Attachment C - Pricing.docx

This is a pricing attachment for a Best Value Acquisition (BVA) issued by Virginia Commonwealth University (VCU) for event planning services. The BVA seeks qualified firms to provide comprehensive planning and execution services for two signature university events: RAMCamp 2026 and Weeks of Welcome (WOW) 2026. RAMCamp includes five separate components: decorations and setup at Altria Theatre, RAM Carnival, RAM Camp Casino Night, RAMCamp Block Party, and RAMCamp Closing Brunch. Weeks of Welcome comprises four events: Welcome Dance Party, Monroe Park Block Party, Black & Gold Wednesdays Kick-Off, and MCV Black & Gold Wednesdays Kick-Off. Qualified firms will be issued a purchase order upon meeting specified requirements, with the BVA terms and conditions governing the resulting agreement.

The pricing submission must be completed using the form as written without modifications or alterations. Bidders are required to provide itemized costs for each of the five RAMCamp events and four Weeks of Welcome events, with separate subtotals for each event series. The document explicitly encourages firms to propose a "Combined Award Incentive," volume credit, or discount applicable if a single firm is selected to provide services for both events. Any such discount must be clearly identified and capable of proportional application to separate departmental invoices for Residential Life and the Activities Programming Board. Firms may also propose multi-event discounts, bundled service discounts, and value-added services specific to each signature event.