Attachment C - Bid Document.pdf

This is an Official Bid Document for a bulk propane supply contract issued by the Kentucky Department of Fish & Wildlife Resources (KDFWR). The document establishes the bidding requirements and submission format for vendors seeking to supply propane to the agency. Bidders must complete two mandatory criteria items to have their bids deemed responsive: submission of a fixed fee adder to be applied to the Mont Belvieu spot price per gallon, and specification of their best delivery time measured in minutes, hours, or working days after request of order (ARO). The document requires vendors to provide complete company information including Federal Employer Identification Number (FEIN), along with primary and secondary contact information for all future service and contract communications with KDFWR.

The pricing structure utilizes a variable cost model based on the Mont Belvieu spot price with a vendor-supplied fixed fee adder, allowing for cost adjustments based on market conditions while maintaining a predictable markup component. Vendors must clearly identify their proposed delivery timeframe as part of their competitive offer. The document does not specify contract term length, renewal options, total volume requirements, or award dates within the provided excerpt, though these elements would typically be addressed in the full solicitation documents accompanying this bid form.