Attachment B PWS.docx

US Department of Agriculture (USDA)

Performance Work Statement

Contents

Project Title Gunflint Office Janitorial Services

General Information

1.0 Background and Purpose

The Contractor shall provide janitorial services for the Gunflint Ranger District Administrative Office and heated Warehouse Building, 2020 West Hwy 61, Grand Marais, Minnesota 55604. In addition, the 2 Bunkhouse Buildings will require comprehensive cleaning twice a year.

2.0 Definitions

COR- CONTRACTING OFFICER'S REPRESENTATIVE

Contractor Requirements

3.0 Technical Requirements / Tasks

Work will be performed 3 times weekly. Work shall be performed after close of business on weekday evenings/ weekends. Any deviation in the schedule needs to be requested in writing at least 24 hours in advance of cleaning and authorized by the COR. The contractor or contractor’s designated Project Leader /Manager shall always be available when contracting work is in progress to receive notices, reports, or requests from the COR. Ensure the mandatory purchasing and use of USDA BioPreferred products.

4.0 Deliverable / Schedule

Administrative Offices and Visitor Reception Area Each cleaning day:

· Sweep floors and steps and vacuum carpets. Mop floors and steps according to specified requirements of the individual surfaces (rubber flooring, tile, concrete, etc.). All floors should have a clean uniform appearance free from dirt, debris, dust, film, smudge marks, heel marks, stains, and other foreign matter. Base boards, kick plates, wall/floor edges, and stairwells shall also be cleaned as needed. Moveable items such as collapsible tables and chairs will be moved (and returned) to clean underneath them. Grease and grime shall be removed, and surfaces sanitized from stair guards, handrails, light switches, and door handles, and baseboards.

· Dust non-personal furniture in office including all accessible window ledges. Displays in the reception area as well as brochure racks shall be dusted.

· In both the large and the small conference rooms' clean tables, counter tops, cupboard doors and handles, sink and sink fixtures, access, and egress door handles. Spot clean upholstery on chair, and wipe chair arms and legs as needed. (Dishes do not need to be washed.)

· In the lunchroom clean tables, counter tops, refrigerator exteriors and handles, cupboard exteriors and handles, and door handles. Clean chair arms and legs as needed. (Dishes do not need to be washed.)

· Office garbage receptacles will be emptied of refuse; liners will be removed and deposited into central container; liners will be replaced. Garbage receptacles will be spot cleaned as necessary to remove dirt and grime and sanitized as needed to remove odors. All used liners will be deposited in the dumpster between the lower garages.

· Recycling from receptacles in the large conference room, the lunchroom, mailroom, and at the base of the stairway will be collected and brought to the local recycling center regularly.

· Clean and sanitize surfaces in mail room and reception area.

· Visitor and employee entrance doors, windows, and display cases will be cleaned.

· Interior room doors and windows cleaned as needed and according to specific surfaces (wood, metal, glass, or composite).

· Clean, mop, scrub, sanitize, and disinfect all surfaces in bathrooms including showers. Replenish supplies (toilet paper, toweling, soap, etc.) and stock so they do not run out in between cleaning. Inform the COR or Purchasing agent regarding the need to order more supplies when necessary. Cleaning includes, but is not limited to fixtures, exhaust fans louvers, diffusers, ceramic tile (floor and walls), sinks, urinals, toilets, mirrors, soap dispensers, paper towel dispensers, stalls and stall doors, entry doors, all handles, wall areas, and floors, etc. Garbage receptacles shall be free of dirt, streaks, drip marks, and odors. All chrome surfaces shall have a uniform and glossy appearance.

· Clean drinking fountains located in the reception area, upper floor next to bathroom, and lower floor in between bathrooms. Clean, sanitize, and disinfect all surfaces, including the orifices and drains, and exterior surfaces of the fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, drips, mineral buildup, and other obvious soil.

Additional requirements:

· Disinfect all interior and exterior door handles, handrails, light switches, drinking fountains, and faucets fixtures in bathrooms and break rooms.

· Carpets shall be spot cleaned as necessary. All tears, burns, and unraveling needs to be brought to the attention of the COR.

· Other non-personal furniture will be dusted every 2 weeks.

· Base boards, kick plates, wall/floor edges, and stairwells shall also be cleaned as necessary.

· Clean spills and splatters on walls as needed. Walls shall have a uniform appearance without streaks, detergent residue, or any evidence of soil, stains, and film.

· Floors will be maintained according to the surface type in April and September which will include scrubbing, stripping, sealing, and waxing. Equipment will be secured by the contractor.

· Accessible windows and blinds will be washed in April and September. After surfaces have been cleaned, all traces of film, dirt, smudges, water, and foreign matter shall be removed from frames, casings, sills, and glass.

· Light fixtures are to be cleaned in April and September. All dust, grime, and dead insects will be removed.

· Recycling will not be stored in the building or warehouses and will be transferred to the local recycling center when full.

· The Contractor shall notify the COR of any prohibited items observed in the garbage receptacles, including the on-site dumpster. Typical prohibited wastes include but are not limited to fluorescent light bulbs, thermostats, thermometers, most chemicals, batteries, and electronic equipment.

· Clean elevator door and elevator handles at least once a week or as needed.

· Pour a quart of water in all floor drains once a week.

· Clean exterior surfaces of exposed duct work, track lighting, and wooden beams (reception area) in April, August, and December. Work to be performed in accordance with OSHA Safety Standards for work at this height as work is in high ceiling area.

· Clean floor diffuser covers and catch bins once a week.

· Clean mounted television in reception area once a week.

· Clean and mop floor in storage room once a month.

· Clean and change cartridges in urinals as needed.

· The Contractor shall dispose of wastewater and cleaning products according to manufacturer's instructions and in an environmentally safe manner.

· Emergency and special event cleaning services:

· Upon notification, the contractor shall perform emergency or special event cleaning required in any space covered under this contract. In the event emergency cleaning is required, the contractor shall submit the cost estimate to the COR, who will submit the cost estimate to the Contracting Officer (CO) for approval. Contractor shall begin emergency work, as determined by the COR, or CO, within one hour of notification, which may be oral or written. For a special event, the COR will notify the Contractor as soon as a special event is known but no less than 24 hours prior to the event.

Warehouse Bathroom Each cleaning day:

· Clean, mop, scrub, sanitize, and disinfect all surfaces in bathroom including shower.

· Replenish supplies (toilet paper, toweling, soap, etc.) and stock so they do not run out in between cleaning.

· Cleaning includes, but is not limited to fixtures, exhaust fans louvers, diffusers, cement floor, walls, sink, toilet, mirror, soap dispenser, paper towel dispenser, entry door, and all handles.

· Garbage receptacles shall be emptied and free of dirt, streaks, drip marks, and odors.

· All chrome surfaces shall have a uniform and glossy appearance.

· Inform the COR regarding the need to order more supplies when necessary

Bunkhouses Deep cleaning and disinfecting of the Gunflint RD bunkhouses, or crew quarters, shall be to the same standard as the Administrative Building.

· Vacuum carpets.

· Sweep and mop floors, including utility closet. Move appliances and furniture to get at all surfaces.

· Wash walls and dust ceilings. Dust and wipe down trim and baseboards.

· Wash interior and exterior of all windows. Dust and wipe down blinds. Clean windowsills.

· Vacuum and dust furniture.

· Clean utility room.

· Clean stoves (surface and oven), one per building.

· Clean refrigerators (interior and exterior), 2 per building. Remove and dispose of any contents.

· Clean freezers (interior and exterior), 1 per building. Remove and dispose of any contents.

· Clean microwave (interior and exterior).

· Clean all countertops and sink in the kitchen. Wipe off table and chairs.

· Wash out drawers and cupboards, remove and replace all contents.

· Clean bathrooms, 2 per building. Clean toilets, shower stalls and handicap bench, countertops, sink and fixtures, and paper towel dispensers. Wipe out wash machine and dryer. Clean mirrors.

· Recycling will be collected and brought to the local recycling center.

5.0 Government Furnished

The government shall provide the following items of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of "Government Property” FAR Clause contained elsewhere in the Contract.

· Hand soap

· Paper towels for dispensers

· Toilet paper

· Garbage bags

· Urinal filters/cartridges The Government shall furnish secure areas for the storage of Contractor furnished materials. Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government. The Contractor is responsible for all repairs of replacement of equipment that is used by the Contractor and furnished by the Government.

No reactive, flammable, or explosives such as aerosol cans with flammable propellants or gasoline will be stored in the buildings. Government property shall be used only in direct operations of providing Contractor services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavors by the Contractor or the Contractor's employees.

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

We will allow the contractor discretion of any personnel hired to follow all responsibility of the contract and be the responsible party.

8.0 Security Requirements

Security Requirements and Building Access: Contractors employees will be provided with access keys or access codes after complying with the required background checks. The contractor shall submit a list of names and background information of all employees who have access to the building in performance of the contract and will submit this list prior to or with the Custodial Work Schedule Plan. This list needs to be kept current when employees are replaced or substituted in performance of the work under the contract. If the COR finds the employee unsuitable or unfit for their assigned duties, the contractor shall be advised immediately that such an employee cannot continue to work or be assigned work under the contract.

All applicable contractor employees requiring routine physical access to Federally- controlled facilities and /or routine access to Federally controlled information systems must go through the identity proofing and registration process, must have been successfully indent proofed, and have successfully adjudicated National Agency Check with (Written) inquiries (NACI) of Office of Personal Management (OPM) /National Security (NS) community background investigation to serve on the contract

Security: The contractor shall preform the following to provide for safety and protection of building personal and property against injury, loss and /or damage from any preventable cause, including but not limited to fire, theft, espionage, and sabotage.

· Check all doors to be sure they are secure before leaving. Report any unusual traffic in parking lots to the COR.

· Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

· In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and /or police department, and immediately thereafter notify the COR.

· Monitor observance of “Rules and Regulations Governing Public Buildings and Grounds” which are posted in the building. Problems in this regard should be reported to the COR.

Miscellaneous Requirements:

The Contractor shall perform the following in conjunction with regular contract specifications daily:

· Ensure that all lights are turned off upon completion of cleaning specified areas.

· All cleanings will be performed according to manufacturer's instructions or industry standards.

Covid prevention and mitigations (current guidance subject to change):

All Contractors, subcontractors, and their employees shall comply with the President’s signed Executive Order (EO) 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors as well as any updates to that EO and any supplemental USDA or Forest Service policy or regulation relating to that EO.

9.0 Data Rights

N/A

10.0 Section 508 - Electronic and Information Technology Standards N/A

11.0 Performance Requirement Measures

Performance Requirement

AQL

Monitoring Method

Deductions for Not Meeting AQL

Unannounced inspection, direct observation, or substantiated reports.

No payment for missed service day. Repeated missed service may result in contract termination.

Chemicals are to be utilized per manufacturer’s instruction.

No unlabeled containers or chemicals.

No improper storage of chemicals

Only utilize chemicals that have been preapproved by COR.

Minimum Acceptable Quality Level: 100%

Unannounced inspection, direct observation, and COR review of submitted reports or substantiated complaints by building occupants.

Invoice shall be deducted 10% of the total monthly amount for each substantiated violation.

Building occupant and contractor safety are of paramount importance.

Attachment image1.png image2.emf

OMB No. 3206-0277 Certification of Vaccination.pdf

ON4B Control No. 3206-0277 Exp. Feb. 5, 2022

Certification of Vaccination The purpose of this form is to take steps to prevent the spread of COVID-19, to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce. If you fail to submit this signed attestation or any required negative COVID-19 test, you may be denied entry to a Federal facility.

My Vaccination Status By checking the box below, I declare that the following statement is true

I am fully vaccinated.l

I am not yet fully vaccinated.2

I have not been vaccinated.3

I decline to respond

I understand that if I decline to respond or am not fully vaccinated, I must comply with the following safety protocols while in a Federal facility:

Wear a mask regardless of the level of community transmisslon;

Physically distance; and

. Provide proof of having received a negative COVID-19 test from within the previous 3 days if I am a visitor or I am an onsite contractor who is not enrolled in an agency's testing program.

I sign this document under penalty of perjury that the above is true and correct, and that I am the person named below. I understand that a knowing and willful false statement on this form can be punished by fine or imprisonment or both (18 U.S.C. 1001). Checking "I decline to respond" does not constitute a false statement. 1 understand that if I am a Federal employee or contractor making a false statement on this form could result in additional administrative action, U f T f

1 The Centers for Disease Control and Prevention considers an individual fully vaccinated if they are:

. 2 weeks after their second dose in a 2-dose series, such as the Pfizer or 14oderna vaccines, or

. 2 weeks after a single-dose vaccine, such as Johnson & Johnson's Janssen vaccine

If you don't meet these requirements, regardless of your age, you are not fully vaccinated.

2 Either I have received my first dose of Moderna or Pfizer, and my second appointment is scheduled. or I received my final dose less than two weeks ago.

3 If you are not vaccinated due to medical or religious reasons, please check either "I have not been vaccinated" or "I decline to respond."

including an adverse personnel action up to and including removal from my position or removal from a contract.

You r printed name here

Your signature here:

Date

Directions and notice to Federal employees Consistent with guidance from the Centers for Disease Control and Prevention (CDC) and the Safer Federal Workforce Task Force, has established specific safety protocols for fully vaccinated people and not fully vaccinated people, respectively. You may be asked to submit this completed form to your employing agency.

In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing-please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

Employees who disclose that they are fully vaccinated will comply with agency guidance for fully vaccinated individuals. Employees who are unvaccinated, are not fully vaccinated. or who choose not to provide vaccine information are required to comply with CDC and agency guidance for not fully vaccinated individuals, including wearing masks regardless of the transmission rate in a given area, physical distancing, regular testing, and adhering to applicable travel restrictions.

These requirements are to prevent the spread of COVID-19 to protect the health and safety of our workforce. lt4aking a false statement on this form could result in an adverse personnel action against you, up to and including removal from your position.

Pursuant to 5 U.S.C. S 552a(e)(3), this Privacy Act Statement informs you of why you are being asked to provide this information.

Authority: We are authorized to collect the information requested on this form pursuant to

Executive Order 13991, Protecting the Federal Workforce and Requiring Mask-Wearing (Jan. 20, 2021), Executive Order 12196, Occupational Safety and Health Program for Federal Employees

(Feb. 26, 1980), and 5 U.S.C, chapters 11 and 79.

OMB Control No. 3206-0277

OMB Control No. 3206-0277

Purpose: This information is being collected and maintained to promote the safety of Federal buildings and the Federal workforce consistent with the a bove-referenced authorities, the COVID-19 Workplace Safety: Agency Model Safety Principles established by the Safer Federal Workforce Task Force, and guidance from the Centers for Disease Control and Prevention and the Occupational Safety and Health Administration.

Routine Uses: While the information requested on this form is intended to be used primarily for internal purposes, in certain circumstances it may be necessary to disclose this information externally, for example to disclose information to: a Federal, State, or local agency to the extent necessary to comply with laws governing reporting of communicable disease or other laws concerning health and safety in the work environment; to adjudicative bodies (e.9., the Merit System Protection Board), arbitrators, and hearing examiners to the extent necessary to carry out their authorized duties regarding Federal employment; to contractors, grantees, or volunteers as necessary to perform their duties for the Federal government; to other agencies, courts, and persons as necessary and relevant in the course of litigation, and as necessary and in accordance with requirements for law enforcement; or to a person authorized to act on your behalf. A complete list of the routine uses can be found in the system of records notice associated with this collection of information, OPM/GOW-10, Employee Medical File System of Records, T5 Fed. Rea.35099 (June 21,2010), amended B0 Fed. Reo.74815 (Nov.30,2015).

Consequence of Failure to Provide Information: Providing this information is voluntary.

However, if you fail to provide this information, you will be treated as not fully vaccinated for purposes of implementing safety measures, including with respect to mask wearing, physical distanclng, testing, travel, and quarantine.

Please contact th is form to with questions. Please return

Directions and notice to Federal contractors can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing-please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial

Federal requirements.

You may be asked to show this form and/or information from a health screening upon entry to a

Federal building or Federally controlled indoor worksites, and/or to a Federal employee who is supervising or managing your work on Federal premises. Please maintain this form during your time on Federal premises.

Please contact with questions.

OMB Control No, 3206-0277

Directions and notice to visitors can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing-please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial

Federal req uirements.

You may be asked to show this form andlor information from a health screening upon entry to a Federal building or Federally controlled indoor worksites. Please maintain this form during your visit. You may be asked to show this form as part of your in-person participation in a Federally hosted meeting, event, or conference. If you are entering to obtain a public service or benefit and are not fully vaccinated, you must comply with all relevant CDC guidance, including mask wearing and physical distancing requirements, however this form and the requirement to show a negative COVID-19 test do not apply to you.

Public burden information Public burden reporting for this collection of information is estimated to average 2 minutes per response, including time for reviewing instructions and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to PRA@opm.qov. The OMB clearance number 3206-0277, is currently valid.

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