Attachment B-Heating system specs.docx

ATTACHMENT B

SPECIFICATIONS

FOR

MAINTENANCE OF HEATING SYSTEM

Contractor must visit the site before bidding to be familiar with the type of equipment to be maintained.

At each visit, the Contractor’s mechanic must contact the district office maintenance man, equipment manager, or head mechanic at the building to have them witness the work being done and to sign the checklist. All visits shall be made during daily working hours. Payment will not be made for visits made after regular working hours unless it is an emergency call.

Local Contractors, if qualified, should be given an invitation to bid.

The Contractor shall complete his proposed bid as follows:

1. Price for three maintenance visits to the building.

2. Hourly price for emergency visit during regular housed – based on eight hours.

3. Hourly price for emergency visits during premium time – based on four hours.

The bid price shall include travel expenses, labor (not to exceed Labor and Industry standards), overhead and profit. Award will be based on combination of maintenance visits, costs, and emergency visit costs. However, the Commonwealth does not guarantee that the emergency hours quoted will be utilized.

The initial visit shall be made during the period of September 1 to September 14 before the heat is turned on.

Minimum time required for boiler shall be eight man-hours.

Minimum time required for furnace shall be six man-hours.

Minimum time required for each wall, suspended gas or oil fired heating unit and water heater shall be one man-hour.

The second visit shall be made during the period of January 2 to January 16.

Minimum time required for each boiler shall be three man-hours for each visit.

Minimum time required for each wall, suspended gas or oil fired heating unit and water heater shall be one-half man-hour for each visit.

The third visit shall be made during the period of May 1 to May 15 before the heat is turned off.

Minimum time required for each boiler shall be eight man-hours.

Minimum time required for each furnace shall be six man-hours.

Minimum time required for each wall, suspended gas or oil fired heating unit and water heater shall be one man-hour.

The Contractor must provide 24-hour emergency service at all time. Emergency phone number must be posted at eye level on boiler above burner.

The initial and final visits shall include filling out the “Contractor’s Boiler Room Checklist of Maintenance” on items numbered from 1 to 43. A “Contractor’s Work Schedule of Maintenance” must be adhered to by the Contractor’s serviceman when he makes each visit to the building.

The second visit shall include filling out the “Contractor’s Boiler Room Checklist of Maintenance” with Items numbered 7, 8, 23, 30, 34, 36, 38, 40, and 42 not required to be completed unless conditions warrant it.

The mechanic must leave a signed and dated “Boiler room Checklist of Maintenance” with the chief clerk listing all work done, arrival and departure times.

Payment of visits will not be made until these checklists are received.

The Contractor shall furnish a cost estimate prior to making repairs or installing new equipment or parts required to put defective parts and systems into proper operation; e.g., leaking steam traps, bad switches, etc.

The building supervisor shall contact the architectural and engineering division (717-783-8780) with a quote from the contractor for approval on all new heating items or repairs required, including labor, such as programmers, controls, valves, pumps, motors, etc., before proceeding with the work.

The Department of Transportation reserves the right to furnish all new heating items required whenever possible.

Leave all replaced parts, which have no trade-in value, with the Equipment Manager.

In an emergency (no heat) in the building at night or on weekends, the approval to call the Contractor must come from authorized building personnel only. Caller’s name must appear on billing. Contractor must dispatch a serviceman to the building immediately.

The Contractor shall not use jumpers (illegal wiring connectors) to bypass safety controls on gas/oil burners and boilers in order to place them in operation. All existing and new safety controls, programmers, valves, switches, solenoids, etc., installed on boiler burner units must be fully operational and in compliance with the UL and FM requirements.

Liquidated damages of $10.00 per hour, but not in excess of $100.00 per day, may be assessed by the Commonwealth for each heating system which is out of service in excess of eight hours on any on occasion.

Two instances of failure to respond within the time constraints of the specifications shall constitute contract violation, at which time the Commonwealth may, at its discretion, remove the contract from the lowest bidder, award the contract to the next lowest bidder and surcharge the present Contractor for any difference in cost.

END OF SPECIFICATIONS