Attachment B - Statement of Work.docx

Statement of Work- VISN 22 PLMS Cytology Reagents, Supplies & Service

1. Introduction

The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the successful offeror in relation to the VISN 22 Pathology and Laboratory Medicine Service for GYN and NonGYN ThinPrep testing.

2. Background

The Desert Pacific Healthcare Network (VISN 22) is one of the most diversified tertiary health care providers in the VA. It consists of teaching hospitals, providing a full range of patient services, with state-of-the art technology as well as education and research. It also boosts one of the largest and most diverse patient populations in the VA system.

When collecting the pap smear, the provider collects cervical or vaginal cells from the patient using the Hologic cytobrush/plastic spatula collection device, places the specimen into the Hologic collection vial containing the CytoLyt preservative, and submits to the Pathology Laboratory. The Thin Prep pap test by Hologic uses filtration technology to remove interfering substances and non-diagnostic material from the pap sample in the liquid preservative. This filtration technology also is responsible for collecting a sufficient amount of diagnostic material from the sample and transferring it onto a glass microscope slide, creating a representative monolayer of cells on the microscope slide labeled with the patient’s identifying information. The monolayer of material on the slide, which ensures that all cells are readily visible, is microscopically viewed by the cytotechnologist and the pathologist to detect diseased cells and diagnosis any pathological condition and allowing the patient to be treated.

3. Scope

A. Supplies: The vendor shall supply kits that are equal to or equivalent to the Hologic reagents and consumables listed below.

See Attachment A for quantities

Salient Characteristics

· Hologic T2000 or T5000 ThinPrep reagents and consumables listed in 3. Scope of SOW must be 100% compatible with all features, must physically fit without alteration, and not void the preventive maintenance and service or warranty of the current VA-owned Hologic T2000 or T5000 ThinPrep instrument/system.

· Hologic T2000 or T5000 ThinPrep compatible reagents and consumables must be FDA approved.

· Hologic T2000 or T5000 ThinPrep compatible reagents and consumables must not negatively impact system performance, assay results, safety, and equipment life cycle of the current VA-owned Hologic T2000 or T5000 ThinPrep instrument/system.

· Pricing must include all handling, HAZMAT and shipping fees when applicable.

B. Service and preventive maintenance contract for all VISN22 Hologic equipment.

* The ThinPrep 2000 Instrument (Serial No. N0209K18D0) is Hologic-owned and Service should be included in the price of the consumables for this Instrument.

a. Unlimited service visits Monday through Friday from 8:00 a.m. to 5:00 p.m. (local time).

b. Customer Support Center Specialists are available by phone 24 hours a day, 365 days a year to assist in troubleshooting.

c. All necessary warranted repair parts and the travel and labor to install parts.

d. Labor and preventive maintenance kits for preventative maintenance visit(s).

e. Response for emergency repairs within 24 hours of request Monday through Friday local time.

f. Remote access connectivity for problem identification, training, and monitoring.

g. A maximum labor charge for each service visit outside of contract coverage hours.

h. System repaired at customer site.

i. Preventative maintenance visits.

j. Factory authorized updated/modifications.

4. Technical Requirements Staff must be Hologic trained and certified to work on Hologic instrumentation.

Staff must be Hologic certified to work on the Hologic T2000 and T5000 models.

5. Period of Performance One year period of performance from time of award plus four option years.

6. Hours of Operation

· Normal tour-of-duty hours are 7:30 am to 5:00 pm, Monday through Friday, excluding Federal holidays. However, the service is operating 24/7 and as such there may be instances in which the vendor’s workday may be outside of this period. The vendor is required to coordinate these times with the designated Program Manager.

· In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies.