Attachment C-Financial Management Reporting (NF 533).pdf
PDF 66 KB Posted
- Attached to
- NRESS III RFP 80HQTR26R0002
- Solicitation number
- 80HQTR26R0002
About this file
This document is a Financial Management Reporting Requirements attachment for a NASA solicitation (80HQTR26R0002) with a contract yet to be determined. The document outlines detailed reporting requirements for contractors using NASA 533 series reports, specifying that individual reports must be submitted for each Task Order and a cumulative summary report. Contractors are required to provide cost data across multiple categories including prime and subcontractor direct labor hours, direct labor costs, overhead expenses, and other direct costs (ODCs).
Key reporting stipulations include submitting an initial report within 30 working days after contract award, with subsequent monthly (NF 533M) and quarterly (NF 533Q) reports distributed by specific deadlines. Contractors must also include narrative explanations for any variances exceeding 10% between estimated and actual labor hours or costs, detailing the reason for the variance, its impact on the task order, and specific corrective actions. The reports must break down costs by labor categories, overhead, G&A expenses, and include a total cost-plus-fixed-fee calculation, following NASA Procedural Requirements NPR 9501.2E for financial management reporting.
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Text version
ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
SOLICITATION 80HQTR26R0002
CONTRACT TBD
Contract TBD
Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus [10] percent (+/- [10]%) between the
Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(06/2014) 3
Prime Direct Labor Hours – Offsite
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Offsite
Subcontractor B Direct Labor Hours – Offsite
Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
(06/2014) 4
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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