ATTACHMENT B SOW Hemochron Reagents.docx
DOCX document 27 KB Posted
- Solicitation number
- 36C26227Q0046
About this file
This is a Statement of Work for Point of Care Hemochron Signature Elite Reagents and supplies to be provided to the Southern Arizona VA Health Care System (SAVAHCS) Pathology and Laboratory Medicine Service. The contractor must supply FDA-approved reagents and consumables compatible with Werfen Hemochron Signature Elite instrumentation, including ACT Low Range test cuvettes, Direct Check Abnormal and Normal ACT LR vials, JACT test kits, and Direct Check Abnormal and Normal ACT vials in specified quantities and serial numbers. All materials must comply with current test methodologies and facility Standard Operating Procedures without requiring workflow changes, retraining, or equipment modification.
The performance period consists of a base year from January 1, 2027 to December 31, 2028, with four option years extending through December 31, 2032. Standard orders must be delivered within four working days during normal hours (8:00 a.m. to 4:00 p.m. Arizona time), with emergency deliveries available 24/7 at no additional cost unless expedited shipping is pre-approved. All supplies must have a minimum of 90 days remaining shelf life, be adequately packaged per manufacturer specifications with clearly labeled lot numbers and expiration dates, and be delivered to the facility at 3601 South 6th Avenue, Tucson, AZ 85723. The contractor must provide 24/7 technical and product support at no additional cost and immediately notify SAVAHCS of any backorders, supply interruptions, or recalls. Defective or out-of-range temperature materials must be replaced within 24 hours of notification.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A HEMOCHRON.xlsx | XLSX spreadsheet | |
| 36C26227Q0046.docx | DOCX document | |
| P02 RFI 36C26227Q0014 Hemochron.docx | DOCX document |
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Text version
Southern Arizona VA Health Care System
| Pathology & Laboratory Medicine Service |
| Statement of Work for Hemochron Signature Elite Reagents |
STATEMENT OF WORK: Point of Care Hemochron Signature Elite Reagents.
SCOPE
The Southern Arizona VA Health Care System (SAVAHCS) Pathology and Laboratory Medicine Service requires quality control material to verify assay performance and reagents, supplies, consumables to perform patient testing on the Hemochron Signature Elite Instruments.
GENERAL REQUIREMENTS
1) All reagents and consumables requested must comply with current test methodologies and Standard Operating Procedures and Policies in the Point of Care department.
2) All items must be fully compatible with the facility’s existing Werfen Hemochron Signature Elite instrumentation. No substitutions requiring workflow changes, retraining, or equipment modification shall be accepted without prior written approval from SAVAHCS
3) The vendor will provide the facility with Food and Drug Administration (FDA) approved reagents and any consumable parts necessary for analyzing/testing on all instruments.
4) The vendor must take orders and distribute all requested products in a timely manner to ensure there is not a delay in patient testing.
5) All deliveries shall be made during normal working hours from 8:00 a.m. to 4:00 p.m. Arizona time unless specified otherwise. Standard orders shall be delivered within no more than four (4) working days after receipt or replacement order. Emergency deliveries may be necessary on rare occasions and may occur outside of working hours from 4:00 pm to 8:00 a.m. Under emergency occurrences, the Contractor shall deliver to the Government site in the most expeditious manner possible. Without additional cost to the Government, unless expedited shipping/delivery is approved by the primary facility POC, CO or another authorized individual. The Contractor shall provide an emergency point of contact, if different from the standard point of contacts.
6) The Contractor shall provide 24/7 technical and product support at no additional cost.
7) All supplies shall be adequately packaged to prevent damage during shipping, handling, and storage. Bags or packages shall be whole, intact, and not otherwise torn or damaged.
8) In the event the reagents are found to be defective, out of range temperature, which is unsuitable for use, or the Contractor has failed to comply with the requirements for routine supply delivery, the Contractor is required to deliver the supplies within 24 hours of receipt of a verbal order for emergency delivery. If either circumstance has occurred, the Contractor shall deliver to the Government site in the most expeditious manner possible without additional cost to the Government.
PRODUCT REQUIREMENTS
| Brand Name |
| Brand Name Nomenclature |
| Serial Number |
| Werfen Hemochron |
| ACT Low Range test cuvette Celite based activated |
| 000JACT-LR |
| Werfen Hemochron |
| Direct Check Abnormal ACT LR 15 vialsA |
| 000DCJLR-A |
| Werfen Hemochron |
| Direct Check Normal ACT LR 15 vials |
| 000DCJLR-N |
| Werfen Hemochron |
| Hemochron JACT 45 box |
| 000JACT + |
| Werfen Hemochron |
| Direct Check Abnormal ACT 15 vials |
| 000DCJACT-A |
| Werfen Hemochron |
| Direct Check Normal ACT 15 vials |
| 000DCJACT-N |
DELIVERY AND SHIPPING REQUIREMENTS
1. All reagents shall be packaged and transported according to manufacturer specifications (e.g., temperature control).
2. Each shipment must clearly list lot numbers and expiration dates.
3. All supplied materials must have a minimum of 90 days remaining shelf life unless otherwise authorized.
4. In the event the reagents are found to be defective, out of range temperature, which is unsuitable for use, or the Contractor has failed to comply with the requirements for routine supply delivery, the Contractor is required to deliver the supplies within 24 hours of receipt of a verbal order for emergency delivery. If either circumstance has occurred, the Contractor shall deliver to the Government site in the most expeditious manner possible without additional cost to the Government.
5. Deliveries shall be made to:
Southern Arizona VA Health Care System Pathology and Laboratory Medicine Service – Point of Care 3601 S. Sixth Avenue, Tucson, AZ 85723
6. The Contractor shall notify SAVAHCS immediately of any backorders, supply interruptions, or recalls.
PLACE OF PERFORMANCE
The supplies being requested will be used at the address listed below:
Southern Arizona VA Healthcare System 3601 South 6th Avenue Tucson, AZ 85723-0001
PERIOD OF PERFORMANCE:
The base period of performance will be for one (1) with provision of four (4) Option Years.
Base year: 1/1/27-12/31/28 Option Year 1: 1/1/28-12-31-29 Option Year 2: 1/1/29-12-31-30 Option Year 3: 1/1/30-12-31-31 Option Year 4: 1/1/31-12-31-32
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