Two elongated holes spaced 3 1/4" from top of flap to hole center, 3 1/4" from bottom of flap to hole center, and outside edge of slot being 1/2" from edge of flap.

Distance between holes (center to center) is 2 1/2".

EA 500

Sheet2

Sheet3

File details come from the government source that posted it. Updated Mar 11, 2026.