Attachment B Statement of Need.pdf

Attachment B

36C24824Q1190

Statement of Need

GENERAL: This is a Brand Name OR Equal requirement for the replacement and new anesthesia and surgical booms.

BACKGROUND: The Jacksonville N Outpatient VA Clinic (JOPC) is upgrading their current equipment that has reached end of life and expanding for new equipment.

SCOPE: The Offeror will be required to provide all equipment and accessories to remove old end of life

Skytron surgical booms, OR lights and monitor arms and install the new surgical booms at the JOPC.

• Includes Class 4 Infection Control/Floor protection in OR.

• Includes Demolition of existing booms and lights to be disposed of in contractor provided dumpster.

• Includes installation of new Booms and Lights on existing and modified structures. PE stamp included for 4 modified structures.

• Includes a like for like swap of electrical or certification of electrical panel except for procedure rooms which require an additional 1 circuits and panel re-certification. Includes installation of wall controls using existing conduit and backboxes. Med-modifications and gas certifications are included.

• Includes patch and paint as necessary created by the contractor work. Includes construction cleaning of each area where work is performed.

• Includes all equipment and materials needed to perform the work.

• Work shall be performed during normal daytime hours, Monday through Friday. All work to be performed in 1 phase with each work in each room being performed consecutively--any break in schedule or delay between rooms will incur additional charges.

• The Jacksonville OPC has 2 ORs, and 6 procedure rooms, all rooms currently have (2) single

Skytron mounts. (1) at patient’s head with an anesthesia boom.

• The rooms all have an equipment boom but outside of the equipment boom/anesthesia in each room the surgical light/monitor configuration off the center mount varies room to room.

• The Goal is to have consistency across (4) rooms selected this fiscal year and for each room to have:

o 1 x Anesthesia Hammerhead Boom o 1 x Surgical Equipment Boom o 2 x Surgical Light o 1 x Integrated Patient Lift o 1x monitor will be ceiling mounted with the center mounted surgical lights.

o 1x monitor will be ceiling mounted with anesthesia.

o 1x monitor will be mounted ON the down tube of the anesthesia boom.

• To achieve this configuration in each room, the current single center mount will need to be modified to a tandem mount (structural requirements attached).

• WAGD piping to Anesthesia Booms in rooms 2M128 and 2M130, currently procedure rooms.

Both OR’s already have WAGD installed 2M123 & 2M126.

Salient characteristics:

Surgical Equipment Booms

• Booms must feature electromechanical braking system with backup friction braking system.

• Booms must include a minimum of eight integrated accessory rails.

• Booms must feature hinged door to access all internal boom components.

• Booms must feature ability to integrate patient lift system to the boom arm and can lift, up to

1000lbs.

• Boom integrated lift must weigh less than 10 pounds.

• Booms must have the ability to rotate 340 degrees, to prevent internal wiring from twisting/damage.

• Booms must feature an optional “night light” option. To provide illumination for surgical staff to locate and operate booms during procedures with low-lighting (laparoscopic, endoscopic) procedures.

• Booms must have the capacity to support up to 1800lbs.

• Booms must support up to 12 Gases, and 16 Electrical Duplexes.

• Equipment boom equipment shelves must have a carrying capacity of up to 150lbs each.

• Booms shelving must be able to support a maximum weight load of 650lbs.

• Booms must include drawers capable of holding up to 25lbs and can be locked.

• Medical Gas outlets must be manufactured by and same brand as boom manufacturer.

• Boom accessories and boom mounted monitor arms must be manufactured by the boom manufacturer.

Anesthesia Booms

• Due to space constraints, anesthesia booms must be a Horizontal Console configuration.

• Horizontal anesthesia console configuration must be 30” or less in width, due to space.

• Booms must feature electromechanical braking system with backup friction braking system.

• Booms must include a minimum of eight integrated accessory rails.

• Booms must feature hinged door to access all internal boom components.

• Booms must have the ability to rotate 340 degrees, to prevent internal wiring from twisting/damage.

• Booms must feature an optional “night light” option - to provide illumination for surgical staff to locate and operate booms during procedures with low-lighting (laparoscopic, endoscopic) procedures.

• Booms must support up to 12 Gases, and 16 Electrical Duplexes.

Surgical Lights

• Surgical lights will consist of 80 main LED’s and 320 supporting LED’s.

• Surgical lights will have individually replaceable LED’s.

• Surgical lights will feature a backup circuit board.

• Surgical light will be at least 30” in diameter, due to limited space.

• Surgical lights will feature 4 color temperatures, 3500k, 4000k, 4500k, and 500k.

• Surgical lights will have a light intensity of 160,000 lux for adequate illumination of surgical site.

• Surgical lights must feature sterile field control, allowing users to adjust the brightness and on/off through the light handle.

• R9>90

• Light field diameter of 7.6”- 12”.

• Light field diameter must be controlled manually, not electronically.

• Surgical lights must have ability to incorporate 4K in-light camera.

• Surgical Light LED’s must be rated for minimum of 60,000 hours.

• Surgical Lights must have minimum of (4) laminar flow inlets.

• Surgical Lights must have a minimum of (5) brightness levels (allowing user to provide most appropriate illumination based on surgeon’s needs.

• Surgical lights must feature an ambient lighting/endoscopy mode.

Qualifications/Certifications

• The offeror and contracted staff shall be qualified and licensed to complete the installation, testing and certification of all equipment installed, and have the required levels of professional and technical experience to perform the work required by this statement of work.

• The contractor and all the individuals working on the project site must have taken the OSHA

Certified 10-hour construction safety course.

• Contractor to provide submittal of product prior to award and to include warranty on parts and labor.

Safety Regulations

• The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this project.

• Provide the necessary barricades/signage where required.

• Contractor will be responsible to provide all necessary PPE.

• Contractors are also responsible in ensuring all employees while onsite follow all OSHA Safety rules while working on/at the facility, as well as being properly screened every day at one of the

VA Medical screening checkpoints while COVID precautions are in effect.

Scheduling and Hours of Work

• All work in areas involved shall be coordinated and scheduled with the facility Electrical Shop

Supervisor or designee.

• Project kickoff meeting will be scheduled and held onsite before commencement of the awarded project. Meeting will include a project timeline presentation from the contractor, as well as discussions on performance expectations while onsite. Meeting will also include a pre-construction safety brief and discussions with the facility Construction Safety Officer.

• The 10 holidays observed by the Federal Government, are New Year’s Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. Contractors will be encouraged to also observe those holidays.

• Contractor is responsible for signing in each morning at the engineering office and acquiring

Contractor ID badges. ID badges will be returned to Engineering staff each day at the conclusion of the work schedule.

Performance Monitoring: Offeror shall provide estimated delivery & installation dates at time of offer.

Place of Performance: The Jacksonville N Outpatient VA Medical Clinic: 1536 N Jefferson St.

Jacksonville, FL 32209.

• Delivery will be coordinated with the Contracting Officer and the following POCs: Given at time of award:

Warranty of Equipment: Contractor shall provide manufacturer(s) warranty on all provided equipment, supplies and installation.