Attachment B_FRC East Contract Performance Requirements (11JUN2021) 23-30-1329.pdf

Attachment B 11 June 2021

FRC EAST CONTRACT PERFORMANCE REQUIREMENTS

(FRCEASTINST 5000.1B, Enclosure 2, JUN 27 2017)

All personnel who enter or work in assigned spaces of FRC East facility are required to comply with all federal, state, local, and site specific safety, environmental, quality and security requirements. FRC East has adopted and implemented additional safety programs to improve safety, quality, environmental, and security measures. Any individual found to not comply with this effort will be asked to immediately halt work. Supervisors, managers, and employees are to report issues of non-conformance through the proper chain of command. Any individual or entity not willing to comply shall state such and will not be authorized to enter the facility. FRC East may take actions that result in removal of individuals or entities from this facility due to issues of non-compliance with stated instructions.

1. Documented proof of all required certification training/licensing listed in the contract shall be available upon request by their Contracting Officer Representative or any auditor.

2. All personnel working on site at the FRC East under this contract shall document their receipt and review of the information listed in Attachment A, FRC East Information Brochure, and Attachment B, FRC East Contract Performance Requirements, annually.

3. All contractors performing work on FRC East behalf and who have 10 employees at any time during the past calendar year, whose employees worked 1,000 or more hours in any quarter shall furnish FRC East their Total Case Incidence Rate for recordable nonfatal injuries and illnesses and their Days Away from Restricted work activity, and/or Job Transfer Rate for the past three years.

4. Foreign Object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign object damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites shall be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites shall be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time shall hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

5. In those cases, where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of the FRC East, the contractor shall notify the appropriate point of contact identified in the contract.

6. All contractor employees performing work on site at FRC East shall immediately report any safety, security, or environmental violation to their contractor supervisor, as well as the cognizant FRC East Safety/Security/Environmental Office provided in Attachment A. The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification shall be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the appropriate point of contact identified in the contract, with a copy to FRC East Safety Office within twenty-four hours of accident/incident). This incident memo will include the full name of the person involved in the incident, age, sex, job title, the name of the employing company, and the contract number and title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) or the accident and whether personal protective equipment was available and used.

7. Contractor supervisors shall take the FRC East Environmental Management System Awareness training (EMS & Me) available on the external FRC East Web Page, and convey the information to their personnel prior to entry into FRC East and annually thereafter (depends on the length of the contract). This training shall be documented with course name, date completed, employee name and signature. Contractor personnel may use company training completed documents (as long as the information requested is provided) or request a copy of FRC East training sheets via the Contract Project Manager.

8. All contractors and sub-contractors working within FRC East shall develop and operate effective safety and health programs.

9. Work areas utilized by contractors shall be provided an FRC East 5000/10, "Contract Work Notice," by their project manager. This work notice requires the contractor to notify a point of contact in the shop where they will be accomplishing work and document this notification on the appropriate portion of this notice. One completed notice shall be posted conspicuously in the area prior to performance of work. A copy of this notice will be available by the contractor upon request at all times. Contract Project Managers will address any issues regarding completion or duplication of this form.

10. Work above or anywhere near aircraft or passageways shall be avoided whenever possible. If this is not possible, the cognizant shop supervisor shall be informed so arrangements can be made to protect, move, or evacuate assets from the area to minimize foreign object debris potential. The area below the elevated work area shall be adequately marked and barricaded at all times. Under no circumstances shall work be performed over unprotected spaces.

Standards listed in the Department of the Navy Fall Protection Guide for Ashore Facilities shall be complied with.

11. If work being performed takes place in the following critical areas: Shop 91107 Rotor Head Shop; Shop 91110 Ordinance/Survival Shop; Shop 91109 Aircraft Paint Shop and Aircraft Clean Shop; Shops 91104 Aircraft Engine Shops; all shops in Building 4225 (Blade Vane);

and all 6.2.1 aircraft hangers, then constant control of tools and materials is required at all times.

12. If work takes place in other than the above listed areas, then tools and hardware shall be controlled at all times to prevent migration out of the work site. Lost tools shall be reported to the tool control manager at (252) 464-9741. Tools found unattended will be confiscated and reported to the contracting officer.

13. Contractors must comply with the Safety and Health Requirements Manual published by the U.S. Army Corps of Engineers (EM 385-1-1).

14. Contractors shall not perform hot work until the MCAS Fire Department issues a Hot Work Permit. The Fire Department number is (252) 466-2241.

15. Work causing airborne hazards shall be controlled as directed by EM 385-1-1, section 06.A.04b.

16. Construction, repair, or maintenance work requires the contractor designation of an on-site safety representative in accordance with EM 385-1-1.

17. If work performed includes construction, demolition, roofing, scaffolding, high voltage electrical, confined space, painting, paint removal, asbestos and other high hazards work, the work documents shall include the Accident Prevention Clause as stated in Federal Acquisition Regulation and require compliance with EM 385-1-1. By adding this requirement, the contractor is to implement EM 385-1-1, provide an Accident Prevention Plan, and develop an Activity Hazard Analysis for each phase of work at least fifteen days prior to the scheduled pre-construction meeting. Additionally, as directed by EM 385-1-1, all contractors requiring Lock-out/Tag-out processes and entering a confined space are required to submit their Lock-out/Tag-out Program and Confined Space Program to the FRC East Program Managers for review. These FRC East Program managers will also share any required information of FRC East like programs as required. Contact numbers for these items is included in Attachment A.

Accident Prevention Clause

• The Contractor shall provide and maintain work environments and procedures which will

(1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) avoid interruptions of Government operations and delays in project completion dates; and (3) control costs in the performance of this contract.

• For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall (1) Provide appropriate safety barricades, signs, and signal lights; (2) Comply with the standards issued by the Secretary of Labor at 29 CFR part 1926 and 29 CFR part 1910; and (3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

• If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

• Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause. (e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

18. The contractor shall maintain an inventory of hazardous material used on the FRC EAST 5090/20, "Maintenance Contractor Hazardous Material Inventory." A copy of this shall be submitted to the Hazardous Material Program Manager in the Industrial Environmental Division (Code 6.3.5), Building 154, monthly, or at the completion of the job, whichever occurs first. Copies of all Material Safety Data Sheets (MSDS) shall be maintained on site at all times and in the contractor's on site office or in the contractor's work truck (if used as a field office). These MSDSs are required in the event of emergency or spill incident.

Hazardous Material (HM) is defined in 29 CFR 1910.1200. All unused HM shall be removed from the site at the end of the contract.

19. Work requiring any modification to an air pollution control device must be approved in advance by the Air Quality Program Manager. These devices are marked with a 5" x 9" red placard and a contact number, (252) 464-7690 or (252) 464-8412.

20. Work accomplished that will impact ventilation systems or fans will require prior notification of the Air Quality program manager at (252) 464-7690 or (252) 464-8412. These systems are continuously monitored.

21. Gasoline is prohibited for any purpose other than fueling motor vehicles. All gasoline-powered vehicles/equipment are prohibited inside the FRC East buildings. In addition/diesel or propane-powered equipment or vehicles used inside must have an approved Exposure Control Plan in place before work can begin. Approval of this Exposure Control Plan is accomplished through the contractors Accident Prevention Plan, reviewed by FRC East Industrial Hygiene, (252) 464-7037.

22. The contractor is responsible for collection, storage, and disposal of all hazardous waste generated. Additionally all hazardous waste shipped off site, requires a Hazardous Waste Manifest. This manifest must be signed by The Marine Corps Air Station Cherry Point's Environmental Affairs Department. The Marine Corps Air Station Cherry Point's Environmental Affairs Department's phone number is (252) 466-3631. Contractor's requiring additional information regarding the proper collection, storage and disposal of hazardous waste can contact the FRC East Industrial Environmental Division (Code 6.3.5) at (252) 464- 8042 or (252) 464-8412.

23. If work performed is to take place in either hangar 1 or 3 of building 137, the hangar in building 188, the hangar in building 4224, hangar 131 south, or identified areas warehouse 4247, then the work on this document is to take place in a Class I Division 2 location up to a level of 18 inches above the floor. Items powered by electric motors or internal combustion engines that are not marked as approved by the manufacturer (DS, EE, DY, DX, EX, LPS, GS, CNC, GS/CNC or GS/LPS) will not be permitted for use.

24. If work performed is to take place in building 245, Paint Hangar, then the work listed on this document is to take place in a Class I, Division 1, hazardous area. Items powered by electric motors or internal combustion engines that are not marked and approved by the manufacturer as DX or EX will not be permitted for use.

25. If work performed is to take place in an area that is listed on the Heavy Metals Industrial Hygiene (IH) Survey, HMC-004, located on FRC East Safety Web page, then the work listed on this document is to take place in an area where exposure to airborne concentrations of a heavy metal exceeds, or can reasonably be expected to exceed, the permissible exposure limit. Fleet Readiness Center compliance documents, HMC-001 through HMC-007, have been included in this work package and shall be complied with.

26. All pipe systems at Fleet Readiness Center (FRC) East shall be labeled per the American Society of Mechanical Engineers (ASME) A13.1, Scheme for the Identification of Piping

Systems. The contractor shall contact FRC East Hazardous Material Program Manager at

(252) 464-8051 for any deviation from the ASME A13.1 prior to construction and inspection of labeling by FRC East Hazardous Material Program Manager. This inspection is required prior to Government acceptance.

27. If work performed concerns FRC East Industrial High Pressure piping containing compressed gases, high-pressure air, high-pressure hydraulic fluid or other high-pressure contents, then identification of the pressure of contents in pipe must be labeled using Dura Label Premium Vinyl Tape, or equivalent, with prior approval by the FRC East Hazardous Material Program. Labels shall be applied to clean dry surfaces. Inspection of labeling by the Fleet Readiness Center East Hazardous Material Program Manager is required prior to government acceptance.

28. If work performed concerns existing FRC East Industrial Piping Surfaces then the surfaces exhibiting deteriorated paint or deteriorated insulation and surfaces exhibiting rust/corrosion should be properly repaired prior to placement of labels. Abandoned piping shall be labeled "Not in Use" and inspection of labeling by Fleet Readiness Center East Hazardous Material Program Manager is required prior to government acceptance.

29. Prior to construction, the contractor shall contact the FRC East Hazardous Program Manager for piping systems containing industrial waste and modifications to existing pipe systems.

30. If work performed concerns installation of pipe, conduit, cables, or any wiring on or in the vicinity of any shop cranes, inside or around the building of FRC East, prior approval must be granted by either the Weight Handling Certifying Official or Chief Crane Engineer. To have permission granted, call the FRC East Maintenance Call desk at (252) 464-7654 and provide the required information for a work request submittal for the weight handling team.

31. Contractors shall notify the Contracting Officer as soon as practical but no later than four hours after any Weight Handling Equipment (WHE) accident, secure the accident site and protect evidence until released by the contracting officer. The contractor shall conduct an accident investigation to establish the root cause(s) of any WHE accident. Crane operations shall not proceed until cause is determined and corrective actions have been implemented to the satisfaction of the contracting officer. Within thirty days of the accident, the contractor will ensure that the contracting officer has been forwarded all the required information to complete required reports to include a summary of circumstances, an explanation of cause(s), photographs (if available), and corrective actions taken.